Museums and Cultural Arts Commission Meeting

MINUTES MUSEUMS AND CULTURAL ARTS COMMISSION Monday, January 28, 2019 4:00 PM CITY COUNCIL CHAMBERS, FEW MEMORIAL HALL OF RECORDS MONTEREY, CALIFORNIA Commissioners Present: Wall, Castagna, Evans, O’Neil, Sovereign, Wojtkowski 4:02 Sovereign Commissioners Absent: Peake Ex-Officio and Staff Museums, Cultural Arts & Archives Manager Dennis Copeland, Members Present: Recording Secretary Claire Rygg Ex-Officio Commissioners are non-voting members, appointed pursuant to MCC § 2-11. CALL TO ORDER 1. Confirm Annual Appointments for Chair and Vice Chair in 2019 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Evans, Wojtkowski, MCAC thanked Wall for service. On a motion by Commissioner Evans, seconded by Commissioner Wojtkowski, and carried by the following vote, the Museums and Cultural Arts Commission approved and confirmed the annual appointments for Chair and Vice Chair in 2019, and thanked Commissioner Wall for her work as Chair during 2018. AYES: 0 COMMISSIONERS: Unanimous consent NOES: 0 COMMISSIONERS: NONE ABSENT: 1 COMMISSIONERS: Peake ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE ROLL CALL CONSENT ITEMS Approval of Minutes 2. Monday, November 26, 2018 3. Monday, December 10, 2018 On a motion by Commissioner Wojtkowski, seconded by Commissioner Evans, and carried by the following vote, the Museums and Cultural Arts Commission approved the minutes for November 26, 2018 and December 10, 2018. AYES: 6 COMMISSIONERS: Unanimous consent NOES: 0 COMMISSIONERS: NONE ABSENT: 1 COMMISSIONERS: Peake ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE ***End of Consent Agenda***  Museums and Cultural Arts Commission Minutes Monday, January 28, 2019 PUBLIC COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS 4. Receive Museums and Cultural Arts Division Activity Report – November and December 2018 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Manager Copeland reviewed the report with the Commission. The Commission asked if any of the City’s Christmas angels need to be restored, and what is the assessment of the cavalry stables at the Lower Presidio Historic Park. Manager Copeland said the angels are in good condition, and in a few years, some will have to be restored again. The City received a report on the stables with recommendations to salvage usable parts, demolish the stables and rebuild them for an exhibit space or living history. An environmental determination report on the stables will be presented to U.S. Army and also shared with the Commission. Manager Copeland added that a team of City staff reviewed four proposals for the Pacific Biological Laboratories ADA Accessibility Study and selected the Architectural Resources Group. He said a final report will be presented to the Commission by May 2019. PUBLIC APPEARANCE 5. Receive Report on 2018 Commission Subcommittees and Appoint 2019 Subcommittees (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Manager Copeland asked the Commission if they wish to continue the same members of 2018 subcommittees or opt for new members. By consensus the Commission decided to maintain the same subcommittees and membership. The Commission also reached a consensus that the Public Art and History subcommittee select Call for Art proposals first, then make recommendations to the Commission. The procedure is in line with the existing Call for Music procedure.. Commissioner Wojtkowski will replace Commissioner Wall on the Colton Hall/Old Monterey Jail subcommittee. Commissioner Sovereign asked for a list of the committee members for the 250th Celebration for Monterey. Commissioner Wojtkowski proposed that the subcommittees meet at least on a quarterly basis. 6. Approve Neighborhood Improvement Program (NIP) Project Submittal to NIP for Fiscal Year 2019-2020 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) On a motion by Commissioner Wojtkowski, seconded by Commissioner Evans, and carried by the following vote, the Museums and Cultural Arts Commission approved the Neighborhood Improvement Program (NIP) Project submittals for repointing Colton Hall and creating Path of History sign to NIP for Fiscal Year 2019/2020. Museums and Cultural Arts 2 Commission Meeting Minutes Monday, January 28, 2019 2  Museums and Cultural Arts Commission Minutes Monday, January 28, 2019 AYES: 6 COMMISSIONERS: Unanimous consent NOES: 0 COMMISSIONERS: NONE ABSENT: 1 COMMISSIONERS: Peake ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE 7. Authorize Music Subcommittee's Evening Music Concert Support Letter for 2019 (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Public Comment: Mr. Glen McGovern said he donates money to a lot of different causes, and he would hesitate to make a $50 donation [mentioned in the draft fundraising letter], but he would make a donation of $20. On a motion by Commissioner Evans, seconded by Commissioner Wall, and carried by the following vote, the Museums and Cultural Arts Commission approved Music Subcommittee’s Evening Music Concert Support Letter for 2019 as amended. AYES: 6 COMMISSIONERS: Unanimous consent NOES: 0 COMMISSIONERS: NONE ABSENT: 1 COMMISSIONERS: Peake ABSTAIN: 0 COMMISSIONERS: NONE RECUSED: 0 COMMISSIONERS: NONE 8. Receive Report from the Public Art and History Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) The subcommittee met with the Mayor and showed him a modified application for the Utility Box Art Program (modeled on the Call for Art application). The subcommittee will need to hear directly from the Mayor on the status of the application, and once approved by him, the museum staff will ensure that approval of the application will be on the Council agenda. 9. Receive Report from the Colton Hall/Old Monterey Jail Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Manager Copeland reviewed the report with the Commission. Commissioner Wojtkowski confirmed with museum staff it will contact the sign company to obtain costs for the banner for Colton Hall. Commissioner Castagna recommended placing the subcommittee members’ names on the report. 10. Receive Report from Bouchard–Battle of Monterey Bicentennial Subcommittee (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Commissioner Sovereign presented a certificate to Battle of Monterey Volunteer Connor Richardson who worked on social media for the event and also participated in the reenactment. Commissioner Sovereign gave copies of the certificates members? of the Commission and staff members. He reminded the Commission that the $3K (spell out) [who received?] grant from Community Foundation for Monterey County for educational efforts. Commissioner Evans talked with Paul Kane at Monterey Bay Aquarium who showed him different technologies for interactive display exhibits. Commissioner Wojtkowski suggested that the Colton Hall and Pacific Biological Laboratories subcommittees meet with the City’s videographer Eric Palmer on Museums and Cultural Arts 3 Commission Meeting Minutes Monday, January 28, 2019 3  Museums and Cultural Arts Commission Minutes Monday, January 28, 2019 what steps are needed to create interactive activities for those museums. Commissioners Castagna and O’Neil will to go to meeting. 11. Receive Report on 2019 Schedules of Commission Meetings, Volunteer Opportunities and Events (Not a project under CEQA, per Article 20, Section 15378 and under General Rule Article 5, Section 15061.) Report received by the Commission. COMMISSIONER COMMENTS Commissioner O’Neil thanked the Commission for making his turn as Chair very easy. NEXT MEETING 12. Monday, February 25, 2019 ADJOURNMENT – 5:36 pm 13. The Museums and Cultural Arts Commission meeting packet may be reviewed by the public at the Monterey Public Library. Information distributed to the Commission becomes part of the public record. A copy of written material, pictures, etc., should be provided for this purpose. For more agenda information, call 646-5648. CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES: Voicemail: (831) 646-3799 FAX: (831) 646-3793 Email: suggest@monterey.org WebPage: http://www.monterey.org The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102- 35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish- language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. Respectfully Submitted, Approved, Dennis Copeland Chair Museums, Cultural Arts & Archives Museums and Cultural Arts Commission Manager Museums and Cultural Arts 4 Commission Meeting Minutes Monday, January 28, 2019 4