Museums and Cultural Arts Commission Meeting

MINUTES COLTON HALL MUSEUM AND CULTURAL ARTS COMMISSION Monday, February 25, 2013 4:00 PM MONTEREY CONFERENCE CENTER – LARKIN ROOM I ONE PORTOLA PLAZA MONTEREY, CALIFORNIA Commissioners Present: Dias, Evans, Greenwald, Ruhnke, Schneider, Wojtkowski Commissioners Absent: Kimzey Ex-Officio and Staff Community Services and Library Director Kim Bui-Burton, Members Present: Museums, Cultural Arts and Archives Manager Dennis Copeland, Recording Secretary Teresa Nash Ex-Officio Commissioners are non-voting members, appointed pursuant to MCC § 2-11. CALL TO ORDER 1. Introduction of New Commissioner Robert Evans Action: Introduction made. Community Services and Library Director Bui-Burton introduced Robert Evans to the Commission and said Bob currently serves on the Board of Directors of the New Monterey Neighborhood Association and Access Monterey Peninsula (AMP), and has also served on the boards for the League of Women Voters and the Bay View Academy. She said Bob is interested in Monterey’s cultural tourism and its potential “for educating and entertaining our visitors.” Robert Evans said Councilmember Nancy Selfridge encouraged him to apply to be on the Commission and he is looking forward to working with the Commission and staff. 2. Introduction of New Commissioner Charles Kimzey Action: Mr. Kimzey was not in attendance for introduction. Community Services and Library Director Bui-Burton reported that Charles Kimzey was unable to attend this meeting and will be introduced at the Commission’s March 25 meeting. CONSENT ITEMS Approval of Minutes 3. Monday, January 28, 2013 Action: Approved as submitted (6-0-1, Kimzey absent). ***End of Consent Agenda*** PUBLIC COMMENTS None.  Colton Hall Museum and Cultural Arts Commission Minutes Monday, February 25, 2013 INFORMATIONAL REPORTS & STAFF COMMENTS 4. Receive Museum and Cultural Arts Division Activity Report - January 2013 Action: Report received. Museums, Cultural Arts and Archives Manager Copeland Dennis reported that all facilities have shown a nice increase in attendance from the previous year; 96 people attended the Tree Top Trio concert on January 8 and the Chamber Music Donation Fund received $294; and 101 people attended the Khudyev Brothers Recital with Aleksey Klyushnik on Tuesday, February 12 and we received approximately $500 in donations. Manager Copeland reminded the Commissioners they need volunteers for the Cannery Row Tour on March 2. Commissioner Wojtkowski inquired what is involved in the City Ambassador Club. Museums, Cultural Arts and Archives Manager Copeland stated that Assistant City Manager Mike McCarthy spearheaded this pilot program for City staff who would be able to answer questions for visitors and residents on locations and the history of Monterey. He said this is a diverse group of staff given the different departments involved and is also in concert with State Parks. So we can better direct people. Museums, Cultural Arts and Archives Manager Copeland showed a giclee of the painting “Kitty” and said the digital imaging is amazing. Commissioner Wojtkowski inquired if the City is going to reproduce and sell these giclees. Community Services and Library Director Bui-Burton stated that staff selected certain pieces to reproduce to sell and that the cost has not been determined yet. Commissioner Dias also inquired if we are also going to create note cards with these images. Manager Copeland said once we have the digital copy we can make additional prints and/or note cards. Commissioner Evans inquired if the copies will be numbered. Manager Copeland stated they will establish a numbering system. PUBLIC APPEARANCE New Business 5. Adopt Colton Hall Conditions Update and Comprehensive Preservation Maintenance Program, 2012 (continued from January 28, 2013) Action: The Colton Hall Museum and Cultural Arts Commission adopted the Colton Hall Conditions Update and Comprehensive Preservation Maintenance Program, 2012 (6-0-1, Kimzey absent). Museums, Cultural Arts and Archives Manager Copeland reviewed the agenda report and stated this item was continued from the Commission’s January 28, 2013 meeting so that the Commissioners could have more time to review the Colton Hall Museum Conditions Update and Preservation Maintenance Program. He stated this document will be the basis for any future changes to the Colton Hall building and will also be reviewed and approved by the Historic Preservation Commission. Commissioner Wojtkowski said at the last meeting he had questions regarding ADA accessibility and inquired if that portion of the plan will come from the Building Division. Museums, Cultural Arts and Archives Manager Copeland stated that the consultant kept it general because the City’s ADA plan is not finalized yet. He also stated this Preservation Maintenance program will help us daily, it is a dynamic document so we can preserve Colton Hall for generations to come. Colton Hall Museum Cultural Art Commission Meeting Minutes Monday, February 25, 2013 2  Colton Hall Museum and Cultural Arts Commission Minutes Monday, February 25, 2013 Commissioner Evans stated we should also go through the plan and prioritize projects. Commissioner Wojtkowski suggested that would be good subcommittee work. Museums, Cultural Arts and Archives Manager Copeland reported that an individual application will be submitted to place Colton Hall on the National Historic Register. Commissioner Wojtkowski wanted to know how the public will be notified of the upcoming Historic Preservation Commission meeting and said maybe the City could have the Herald do an article. Manager Copeland stated we are working closely with the Planning Department. On a motion by Commissioner Greenwald, seconded by Commissioner Schneider, and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission adopted the Colton Hall Conditions Update and Comprehensive Preservation Maintenance Program, 2012: AYES: 6 COMMISSIONERS: Dias, Evans, Greenwald, Ruhnke, Schneider, Wojtkowski NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Kimzey 6. Approve Neighborhood Improvement Program (NIP) Project for Submittal to NIP for Fiscal Year 2013-2014 Action: The Colton Hall Museum and Cultural Arts Commission approved the NIP project submittal to the NIP Committee for Fiscal Year 2013-2014 (6-0-1, Kimzey absent). Museums, Cultural Arts and Archives Manager Copeland stated that following the adoption of the Colton Hall Museum plan gives the opportunity to submit the top priorities of the plan to the NIP Committee. He said the mortar is too heavy for the stone and needs to be examined and replaced to match original mortar and the plaster needs to be repaired or restored on the back of the building, and the windows need to be rehabilitated. He stated this is the start of implementation of preserving Colton Hall Museum. Community Services and Library Director Bui-Burton stated the deadline to submit NIP projects was February 15 and it makes the proposal stronger with concurrence of the Commission. She encouraged the Commissioners to attend the NIP meetings to advocate this proposal. Commissioner Evans said we want to make sure we get Colton Hall Museum on the NIP van tour then we can show them exactly where the damage is occurring. Bob moved, Fatima 2nd – unanimous. On a motion by Commissioner Evans, seconded by Commissioner Dias, and carried by the following vote, the Colton Hall Museum and Cultural Arts Commission approved the NIP project submittal to the NIP Committee for Fiscal Year 2013-2014: AYES: 6 COMMISSIONERS: Dias, Evans, Greenwald, Ruhnke, Schneider, Wojtkowski NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Kimzey Colton Hall Museum Cultural Art Commission Meeting Minutes Monday, February 25, 2013 3  Colton Hall Museum and Cultural Arts Commission Minutes Monday, February 25, 2013 COMMISSIONER COMMENTS Commissioner Evans said he is delighted to be on Commission and to find out more about what we do for the City. Commissioner Wojtkowski said the concert at Colton Hall was very well done and had an extensive bio in program. He stated the Commission has talked about having some information about Colton Hall on the back of the programs. He also said it would be nice to put the upcoming concerts on each program. He reported that the Fundraising Subcommittee was not able to get a sponsor to hold a fourth concert this year. Chair Wojtkowski adjourned Regular Meeting at 4:41 p.m. and reconvened for Field Trip. 7. FIELD TRIP - Tour of the Monterey Conference Center Artwork and the Alvarado Gallery Artwork Action: The Commission toured the Monterey Conference Center and viewed the artwork throughout the facility (6-0-1, Kimzey absent). NEXT MEETING Monday, March 25, 2013 ADJOURNMENT Chair Wojtkowski adjourned the Field Trip at 5:20 p.m. Respectfully Submitted, Approved, Dennis Copeland, Manager Bill Wojtkowski, Chair Museums, Cultural Arts and Archives Colton Hall Museum & Cultural Arts Commission Colton Hall Museum Cultural Art Commission Meeting Minutes Monday, February 25, 2013 4