Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Project Selection Meeting Thursday, April 25, 2013 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Representatives & Aguajito Oaks NIP Rep Morgan Alternates Present: Aguajito Oaks NIP Alt Foss Alta Mesa NIP Rep Heuer Casanova-Oak Knoll NIP Rep Ruccello Casanova Oak-Knoll NIP Alt Carlsen Deer Flats NIP Rep Pollacci Del Monte Beach NIP Rep Fields Del Monte Grove-Laguna Grande NIP Rep Alley Fisherman Flats NIP Rep Smith Monterey Vista NIP Rep Jannasch New Monterey NIP Rep Dwight Oak Grove NIP Alt Green Old Town NIP Rep Harrison Old Town NIP Alt Ricketson Skyline Forest NIP Rep Duke Skyline Ridge NIP Rep Conway Villa Del Monte NIP Rep Mucha Staff Members Present: NIP Staff Coordinator Reeves, Recording Secretary Allen, Engineering Technician Mautner, Accounting Specialist Connolly, Principal Engineer Harary, Senior Engineer Williamson, Public Works Inspector Estrella, Administrative Assistant I Dickson, and Parks Operations Manager Marcuzzo CALL TO ORDER NIP Staff Coordinator Reeves called the meeting to order at 7:00 p.m. ROLL CALL All fourteen neighborhoods were represented. APPROVAL OF MINUTES 1. None PUBLIC COMMENTS Mr. Reeves opened Public Comments for items not on the agenda. Having no requests to speak, Mr. Reeves closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS 2. Verify NIP Committee Participants Have Attended or Viewed All NIP Project Review Meetings  Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 Mr. Reeves verified that all NIP Committee members who were participating in the project selection had attended or viewed all of the NIP project review meetings. 3. Explain Voting Process Mr. Reeves explained the voting process and the steps that would occur for each round of voting, including soliciting public comments for project support. 4. NIP Financial Report Mr. Reeves reported that the estimate for the FY2013/14 program was $2,784,588, after the overhead was subtracted, and included the $33,000 ending balance. He said after deducting base allocations, there remained at large funds of $2,610,961. He reported that there was $326,231.11 left in contingency funds. NIP INFORMATIONAL REPORTS 5. NIP Spokesperson Reports NIP Spokesperson Heuer said there was nothing to report. PUBLIC APPEARANCE 6. Voting Process for FY 2013/14 NIP Program a Public Comments Mr. Reeves opened Public Comments. Ashton Fry, a first-grader at Monte Vista School, asked for support of MV-9 Monte Vista Playground Equipment. Maryann Finocchi, Old Town resident, asked for support of OT3 Franklin/Watson ADA Ramps. Colleen Sullivan, Old Town resident, also asked for support of OT-3. Charles Martin, submitter of MV-8 Pacific St Bank Stabilization, spoke in support of the project. Jason Wachs, submitter of CW-10 Rec Trail Pedestrian Path Study & Signage, spoke in support of the project. Jason Maas-Baldwin, Villa Del Monte Neighborhood Association President, spoke in support of VDM-4 VDM Revitalization/ADA Study. Drew Wodecki, member of the Monterey High School baseball team spoke in support of CW-1 Sollecito Ball Park Field Renovation Ph 2. Michael Groves, Monterey High School Baseball Coach, also spoke in support of CW-1. David Potter, City Emergency Services Coordinator, spoke of the need for CW-11 CERT Container Solar Radio System and CW-15 Corp Yd Alternate EOC Improvements. He also spoke in support of CW-13 FS 1 Air Compressor and CW-14 FS 3 Garage Door Widening. Lee Whitney, Glenwood resident and CERT member, also spoke in support of CW-11 CERT Container Solar Radio System. Mike Sovereign, Friends of the Monterey Public Library President, spoke in support of CW-16 Library Public Address System and CW-18 Colton Hall Restoration/Preservation. Having no further requests to speak, Mr. Reeves closed Public Comments. b NIP Representative Comments and Base Allocation Funding Requests (Fully Funded) Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 2 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 Several Committee members said they would be spreading their base allocation over several projects, with the following projects fully funded with base allocation. Sharon Dwight made a motion to apply $10,000 of New Monterey base allocation to fully fund NM-8 Hilltop Park Landscape Renovation. Richard Ruccello seconded the motion. The motion was approved by all fourteen Representatives. Sharon Dwight made a motion to apply $5,000 of New Monterey base allocation to fully fund NM-18 Prescott/Devisadero Entry Improvements. Jayme Fields seconded the motion. The motion was approved by all fourteen Representatives. Sharon Dwight made a motion to apply $14,000 of New Monterey base allocation to fully fund NM-21 Hoffman 1481 Walkway. Jayme Fields seconded the motion. The motion was approved by all fourteen Representatives. Rick Heuer made a motion to apply $15,000 of Monterey Vista base allocation to fully fund MV-5 Quarry Park Revitalization. Jayme Fields seconded the motion. The motion was approved by all fourteen Representatives. The Committee members stated their neighborhood’s priorities and base allocation amounts for the projects they support. Eight members contributed their base allocation to the following project, which allowed the project to be fully funded with base. Rick Heuer made a motion to apply $2,175 of Alta Mesa base allocation, $2,000 of Deer Flats base allocation, $500 of Monterey Vista base allocation, $1,000 of New Monterey base allocation, $4,325 of Oak Grove base allocation, $500 of Old Town base allocation, $2,000 of Skyline Forest base allocation, and $500 of Villa Del Monte base allocation to fully fund CW-11 CERT Container Solar Radio System for $13,000. Mark Pollacci seconded the motion. The motion was approved by all fourteen Representatives. The members then added their base allocations to the voting sheets. c Select Projects by Voting (Public Comments, Committee Comments, Vote, Tally) Round One Selection 1. VDM-4 VDM Revitalization/ADA Study: $75,000, 66 points Base Allocation: Casanova Oak Knoll $1,000 Del Monte Grove-LG $2,000 Fisherman Flats $852 Villa Del Monte $3,500 2. AM-1 Don Dahvee Greenbelt Fuel Reduction: $25,000, 63 points Base Allocation: Skyline Forest $350 3. MV-9 Monte Vista Playground Equipment: $40,000, 50 points Base Allocation Casanova Oak Knoll $1,000 Monterey Vista $500 Skyline Ridge $1,000 Villa Del Monte $500 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 3 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 4. SF-2 SF Greenbelt Fuel Reduction: $50,000, 45 points Base Allocation: Skyline Forest $500 Villa Del Monte $500 5. MV-11 Soledad Drainage Improvement: $38,000, 43 points Base Allocation: Monterey Vista $500 Villa Del Monte $500 6. OT-3 Franklin/Watson ADA Ramps: $180,000, 40 points Base Allocation: Monterey Vista $500 Old Town $20,000 Villa Del Monte $1,000 7. DMG-3 English Ave 200/300 Blk Concept Design Plan: $40,000, 33 points Base Allocation: Del Monte Grove – LG $8,000 Monterey Vista $500 Villa Del Monte $500 8. DMB-6 DMB Boardwalk Repair/Sand Mitigation: $175,000, 32 points Base Allocation: Monterey Vista $500 9. VDM-1 Ferrante Park Fence Repair: $50,000, 29 points Base Allocation: Monterey Vista $500 Villa Del Monte $500 10. CW-14 FS 3 Garage Door Widening: $45,000, 28 points Base Allocation: Old Town $500 Skyline Forest $3,000 Villa Del Monte $500 11. CW-16 Library Public Address System: $28,000, 28 points Base Allocation: Casanova Oak Knoll $1,000 Monterey Vista $500 Skyline Ridge $1,000 The Committee members gave thanks for approved projects that they and their neighborhoods support and spoke of the remaining projects they support. Alternate Gary Carlsen replaced Representative Richard Ruccello representing Casanova Oak Knoll. Mr. Reeves opened Public Comments. Colleen Sullivan, Old Town, spoke in support of CW-4 El Estero Lake Edge Imp Ph 6. Maureen Boogay, Laguna Grande, spoke in support of DMG-2 Laguna Grande Park Soccer Field Artificial Turf. Kim Bui-Burton, Community Services and Library Board Director, thanked the Committee on behalf of the Library Board for approving CW- 16, and spoke in support of CW-2 Library Community Rm Audio Loop Installation. She said Parks and Recreation Commission (PRC) had eleven priority projects, and said how important CW-3 DTM Park North Side Path ADA Upgrades was to tie to previously approved projects together, and spoke in support of CW-18 Colton Hall Restoration/Preservation. Dennis Copeland, Museum Arts and Archives Manager, asked for support of CW-18, explaining that it is critical for preserving this most important historic site. Nancy Selfridge, speaking as a resident of Monterey Vista Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 4 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 neighborhood, spoke in support of DMG-2, CW-1 Sollecito Ball Park Field Renovation Ph 2, and CW-10 Rec Trail Pedestrian Path Study & Signage. Dave Potter, City Emergency Services Coordinator, thanked the Committee for approving CW-11 and CW-14. He asked for support of CW-13 FS 1 Air Compressor, which is the only resource in the area for backup power in emergency situations. Michael Groves, asked for support of CW-1 to provide seed money for the fund-raising necessary to construct the project. He agreed to lower the estimate to $200,000. Having no further requests to speak, Mr. Reeves closed Public Comments. Mr. Reeves reported that there was a balance of $1,916,163 remaining. Round Two Selection 1. CW-18 Colton Hall Restoration/Preservation: $140,000, 75 points Base Allocation: Casanova Oak Knoll $1,000 Monterey Vista $500 New Monterey $500 Villa Del Monte $500 2. DMG-2 Laguna Grande Park Soccer Field Artificial Turf: $200,000, 66 points Base Allocation: Del Monte Grove – LG $3,000 Monterey Vista $500 Villa Del Monte $500 3. COK-2 COK ADA Sidewalks: $67,000, 66 points Base Allocation: Casanova Oak Knoll $1,000 Monterey Vista $500 4. CW-13 FS 1 Air Compressor: $82,000, 64 points Base Allocation: Deer Flats $1,382 Monterey Vista $500 Old Town $1,000 Skyline Forest $1,000 Villa Del Monte $500 5. NM-20 Lighthouse Adaptive Traffic Signal System: $100,000, 50 points Base Allocation: Monterey Vista $500 6. FF-2 FF Traffic Calming Plan: $60,000, 47 points Base Allocation: Fisherman Flats $1,500 Monterey Vista $500 Villa Del Monte $1,000 7. CW-1 Sollecito Ball Park Field Renovation Ph 2: $200,000, 46 points Base Allocation: None 8. SF-1 Wyndemere Lower Canyon Drainage Ph 2: $235,000, 45 points Base Allocation: Monterey Vista $500 9. FF-3 FF Greenbelt Fuel Reduction: $25,000, 42 points Base Allocation: Fisherman Flats $1,000 Skyline Forest $350 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 5 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 10. DMB-3 Tide/Beach Way Conceal Portable Toilets: $16,000, 27 points Base Allocation: None Mr. Reeves reported that there was a balance of $882,695 remaining. Mr. Heuer suggested recommending $200,000 in contingency. Principal Engineer Harary said he felt there was enough contingency left for projects scheduled for completion this year, and the Committee concurred that a contingency fund was not necessary. The Committee members gave thanks for approved projects that they and their neighborhoods support and spoke of the remaining projects they support. Mr. Reeves opened Public Comments. Maryanne Finocchi, Old Town resident, spoke in support of VDM-2 Ferrante Park Batting Cage Fence Repair and CW-30 MYC Expansion Concept Design Phasing Plan because the Youth Center is heavily used by all ages. Jason Wachs, Citizens for a Safer Trail, spoke in support of CW-10. Dennis Copeland thanked the Committee for approving CW-18. Kim Bui-Burton also thanked the Committee for approving CW-18 and asked for support of CW-3, CW-15, CW-22 MSC Studio 1 Window Openers, and CW-23 MSC Replace Surveillance System, which she said is the PRC priority #1 project. Richard Ruccello, speaking as a resident of Monterey, thanked the Committee for approving COK-2. He spoke in support of the two audio loop projects, CW-2 and NM-5 Scholze Ctr Meeting Rm Audio Loop Installation. He also asked for support of CW- 3, CW-12 DTM Train Develop Specifications, CW-15, CW-17 Wharf 2 Restroom Replace/Remodel, CW-23, and CW-27 N Fremont Median Landscape. Nancy Selfridge said two portable toilets have been installed on the old Valero site, but that CW-17 is still needed. David Potter, speaking as a citizen, spoke in support of NM-11 Rec Trail Repairs & Landscaping and CW-15, and explained why an EOC location outside of the city center is important. Having no further requests to speak, Mr. Reeves closed Public Comments. Representative Richard Ruccello replaced Alternate Gary Carlsen representing Casanova Oak Knoll. Round Three Selection 1. CW-12 DTM Train Develop Specifications: $35,000, 82 points Base Allocation: Downtown $2,152 Glenwood $7,447 Monterey Vista $500 New Monterey $500 2. NM-13 Taylor at Irving Storm Drain Upgrade: $155,000, 78 points Base Allocation: None 3. CW-17 Wharf 2 Restroom Replace/Remodel: $150,000, 70 points Base Allocation: Villa Del Monte $6,090 4. CW-10 Rec Trail Pedestrian Path Study & Signage: $52,000, 64 points Base Allocation: None 5. NM-5 Scholze Ctr Meeting Rm Audio Loop Installation: $12,000, 62 points Base Allocation: New Monterey $5,000 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 6 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 6. CW-2 Library Community Rm Audio Loop Installation: $12,000, 61 points Base Allocation: Old Town $500 7. CW-23 MSC Replace Surveillance System: $25,000, 58 points Base Allocation: Monterey Vista $500 Skyline Ridge $377 8. CW-15 Corp Yd Alternate EOC Improvements: $32,000, 47 points Base Allocation: Skyline Forest $1,535 9. CW-29 DTM Park Boat Structure Replacement: $35,000, 45 points Base Allocation: None 10. SF-3 SF Greenbelt Trees: $50,000, 31 points Base Allocation: None Richard Ruccello made a motion to apply Downtown base allocation of $2,152 and Glenwood base allocation of $7,447 towards funding CW-12 DTM Train Develop Specifications. Sharon Dwight seconded the motion. The motion was approved by all fourteen Representatives. Mr. Reeves reported that there was a balance of $349,296,695 remaining. The Committee members spoke of the remaining projects they support. Jayme Fields said she would apply $500 of Del Monte Beach base allocation towards DMB-16 Tide Ave Bike Racks. Ms. Dwight said she would apply $1,500 of New Monterey base allocation towards the project to fully fund it. Rick Heuer made a motion to apply $500 of Del Monte Beach base allocation and $1,500 of New Monterey base allocation to fully fund DMB-16 Tide Ave Bike Racks for $2,000. Mark Pollacci seconded the motion. The motion was approved by all fourteen Representatives. Mr. Reeves opened Public Comments. Principal Engineer Harary asked that the Committee approve CW-3 DTM Park North Side Path ADA Upgrades. He said it would be more efficient and economical to build this project at the same time as the two previously approved NIP projects for the Skateboard Park and the south side path ADA upgrades. Colleen Sullivan encouraged the Committee to approve CW-3, CW-4 El Estero Lake Edge Imp Ph 6, and VDM-2 Ferrante Park Batting Cage Fence Repair. Maryanne Finocchi also spoke in support of those three projects. David Potter thanked the Committee for helping the City and the Fire Department to help the community when needed. Having no further requests to speak, Mr. Reeves closed Public Comments. Round Four Selection 1. CW-27 N Fremont Median Landscape: $20,000, 83 points Base Allocation: Casanova Oak Knoll $5,000 Del Monte Grove – LG $1,253 2. VDM-2 Ferrante Park Batting Cage Fence Repair: $5,000, 68 points Base Allocation: None Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 7 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 3. CW-3 DTM Park North Side Path ADA Upgrades: $105,000, 67 points Base Allocation: None 4. COK-1 COK Park Improvements: $25,000, 62 points Base Allocation: Casanova Oak Knoll $2,847 5. NM-4 Cypress Park Repairs/Upgrade: $97,000, 61 points Base Allocation: None 6. NM-11 Rec Trail Repairs & Landscaping: $50,000, 60 points Base Allocation: Monterey Vista $500 7. CW-5 San Carlos Beach Shower Drain Replacement PH V: $9,000, 60 points Base Allocation: None 8. CW-26 Del Monte Median/ Entryway Beautification: $20,000, 59 points Base Allocation: None 9. NM-16 NM Ped: Hawthorne/Dickman ADA, Prescott 1650: $48,000, 55 points Base Allocation: Del Monte Beach $3,437 New Monterey $1,682 Oak Grove $2,985 Rick Heuer made a motion that MV-1 Pacific 1200 Blk Install Curb/Gutter No Sidewalk for $150,000 be a cut-off project. Hans Jannasch seconded the motion applying $15,000 of Monterey Vista base allocation. The motion was approved by all fourteen Representatives. Mr. Reeves reminded the Committee to submit revised project forms for those projects with a revised scope. He said staff would email a list of the project descriptions to the Committee for their review and approval and said staff would need confirmation at the beginning of the next week. COMMITTEE MEMBER COMMENTS Harry Mucha (Villa Del Monte) thanked everyone for their time and efforts and said he was very impressed with what went on during the meeting. Hank Smith (Fisherman Flats) said he has come back to the Committee after a long absence, and said the group showed a lot of good teamwork and good attitude towards the city, so it has been fun. April Harrison (Old Town) said it was pleasure to see the group work together and get something accomplished. Mary Conway (Skyline Ridge) thanked all the staff for their hard work to run a smooth meeting that worked well. Olivia Morgan (Aguajito Oaks) said she feels a bit like Santa Claus, thanked staff and her esteemed colleagues for all their hard work, and said she looks forward to driving around the city and seeing the projects when they are completed. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 8 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 Hans Jannasch (Monterey Vista) thanked the Committee and staff. He said that a great round of projects were selected for everybody and he looks forward to seeing them built, hopefully in a timely manner. Sharon Dwight (New Monterey) said it was a great process and thanked staff for everything going so smoothly. She said the Committee came together and did good work adjusting projects to propose to Council. She congratulated the Committee for a great process and said it is too bad our levels of government can’t work as well together as the Committee has. Mark Pollacci (Deer Flats) thanked staff and the Committee, and said he enjoyed the experience. Merrily Alley (Del Monte Grove-Laguna Grande) said the meeting had been quite wonderful and she thinks NIP is finally back, and thanked staff. Dennis Duke (Skyline Forest) said ditto to what everyone else had already said so well. Maxwell Green (Oak Grove) thanked staff for an awesome job and said that it was a pleasure to finally participate in the voting and be more involved in the work of the Committee. Jayme Fields (Del Monte Beach) thanked staff for all the late hours, deadlines, and work providing information and good answers to the Committee’s questions. She said that is what makes the process work. Richard Ruccello (Casanova Oak Knoll) said it was a difficult year, that he felt there were still at least two dozen excellent projects that had not been approved, and that he was pleased to see more neighborhoods working together to fund projects with their base allocations. He said the interactions between the neighborhoods was what is good about this city. Rick Heuer (Alta Mesa) said ditto about staff. He said usually by the fourth round there are no quality projects left, but this year there are still good projects remaining on the wall. He said he is looking forward to Louie bringing back the character of Dennis the Menace Park, and to a new boat structure that will not disappoint. Mr. Reeves thanked the Committee, said that it has been a pleasure to work with them, and that it is unique for Monterey to have such a committee. He said the Committee members are the eyes and ears of the city and neighborhoods, and do the hard work of working with the residents on the projects each year. He said the members do all this work without compensation, and that he hopes everyone in the community recognizes and appreciates the work the members do. He said it is enriching for staff to meet with the members in their neighborhoods, to understand what is important to the residents and the needs of the community in the field, rather than just taking calls behind a desk. NEXT MEETING Mr. Reeves said the next meeting would be scheduled to discuss potential changes to the NIP Policies and Procedures Manual. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 9 Neighborhood Improvement Program Committee Minutes Thursday, April 25, 2013 ADJOURNMENT Mr. Reeves adjourned the meeting at 11:42 p.m. Respectfully Submitted, Approved, Kim Allen Tom Reeves Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 25, 2013 10