Council Regular Meeting

MINUTES CITY COUNCIL REGULAR MEETING CITY OF MONTEREY Tuesday, January 19, 2021 4:00 PM 7:00 PM MONTEREY, CALIFORNIA Councilmembers Present: Albert, Haffa, Smith, Williamson, Roberson Absent: None City Staff City Manager, Assistant City Manager, City Attorney, Community Present: Development Director, Public Works Director, Police Chief, Finance Director, Parks and Recreation Director, City Clerk, Human Resources Director, Property Manager, Library Director, Fire Chief, Assistant Director of Information Resources, Traffic Engineer, Admin. Assistant Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, this meeting was conducted with telephonic/video participation only by all parties. ***Afternoon Session Agenda *** CALL TO ORDER Mayor Roberson called the meeting to order at 4:01 p.m. Assistant City Manager Rojanasathira explained to the public how to participate in the virtual meeting and provide public comments. PUBLIC COMMENTS Public comment on non-agendized matters was received from Rick Johnson and Esther Malkin. CONSENT ITEMS On a motion by Mayor Roberson, seconded by Councilmember Haffa, and carried by the following vote, which was conducted by roll call, the City Council approved the CONSENT ITEMS, except items 7, 8, and 9: AYES: 5 COUNCILMEMBERS: Albert, Haffa, Smith, Williamson, Roberson NOES: 0 COUNCILMEMBERS: (None) ABSENT: 0 COUNCILMEMBERS: (None) ABSTAIN: 0 COUNCILMEMBERS: (None) RECUSED: 0 COUNCILMEMBERS: (None) Approval of Minutes 1. December 15, 2020 (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Approved 2. January 5, 2021 (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Approved Award of Construction Contracts  City Council Minutes January 19, 2021 3. Award a Construction Contract in the Amount of $340,300 to E F & S Concrete Inc. for Citywide Curb Ramp Project, Phase 4 (Exempt from CEQA Article 19, Section 15301, Class 1) ***CIP/Measure S*** Action: Adopted Resolution No. 21-001 C.S. 4. Award Two General Municipal Building Improvements Job Order Contracts 2021 for City Projects in the Amount of $1,000,000 Each to William A. Thayer Construction, Inc. and Tyman Construction, Inc. ***CIP & NCIP*** (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Adopted Resolution Nos. 21-002 and 21-003 C.S. Ordinances 5. 2nd Reading Ordinance Adding City Code sections 22-34.1 and 20-112.4 to Limit Access to the Public Safety Parking Lot to Authorized Personnel and Vehicles Only, and Amend Resolution 20-022 to Add Parking Penalty (Not a Project Under CEQA per Article 20, Section 15378, and Under General Rule Article 5, Section 15061) Action: Adopted Ordinance No. 3635 C.S. Resolutions 6. Award Three Professional Services Agreements in the Amount of $500,000 Each for On-Call Civil Engineering and Surveying Professional Services for Projects Within the City of Monterey to: (1) Whitson and Associates, Inc. dba Whitson Engineers; (2) Kimley-Horn and Associates, Inc.; and (3) Ruggeri-Jensen-Azar ***CIP/NCIP *** (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Adopted Resolution Nos. 21-004, 21-005, and 21-006 C.S. 7. Authorize the City Manager to Enter into a Grant Agreement with the Monterey Bay Air Resources District, Amend Resolution 19-116 to Add the Pacific and Franklin Corridor Traffic Signal Adaptive Systems Project in the Capital Improvement Program, and Authorize Increase of FY21 Revenue and Appropriation of $400,000 in Grant Reimbursement Funds to the Pacific and Franklin Corridor Traffic Signal Adaptive Systems Project (CIP2112) in the Capital Projects Fund***CIP*** (Exempt from CEQA Per Article 19, Section 15301, Class 1) Action: Pulled from Consent; Received presentation; Adopted Resolution No. 21-007 C.S. Traffic Engineer Renny gave a brief presentation. Public comment was received from Nina Beety, who spoke against the use of these systems at the proposed intersections. Traffic Engineer Renny, on question, said that the City does not record footage at any of the intersections and clarified that the cameras are used for detecting vehicles, bicycles, and traffic flow. She explained the benefits of traffic signal adaptive systems and said that they reduce traffic throughout the City, for which she cited environmental benefits. On a motion by Councilmember Haffa, seconded by Councilmember Smith, and carried by the following vote, which was conducted by roll call, the City Council adopted Resolution No. 21- 007 C.S. to Authorize the City Manager to Enter into an Agreement with the Monterey Bay Air Resources District, Amend Resolution 19-116 to Add the Pacific/Franklin Corridor Traffic Signal Adaptive Systems Project in the Capital Improvement Program, and Authorize an Increase of FY21 Revenue and Appropriation of $400,000 in Grant Reimbursement Funds to the Pacific and Franklin Corridor Traffic Signal Adaptive Systems Project in the Capital Projects Fund: AYES: 5 COUNCILMEMBERS: Albert, Haffa, Smith, Williamson, Roberson 2  City Council Minutes January 19, 2021 NOES: 0 COUNCILMEMBERS: (None) ABSENT: 0 COUNCILMEMBERS: (None) ABSTAIN: 0 COUNCILMEMBERS: (None) RECUSED: 0 COUNCILMEMBERS: (None) Other 8. Receive Mayor’s Recommendations and Make Appointments to the Architectural Review Committee, Historic Preservation Commission, Museums and Cultural Arts Commission, Neighborhood and Community Improvement Program Committee, Parks and Recreation Commission, and Planning Commission (Not a Project under CEQA per Article 20, Section 15378 and Under General Rule Article 19, Section 15061) Action: Pulled from Consent; Appointed applicants as recommended by the Mayor: Zoe Carter (term expiring June 30, 2024) and Payam Ostovar (term expiring June 30, 2025) to the Architectural Review Committee; Cathy Collum, Laurie Hambaro, Linda Rath, and Juan P. Rodriguez to the Historic Preservation Commission with terms expiring June 30, 2025; Kimberley Peake, Michael Sovereign, and Bill Wojtkowski to the Museums and Cultural Arts Commission with terms expiring June 30, 2025; Joseph Hill Del Monte Grove Laguna Grande), Amanda Preece (Glenwood), and Tammy Jennings (Villa Del Monte) to the Neighborhood and Community Improvement Program (NCIP) Committee as alternates representing the listed neighborhoods with terms expiring June 30, 2025; Cyd Crampton, Dennis McCarthy, and Ellen McEwen to the Parks and Recreation Commission with terms expiring June 30, 2025; and Sandra Freeman, Terry Latasa, and Hansen Reed to the Planning Commission with terms expiring June 30, 2024 Public comment was received from Nina Beety and Esther Malkin, who shared their wishes for different appointments. Mayor Roberson spoke about the process that he followed in evaluating the many worthy applicants who applied to the City's volunteer positions on the boards, committees, and commissions. It was stated by Council that the recommended applicants' experience was appropriate for the volunteer services for which they applied. The applicants were thanked for their interest in serving the City. On a motion by Councilmember Williamson, seconded by Councilmember Haffa, and carried by the following vote, which was conducted by roll call, the City Council appointed applicants as recommended by the Mayor: Zoe Carter (term expiring June 30, 2024) and Payam Ostovar (term expiring June 30, 2025) to the Architectural Review Committee; Cathy Collum, Laurie Hambaro, Linda Rath, and Juan P. Rodriguez to the Historic Preservation Commission with terms expiring June 30, 2025; Kimberley Peake, Michael Sovereign, and Bill Wojtkowski to the Museums and Cultural Arts Commission with terms expiring June 30, 2025; Joseph Hill (Del Monte Grove Laguna Grande), Amanda Preece (Glenwood), and Tammy Jennings (Villa Del Monte) to the Neighborhood and Community Improvement Program (NCIP) Committee as alternates representing the listed neighborhoods with terms expiring June 30, 2025; Cyd Crampton, Dennis McCarthy, and Ellen McEwen to the Parks and Recreation Commission with terms expiring June 30, 2025; and Sandra Freeman, Terry Latasa, and Hansen Reed to the Planning Commission with terms expiring June 30, 2024 AYES: 5 COUNCILMEMBERS: Albert, Haffa, Smith, Williamson, Roberson NOES: 0 COUNCILMEMBERS: (None) ABSENT: 0 COUNCILMEMBERS: (None) ABSTAIN: 0 COUNCILMEMBERS: (None) 3  City Council Minutes January 19, 2021 RECUSED: 0 COUNCILMEMBERS: (None) 9. Authorize the Mayor to Sign a Letter on Behalf of the City Council supporting AB 15 (Chiu) - COVID-19 relief: tenancy: Tenant Stabilization Act of 2021 (Not a Project Under CEQA Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Pulled from Consent; Authorized the Mayor to sign a letter on behalf of the City Council supporting AB 15 (Chiu), as amended to state that the Council would prefer a six-month extension with consideration for a second extension at that time Assistant City Manager Rojanasathira gave the staff report. Concern was expressed by Council about the length of time of the extension, citing financial peril affecting landlords. It was stated that the bill was intended for those affected by the COVID-19 pandemic, and that the future of the pandemic is not known, and it was stated that the current known timeline of concern is the next four to six months. Public comment was received from Esther Malkin, who said that renters should not be the only parties to have to provide proof of hardship, and recommended a weighted application process going forward. The Council discussed the matter. It was proposed that because the status of the pandemic a year out is unknown, the legislation is supported, but the Council would prefer a six-month extension with reconsideration for a second consideration at that time. On a motion by Councilmember Albert, seconded by Councilmember Haffa, and carried by the following vote, which was conducted by roll call, the City Council authorized the Mayor to sign a letter on behalf of the City Council supporting AB 15 (Chiu), as amended to state that the Council would prefer a six-month extension with consideration for a second extension at that time: AYES: 5 COUNCILMEMBERS: Albert, Haffa, Smith, Williamson, Roberson NOES: 0 COUNCILMEMBERS: (None) ABSENT: 0 COUNCILMEMBERS: (None) ABSTAIN: 0 COUNCILMEMBERS: (None) RECUSED: 0 COUNCILMEMBERS: (None) *** End of Consent Agenda *** PUBLIC APPEARANCE 10. Provide Direction to Staff Whether to Sell, Keep in Storage, or Put the Reserve Fire Truck Back in Service, or Purchase a New Fire Truck (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Directed staff to put the reserve fire truck back in service and come back to the Council with a long-term policy and budgeting plan for future vehicles after the standards of coverage study is completed Fire Chief Panholzer gave the staff presentation and answered Councilmembers' questions. He recommended putting the reserve fire truck back in service. City Manager Uslar said that determining the details of the correct equipment for the City could be part of a future budget proposal relating to funding requests. 4  City Council Minutes January 19, 2021 Public comment was received from Brittani Reid; Pat Moore, Monterey Firefighters Association; and Chris Grogan; who all spoke in favor of keeping the reserve fire truck in service. It was proposed by Council to have the City put the reserve truck back in service and to refer to staff for recommendations on the right equipment and tools for the Fire Department. A motion was introduced by Councilmember Haffa, and seconded by Councilmember Smith, to direct staff to put the reserve fire truck back in service and come back to the Council with a long-term policy and budgeting plan for future vehicles after the standards of coverage study is completed. It was stated that the fund set aside for vehicle replacement should not be touched for other issues. It was stated that the discussion item that returns to Council should include a budgeting plan for future vehicle replacement. It was suggested to look at reversing the policy from 2012 that involves the Council in making these decisions for staff. It was stated that these vehicle decisions should be made by management, not the Council. The motion carried by the following vote, which was conducted by roll call: AYES: 5 COUNCILMEMBERS: Albert, Haffa, Smith, Williamson, Roberson NOES: 0 COUNCILMEMBERS: (None) ABSENT: 0 COUNCILMEMBERS: (None) ABSTAIN: 0 COUNCILMEMBERS: (None) RECUSED: 0 COUNCILMEMBERS: (None) RECESS The Council recessed at 5:39 p.m. RECONVENE The Council reconvened at 7:05 p.m. *** Evening Session Agenda *** PLEDGE OF ALLEGIANCE Mayor Roberson led the Pledge. CONTINUED PUBLIC COMMENTS Public comment on non-agendized matters was not received. PUBLIC APPEARANCE (EVE) 11. Continue Workshop on 2021 Priorities, Reopening Strategies, and City Staff Work Program (Not a Project under CEQA Article 20, Section 15378, and under General Rule Article 5, Section 15061) Action: Received presentations, Discussed Parks and Recreation Director Larson, Police Chief Hober, and Public Works Director Wittry provided updates on their departments' and divisions' goals for the year and answered the 5  City Council Minutes January 19, 2021 Council's questions. Assistant City Manager Rojanasathira reviewed the current staff work program. Public comment was not received on the matter. The Council discussed the matter. It was expressed that the Council would like to see long range planning for the Parks and Recreation Department that would include the Old Capitol Site and consideration of a dog park. The importance was stressed that the City needs a comprehensive plan for addressing long-term infrastructure needs (for example, "Monterey 2030"). It was stated that the City should look at a long-term way to fund rental assistance. It was stated that cannabis fits into the City's future fiscal recovery. It was proposed to have a dashboard so that the public could see data about the workings of the City. It was suggested that the City could further expand opportunities in Monterey for industries such as technology, marine science, education, public service, and to expand and find other industries to encourage. It was proposed to discuss policy relating to the Council's role with the City, which could include defining acceptable Council use of training funds and City letterhead, and it was requested to discuss governance at the next Council retreat, including the procedure used for Council's agendizing of new matters. It was requested to have staff report in a similar way to Council each year with reports from department heads with a short briefing about what they were able to achieve in the prior and their goals as well as what is on the horizon for their team. The staff was praised for their work and it was stated by Council that what was presented is just a snapshot of many layers of hard work being undertaken at the City. It was commented that streets, public works infrastructure, and City facilities have come a long way over the years and the work plan addresses City needs both short-term and long-term. It was stressed that running the City is an important undertaking with major responsibilities. 12. City Manager’s Update on Covid-19 Response Efforts (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061) Action: Received update City Manager Uslar gave the staff presentation and answered Councilmembers' questions. Public comment on the matter was not received. The Council asked for information on what worked well and what did not with the City’s rental assistance program, including as pertains to partnerships with outside organizations. It was stated that it would be a goal to implement a similar program long-term and that lessons learned could be used to help build such a program. City staff was congratulated by Council for the collective COVID-19 response. COUNCIL COMMENTS Councilmember Smith asked County officials and supervisors to continue to communicate and to allow Cities to help them be successful, using available resources, to accelerate getting the COVID-19 vaccine to residents as fast as possible. He said that he knows retired professionals who will be available to help with the massive effort it will take to get everyone vaccinated. He said that he would continue to serve on the Public Safety committee for the California League of Cities. He said that he is the incoming chair for Transportation Agency for Monterey County (TAMC). He said that the TAMC Rail Subcommittee has some exciting long-range projects, and noted that he serves on the Executive Committee for TAMC. He announced that Rich Deal, former Monterey employee, has recently retired from TAMC. 6 City Council Minutes January 19, 2021 Councilmember Albert said that he has received phone calls from restaurants and the Chamber about third-party delivery services and the cost for those deliveries which is causing restaurants to struggle more than they already are with the COVID-19 pandemic. He said that the City is hosting a town hall meeting with the restaurants and others about the issue. He said that the process for Councilmembers to agendize new matters should be discussed again, and to consider ways that the Council can accomplish agendizing. Councilmember Williamson said that he has joined the LGBTQ caucus and will share with the Council. He reported from Monterey One Water (M1W) that things are moving along in regards to some recent issues with wells, which are now working, and said that M1W is working on new wells which will support additional capacity. Councilmember Haffa said that the developer at the Osio Plaza has finally begun paying the City back the loan that is owed to the City. He congratulated City staff for this accomplishment. He shared that Casa de Noche Buena, the homeless shelter for women and families, will open soon and is taking applications now. He said that the City is taking public input on commercial cannabis in a few ways, including a survey and a website: haveyoursaymonterey.org. Mayor Roberson praised City staff for the daily COVID-19 email and recommended that residents sign up to receive it. He announced that the mayors' City Selection Committee selected him to serve on Water Management District. He said that will update Council at future meetings. He spoke favorably about a recent Parks and Recreation Commission meeting. CITY MANAGER REPORTS City Manager Uslar announced upcoming City events intended to receive feedback from residents on the subjects of third party food delivery fees and commercial cannabis. He shared the City’s new engagement site, Have Your Say Monterey (haveyoursaymonterey.org). ADJOURNMENT The Council adjourned at 8:38 p.m. Respectfully Submitted, Approved, Clementine Bonner Klein Clyde Roberson City Clerk Mayor 7