Museums and Cultural Arts Commission Meeting
Regular MeetingMonterey, CA · November 28, 2016
Minutes
MINUTES
COLTON HALL MUSEUM AND
CULTURAL ARTS COMMISSION
Monday, November 28, 2016
4:00 PM
FEW MEMORIAL HALL OF RECORDS, COUNCIL CHAMBERS
MONTEREY, CALIFORNIA
Commissioners Present: Sovereign, Dias, Castagna, Evans, Ruhnke, Wojtkowski
Commissioners Absent: Wall
Ex-Officio and Staff Community Services Director Kim Bui-Burton, Recording
Members Present: Secretary Claire Rygg
Staff Members Absent: Museums & Cultural Arts and Archives Manager
Dennis Copeland
Ex-Officio Commissioners are non voting members, appointed pursuant to MCC § 2-11.
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
Approval of Minutes
1. Monday, October 24, 2016
ACTION: Approved.
On a motion by Commissioner Evans, seconded by Commissioner Wojtkowski and carried by
the following vote, the Colton Hall Museum and Cultural Arts Commission approved the minutes
for October 24, 2016.
AYES: 5 COMMISSIONERS: Dias, Castagna, Evans, Ruhnke, Wojtkowski
NOES: 0 COMMISSIONERS: NONE
ABSENT: 1 COMMISSIONERS: Wall
ABSTAIN: 1 COMMISSIONERS: Sovereign
RECUSED: 0 COMMISSIONERS: NONE
***End of Consent Agenda***
PUBLIC COMMENTS
Doug Phillips, General Manager of the Monterey Conference Center, introduced himself.
INFORMATIONAL REPORTS & STAFF COMMENTS
2. Receive Museum and Cultural Arts Division Activity Report – October 2016 (Not a project
under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section
15061.)
Report received.
Colton Hall Museum and Cultural Arts Commission Minutes Monday, November 28, 2016
PUBLIC APPEARANCE
3. Approve City Art Subcommittee Recommendation to Deaccession 25 Art Objects from
the City Art Collection in Accordance with the City of Monterey Museum and Cultural Arts
Division Policy (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
Commissioner Wojtkowski moved to approve the staff recommendation with two changes: to
formally state a recommendation to the City Council, and on those items that are not being
transferred to a public agency that are valued at $2K on up, that the staff obtain an updated
appraisal, either formal or informal, seconded by Commissioner Dias.
The Commission had questions about appraisal costs, liability issues if artwork is not
professionally appraised and a plan for the artwork not transferred.
Commissioner Evans moved to amend the motion to continue discussion of item 3 to the
January 23, 2017 meeting, seconded by Commissioner Wojtkowski carried by the following
vote:
AYES: 6 COMMISSIONERS: Sovereign, Dias, Castagna, Evans, Ruhnke, Wojtkowski
NOES: 0 COMMISSIONERS: NONE
ABSENT: 1 COMMISSIONERS: Wall
ABSTAIN: 0 COMMISSIONERS: NONE
RECUSED: 0 COMMISSIONERS: NONE
Staff and the City Art Subcommittee will return with a process for artwork not transferred, and a
cost for an updated appraisal at the January 23, 2017 meeting.
4. Approve Music Selection Subcommittee's Recommendation for 2017 Colton Hall Evening
Music Series Concerts and Authorize Concert Support Letter (Not a project under CEQA,
per Article 20, Section 15378 and under General Rule Article 5, Section 15061.)
Director Bui-Burton said that item # 3 cost for Aleksey Klyushnik is listed erroneously at $1,200
and should be $1,500. Also, staff recommends that the concert support letter be sent out in
December based on the latest comments from the Commission.
On a motion by Commissioner Evans, seconded by Commissioner Ruhnke and carried by the
following vote, the Colton Hall Museum and Cultural Arts Commission approved the Music
Selection Subcommittee’s recommendation for 2017 Colton Hall Evening Music Series Concerts
as stated with a caveat to impose a $1K limit on the negotiator per performance for either # 3
(Trio LA - Aleksey Klyushnik) or #4 (Holodiloff Celtic Quartet).
AYES: 5 COMMISSIONERS: Sovereign, Dias, Evans, Ruhnke, Wojtkowski
NOES: 0 COMMISSIONERS: NONE
ABSENT: 1 COMMISSIONERS: Wall
ABSTAIN: 1 COMMISSIONERS: Castagna
RECUSED: 0 COMMISSIONERS: NONE
Commissioner Dias read her suggested edits to amend the concert support letter.
Colton Hall Museum Cultural Art
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Colton Hall Museum and Cultural Arts Commission Minutes Monday, November 28, 2016
On a motion by Commissioner Wojtkowski, seconded by Commissioner Evans and carried by
the following vote, the Colton Hall Museum and Cultural Arts Commission authorized the
concert support letter as amended.
AYES: 5 COMMISSIONERS: Sovereign, Dias, Evans, Ruhnke, Wojtkowski
NOES: 0 COMMISSIONERS: NONE
ABSENT: 1 COMMISSIONERS: Wall
ABSTAIN: 1 COMMISSIONERS: Castagna
RECUSED: 0 COMMISSIONERS: NONE
5. Receive a Report on Current Neighborhood Improvement Program Projects and Possible
Neighborhood Improvement Program Projects for Fiscal Year 2017-2018 and Provide
Guidance to Staff (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
Report received.
The deadline for nominations for NIP projects is February 17, 2017. Staff will report back to the
Commission in January on: Old Monterey Jail Historic Structure Report, the status of the two
grants on ADA accessibility to Colton Hall, and an update on the master plans for Public Art and
an expanded Path of History.
6. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial
Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
Report received.
Event volunteer Mike Carbaugh recruited volunteers from the Monterey High School NROTC
and the Sloat Landing group. The Commission congratulated Commissioner Sovereign for his
planning and coordination of the event.
COMMISSIONER COMMENTS
Commissioner Evans will forward an email to Director Bui-Burton on the latest information
from the California Arts Council Cultural Districts on six different grants for historic district
development.
Commissioner Dias congratulated Commissioner Sovereign on showcasing the Bouchard-
Battle of Monterey re-enactment event for the past 18 months.
Commissioner Sovereign invited the Commission and staff to the Bouchard cast party at his
home.
NEXT MEETING
7. Monday, January 23, 2017
ADJOURNMENT
Colton Hall Museum Cultural Art
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Colton Hall Museum and Cultural Arts Commission Minutes Monday, November 28, 2016
Chair Sovereign adjourned the meeting at 5:15 pm.
Respectfully Submitted, Approved,
Kim Bui-Burton Mike Sovereign, Chair
Community Services Director Colton Hall Museum & Cultural Arts Commission
Colton Hall Museum Cultural Art
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Agenda
Commissioners
Colton Hall Museum and Mike Sovereign, Chair
Cultural Arts Commission Fatima Dias, Vice Chair
Agenda John Castagna
Robert Evans
Colton Hall Museum Cultural Art Jennifer Ruhnke
Commission Meeting Kathleen Wall
Bill Wojtkowski
Monday, November 28, 2016
Few Memorial Hall of Records Ex-Officio Commissioners
Council Chambers Robert Reese
Monterey, California 4:00 PM
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Commissioner may request that an item recommended for approval on consent be
heard on the regular agenda for further discussion.
Approval of Minutes
1. Monday, October 24, 2016
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject, which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Commission may do so during Public Comments or by addressing a letter of explanation to:
Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey
CA 93940. The appropriate staff person will contact the sender concerning the details.
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS supply the Commission with written or oral
information that they may wish to discuss or take action by placing the item on a future agenda.
2. Receive Museum and Cultural Arts Division Activity Report – October 2016 (Not a project
under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section
15061.)
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
3. Approve City Art Subcommittee Recommendation to Deaccession 25 Art Objects from the
City Art Collection in Accordance with the City of Monterey Museum and Cultural Arts
Division Policy (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
4. Approve Music Selection Subcommittee's Recommendation for 2017 Colton Hall Evening
Music Series Concerts and Authorize Concert Support Letter (Not a project under CEQA,
per Article 20, Section 15378 and under General Rule Article 5, Section 15061.)
5. Receive a Report on Current Neighborhood Improvement Program Projects and Possible
Neighborhood Improvement Program Projects for Fiscal Year 2017-2018 and Provide
Guidance to Staff (Not a project under CEQA, per Article 20, Section 15378 and under
General Rule Article 5, Section 15061.)
6. Receive an Update Report from Bouchard–Battle of Monterey Bicentennial Subcommittee
(Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article
5, Section 15061.)
COMMISSIONER COMMENTS
COMMISSIONERS may ask a question for clarification, make a brief announcement or make a
brief report on his or her activities. In addition, a Commissioner may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a subsequent
meeting concerning any City matter, or direct staff to place a request to agendize a matter of
business on a future agenda. (G.C. 54954.2)
NEXT MEETING
7. Monday, January 23, 2017
ADJOURNMENT
The Colton Hall Museum and Cultural Arts Commission meeting packet may be reviewed by the public at
the Monterey Public Library. Information distributed to the Commission becomes part of the public record.
A copy of written material, pictures, etc., should be provided for this purpose. For more agenda
information, call 646-5648.
CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES:
Voicemail: (831) 646-3799
FAX: (831) 646-3793
Email: suggest@monterey.org
WebPage: http://www.monterey.org
The City of Monterey is committed to including the disabled in all of its services, programs
and activities. In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-
3935. Notification 30 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title
II]. Later requests will be accommodated to the extent feasible. For communication-related
assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS
offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7
days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use
CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Nov 30 Oversight Board Meeting, Council Chamber - 7:00 PM
Dec 1 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Dec 5 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Dec 6 Council Regular Meeting, Council Chamber - 4:00 PM
Colton Hall Museum & Cultural Arts Commission
Monday, November 28, 2016
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Dec 7 Library Board Meeting, Library Community Room - 5:00 PM
Dec 7 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Dec 7 Council Special Meeting, Orca Conference Room, 735 Pacific St. - 4:00 PM
Dec 8 MP Regional Water Authority Meeting, TBD - 7:00 PM
Dec 8 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Dec 13 Planning Commission Meeting, Council Chamber - 4:00 pm
Dec 14 Oversight Board Meeting, Council Chamber - 7:00 PM
Dec 15 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Dec 15 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Dec 15 PRC Meeting Cancellation Notice, Council Chamber - 7:00 PM
Dec 20 Council Regular Meeting, Council Chamber - 4:00 PM
Dec 21 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Dec 26 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Dec 31 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Dec 31 Council Special Meeting, Council Chamber - 4:00 PM
Jan 3 Council Meeting Cancellation, Council Chamber - 4:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5648
Colton Hall Museum & Cultural Arts Commission
Monday, November 28, 2016
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