Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Project Selection Meeting Thursday, April 24, 2014 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Representatives & Aguajito Oaks NIP Rep Morgan Alternates Present: Casanova-Oak Knoll NIP Rep Ruccello Casanova Oak-Knoll NIP Alt Brassfield Deer Flats NIP Rep Pollacci Del Monte Beach NIP Rep Fields Del Monte Grove-Laguna Grande NIP Rep Alley Del Monte Grove-Laguna Grande NIP Alt Baker Fisherman Flats NIP Rep Smith Fisherman Flats NIP Alt Rowley Monterey Vista NIP Rep Jannasch Monterey Vista NIP Alt Venza New Monterey NIP Rep Dwight New Monterey NIP Alt Hayter Oak Grove NIP Alt Green Old Town NIP Rep Harrison Old Town NIP Alt Ricketson Skyline Forest NIP Rep Duke Skyline Ridge NIP Rep Conway Villa Del Monte NIP Rep Mucha Villa Del Monte NIP Alt Hintze Staff Members Present: NIP Staff Coordinator Reeves, Recording Secretary Allen, Engineering Technician Mautner, Administrative Assistant II Buell, Intern Rathod, Accounting Specialist Connolly, Administrative Assistant I Dickson, Principal Engineer Harary, Capital Programs Coordinator Francis, Senior Engineer, Camacho, Senior Engineer Williamson, Parks Operations Manager Marcuzzo CALL TO ORDER NIP Staff Coordinator Reeves called the meeting to order at 7:00 p.m. ROLL CALL Thirteen neighborhoods were represented, with Alta Mesa unrepresented. APPROVAL OF MINUTES None.  Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 PUBLIC COMMENTS Mr. Reeves opened the floor for Public Comments on items not on the agenda. Having no requests to speak, Mr. Reeves closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS 1. Verify NIP Committee Participants Have Attended or Viewed All Four NIP Project Review Meetings Mr. Reeves verified that the NIP Committee participants had attended or viewed all four of the NIP project review meetings. 2. Explain Voting Process Mr. Reeves explained the voting process and the steps that would occur for each round of voting, including soliciting public comments regarding projects. 3. NIP Financial Report Mr. Reeves reported that the estimate for the FY2014/15 program was $2,700,000, after the overhead was subtracted. He said there was $308,038.34 remaining in ending balance, and that after deducting base allocations, the remaining at large funds were $2,834,411. He reminded the Committee that at their March 27 meeting they determined that the total contingency amount for the next year should be $750,000. He said the existing balance of the Contingency Fund was $217,418.50 and that deducting this amount from the $750,000 would result in an amount of $532,580 that would need to be recommended for the FY 2014/15 Contingency Fund amount. NIP INFORMATIONAL REPORTS 4. NIP Spokesperson Reports Alternate Spokesperson Ruccello advised that he attended the April 22, 2014 Planning Commission meeting and learned that the Commission’s projects for the next year included asking NIP to fund neighborhood area plans. He said it would be an appropriate discussion for a future NIP Committee meeting. PUBLIC APPEARANCE 5. Voting Process for FY 2014/15 NIP Program Mr. Reeves advised the Committee of the following updates regarding projects: DF-2 Deer Forest Dr Resurface/ADA Upgrade – The project was rescoped to just the ADA ramps, removing road resurfacing, with a revised estimate of $40,000. FF-2 San Vito Cir/Via Isola Lighting – The project would be for only two streetlights. FF-7 Augusta Pl/Etna Pl/Via Isola Resurface/ADA Ramps – The resurfacing would be patch slurry seal. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 2 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 MV-5 Via Del Rey/Herrmann Right Turn Lane Elimination – The estimate has been revised to $165,000, removing the student drop-off. MV-8 Via Chiquita Storm Drain Improvement Ph 2 – The cost over run from Phase 1 was $30,000. OT-9 Van Buren 300 Blk Gutter Drainage/Reconstruction – The project would be for both sides of the street. CW-7 Jacks Park Backstop Renovation – The pavement and bleachers have been removed from the project scope. CW-17 DTM Train Access Improvements – The Train Coalition is not an active group that would be able to raise funds for the project. CW-19 Veteran's Park Repairs – Mr. Marcuzzo determined that the current location is the best spot for the basketball court. CW-24 MYC BBQ/Picnic Table Upgrade/ADA Access – The estimate is adequate and includes the ADA access. CW-32 Veteran's Park Bocce Ball Court – The scope has been revised to one court with an estimate of $45,000. a Public Comment Mr. Reeves opened Public Comments for project selection. Demetrius Kastros, Skyline Ridge resident, spoke in support of CW-12 FS1 Fresh Air Supply Compressor, a project that would serve the entire community. He said air supply is vital and essential to everything fire fighters do. He said currently the Fire Department staff has to shuttle back and forth to a station to fill their tanks, and that they need a central location to save time and concentrate on the more important task of fighting fires. He also spoke in support of SF-3 Veteran's Park Dr Bicycle Safety/Ped Path, which will promote bicycle safety for citizens all over the peninsula who bike up to Veteran’s Park. Stewart Roth, Fire Department Division Chief, said Monterey partners with Carmel, Pacific Grove, and the Monterey Peninsula Airport, which allows increased service to all Monterey neighborhoods, but has doubled the department size. He said the priorities for the Fire Department projects are #1 CW-12, #2 CW-18 FS1 Fire Safety Clothing Storage, and #3 CW-13 FS1 Exhaust Extractor Installation, which is another project critical to the health and welfare of the fire fighters. Maryanne Finocchi, Old Town resident, said Old Town’s #1 priority is OT-9 Van Buren 300 Blk Gutter Drainage/Reconstruction and the #2 priority is OT-5 Cedar/Franklin ADA Ramps. She said the neighborhood also supports CW-19 Veteran's Park Repairs because Old Town only has one small park, so Veteran’s Park has become the neighborhood’s second park. She also asked for support of CW-23 MYC Entrance Drainage. Colleen Sullivan, Old Town resident, asked for support of the Old Town priority projects, and for support of CW-13 and CW-18. Alice Yamanishi, Library Board Chair, spoke in support of CW-33 Library Community Room Projection Improvement and said upgrading the equipment would provide a smoother operation for all those who give presentations in the room, and that the existing equipment only works some of the time. She said the CW-27 Library Kitchen Addition Design also supports the Library’s focus to make the facility as community friendly as possible, and that currently it is difficult for the room to be used for many events. She asked for support of DT-3 Hartnell Gulch Park Ph 1 because it has become a fire danger to residents and the Library visitors. She said as a Monterey Vista resident, she supports MV-3 Monterey Vista Greenbelt Fuel Reduction, which is important to lower the fire Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 3 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 danger. Anne Washburn, Friends of the Monterey Public Library, spoke in support of CW-27. She said people have to go up two sets of stairs to access the staff kitchen for special events, and use of the kitchen also displaces staff. She said if there was a kitchen by the community room, more events could be scheduled that would earn more money for the Library. Claire Rygg, Friends of Monterey Public Library, spoke in support of CW-27 and CW-33, and said both projects are very necessary for the library and our community. Wayne Cruzan, Friends of the Monterey Public Library Treasurer, said the two library projects, CW-27 and CW-33 would be worthwhile for the entire community. Bill Wojtkowski, Friends of the Monterey Public Library President, thanked Mr. Reeves for all of his years of service with NIP. He spoke in support of CW-27 and said the kitchen addition would help raise more revenue and would make the community room more viable for rentals. He also asked for support of DT-3, and said the project would help and supplement the library and the walkway on the other side of Hartnell. Abigail Kehr, Friends of Hartnell Gulch, asked for support of DT-3, echoed what had been said, and added that cleaning up the stream would provide numerous environmental benefits. She also spoke in support of CW-34 Bicycle Lane Improvements to improve safety. Jeff Condit, Friends of Hartnell Gulch, spoke in support of DT-3, and said the project would celebrate the watershed, raise environmental awareness, and create a safe walking corridor. He also spoke in support of CW-34, because it would help reduce the environmental footprint. Megan Tolbert, Monterey Vista resident, spoke in support of DT-3, and said it would provide more safety, visibility, and respect for the area and the library. She spoke in support of CW-34 and said cycling is a natural connection for transit. She concluded by thanking Mr. Reeves for being a mentor and a great asset to the city. Una Johnson, local landscape architect, spoke in support of DT- 3, and said it would provide education and an example of stormwater management. Ingrid Tower explained that the Sister City Program is an affirmation of the fundamental good will of mankind, and the importance of CW-29 Sister City Park Signage/Beautification is to promote the understanding of different cultures and nationalities, to show the community the relationships Monterey has developed, and what the program does to create world peace. Dan Albert, MPUSD Associate Superintendent, thanked NIP for all the projects NIP has funded on school district grounds that benefit the students and citizens of Monterey. He spoke in support of FF-4 Foothill School Olmsted Drop-off Re-Configure and said in the past the school was just for the neighborhood and most children walked to school, but now with expanded boundaries parents are dropping off students and without a drop-off the congestion would greatly increase in the neighborhood. He said MPUSD would work with the property owner to obtain an easement, and then would take control of the maintenance, security, and liability. Jose Fausto, Foothill School Principal, asked for support of FF-4 because it would be a major safety concern for the students and parents if the drop-off was removed. Jennifer Bodensteiner, Foothill School PTA member, spoke in support of both FF-4 and FF-8 Foothill School Sports Field Improvements. She said the school has been in operation since 1966 and the facility needs to be built back up and modernized. She said upgrading the sports field component would benefit the students as well as YMCA soccer in the fall and Monterey baseball and softball leagues in the spring. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 4 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 Elisa Tacconi, Bay View Academy Principal, spoke in support of VDM-2 Del Monte School Playground Equipment, which she said would benefit at least 300 students at the school and the surrounding neighborhood. She also asked for support of VDM-1 Casa Verde/ Helvic/ Portola/ McNear Area Improvements Design to improve traffic flow in the neighborhood. Clyde Roberson, Monterey Vista resident, spoke in support of VDM-1 and VDM-2. He also spoke in support of the Library projects and MV-5 Via Del Rey/Herrmann Right Turn Lane Elimination. Phyllis Grillo-Weinbrenner, Monterey Vista resident, spoke in support of MV-5 and thanked staff for reducing the scope to something that brought the cost down, but would still provide the necessary safety for that intersection. She said the neighbors are willing to take care of maintaining any landscaping if necessary. Lee Whitney, Glenwood resident, asked for support of GW-1 Glenwood Bus Stop ADA Improvement and said the bus stop is heavily used and needs better lighting for safety. She also spoke in support of CW-12 and said the firefighters cannot work without a fresh air supply. Mike Reynolds, Old Town resident, spoke in support of OT-3 Larkin 423 Driveway Reconstruct and said he has noticed how the elderly residents have difficulty walking across the driveways. He also said that during peak traffic times making the wide turn necessary to enter into the narrow driveways on Larkin disrupts traffic. He concluded by supporting CW-12 and saying how important it is to support the safety of the firefighters. Rosemary Robert, Old Town resident, spoke in support of OT-9 and said stagnant water collecting along the sloping curbs is a health and safety risk. She said the extreme parking angle creates a hazardous situation when entering or exiting vehicles. Dennis Copeland, Museum and Cultural Arts Manager, thanked the Committee for approving Colton Hall Preservation Phase 1, and asked for continued support for CW-1 Phase 2, which would repair the roof and provided necessary seismic upgrades. He also spoke in support of CW-33, NM-10 Cannery Worker Shacks Refurbish and the two projects on the Lower Presidio Historical Park NM-11 Presidio Historic Park Stables Ph 1, and NM-12 Presidio Pathway to Serra Monument. Charlotte Eyerman, Monterey Museum of Art Executive Director, spoke in support of AM-3 Via Mirada Sidewalk and said it would add safety and convenience for visitors to La Mirada Museum. Kim Bui-Burton, Director of Community Services, asked for support of the Parks and Recreation Commission priority projects #1 CW-5 DTM Park Climbing Structure, #2 CW- 23 MYC Entrance Drainage, #3 CW-9 San Carlos Beach Sidewalk/Step Repair, #4 CW- 24 MYC BBQ/Picnic Table Upgrade/ADA Access and #5 MV-4 Via Paraiso Park Hardscape Improvements, #7 CW-26 MSC Sign/Relandscape, and #8 CW-3 Colton Hall Holiday Tree Replacement. She said that CW-1, CW-4 Colton Hall Irrigation Upgrade, NM-10, NM-11, and NM-12 would benefit all the community residents. She closed by asking for support of CW-27, CW-33, and DT-3, which are important projects for the Library. Louis Perske, Parks and Recreation Commission Chair, thanked the Committee and asked for support of the Parks and Recreation Commission’s priorities listed by Ms. Bui-Burton. John Wilkes, Veteran’s Park Attendant, spoke in support of CW-19 and CW-32 Veteran's Park Bocce Ball Court, and said many visitors from all around the world, residents, and students use Veteran’s Park every day and would benefit from these projects. He said cyclists who have to travel up to the park along Veteran’s Drive would greatly benefit from SF-3 because the road is narrow and unsafe in many spots. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 5 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 Mike Sovereign, Monterey resident, spoke in support of CW-27, CW-33, and CW-1. He especially asked for support of NM-11, and NM-12 because these locations require major improvements before two important events take place, the bicentennial of the battle of Monterey in 2018 and the 250th anniversary of the founding of Monterey in 2020. Having no further requests to speak, Mr. Reeves closed Public Comments. b NIP Representative Comment and Base Allocation Funding Requests (Fully Funded) Several Committee members said they would be spreading their base allocation over several projects, with the following projects fully funded with base allocation. Mr. Reeves advised that Alta Mesa Representative Rick Heuer had verified by email that all of Alta Mesa’s base should be applied to AM-1 Don Dahvee Greenbelt Fuel Reduction. Hans Jannasch made a motion to apply $25,000 of Monterey Vista base allocation to fully fund MV-1 Mar Vista Dr/Soledad Dr Drainage/Ped Improvement Study. Sharon Dwight seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. Sharon Dwight made a motion to apply $7,500 of New Monterey base allocation to fully fund NM-8 David Open Space. Jayme Field seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. Sharon Dwight made a motion to apply $25,000 of New Monterey base allocation to fully fund NM-11 Presidio Historic Park Stables Ph 1. Olivia Morgan seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. April Harrison made a motion to apply $16,000 of Old Town base allocation to fully fund OT-8 Old Town Landscape/Irrigation. Sharon Dwight seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. The Representatives listed their base allocations, with enough base applied by three neighborhoods to fully fund COK-3 N Fremont Street Widening / Beautification Study. Richard Ruccello made a motion to apply $4,000 of Casanova Oak Knoll base allocation, $4,000 of Del Monte Grove-Laguna Grande base allocation, and $4,000 of Villa Del Monte base allocation to fully fund COK-3 N Fremont Street Widening / Beautification Study for $12,000. Mark Pollacci seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. Richard Ruccello made a motion to apply $532,000 for the contingency fund for FY2014/15. Jayme Field seconded the motion. The motion was approved by twelve Representatives, with Fisherman Flats voting no, and Alta Mesa absent. Alternate Pat Venza replaced Representative Hans Jannasch representing Monterey Vista. Mr. Reeves advised that the at large balance was $2,302,411. The members then added their base allocations to the voting sheets. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 6 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 c Select Projects by Voting (Public Comment, Committee Comment, Vote, Tally) Round One Selection 1. CW-12 FS1 Fresh Air Supply Compressor: $95,000, 56 points Base Allocation: Casanova Oak Knoll $1,000 Fisherman Flats $200 Oak Grove $2,000 Skyline Forest $700 Villa Del Monte $1,000 2. CW-34 Bicycle Lane Improvements: $100,000, 48 points Base Allocation: Casanova Oak Knoll $1,000 Monterey Vista $500 Skyline Forest $1,000 Villa Del Monte $1,000 3. CW-19 Veteran's Park Repairs: $22,500, 37 points Base Allocation Monterey Vista $500 Old Town $1,074 Skyline Ridge $1,132 4. VDM-2 Del Monte School Playground Equipment: $55,000, 36 points Base Allocation: Casanova Oak Knoll $1,000 Del Monte Grove – LG $2,000 Oak Grove $2,000 Skyline Forest $250 5. NM-7 Belden 300 Blk Widening: $410,000, 35 points Base Allocation: New Monterey $500 6. FF-8 Foothill School Sports Field Improvements: $25,000, 33 points Base Allocation: Fisherman Flats $1,000 Monterey Vista $500 Oak Grove $1,000 Villa Del Monte $1,000 7. FF-4 Foothill School Olmsted Drop-off Re-Configure: $225,000, 31 points Base Allocation: Fisherman Flats $1,000 Oak Grove $1,000 8. DMB-8 Casa Verde Rec Trail Crossing Ph 2: $80,000, 31 points Base Allocation: Del Monte Beach $4,000 Villa Del Monte $1,500 9. DMG-1 LG Park/Virgin/Montecito ADA/Ped Access Improvements: $290,000, 30 points Base Allocation: Del Monte Grove – LG $5,000 Fisherman Flats $200 New Monterey $100 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 7 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 10. CW-27 Library Kitchen Addition Design: $45,500, 30 points Base Allocation: Casanova Oak Knoll $1,000 Skyline Forest $500 Villa Del Monte $1,000 Mr. Reeves reported that the remaining at large balance is $990,067. Alternate Mike Brassfield replaced Representative Richard Ruccello representing Casanova Oak Knoll. Alternate Katrina Hintze replaced Representative Harry Mucha representing Villa Del Monte. Mr. Reeves opened Public Comments. Nancy Selfridge asked for support of CW-29 Sister City Park Signage/Beautification, which she said would be an asset now and in the future, and of CW- 21 Council Pews Reupholster to make the Council Chamber more comfortable for those sitting in the audience during long City meetings. John Wilkes, Veteran’s Park Attendant, thanked the Committee for approving CW-19 for the improvements to the basketball court at Veteran’s Park, and asked for support of CW-32 Veteran's Park Bocce Ball Court to provide recreation for the adults. Phyllis Grillo-Weinbrenner, project applicant, spoke in support of MV-5 Via Del Rey/Herrmann Right Turn Lane Elimination, and said she and staff worked diligently to bring down the cost, and that the project benefits Monterey Vista and Skyline Forest residents and the tourists who drive along this street. Richard Ruccello, speaking as a Casanova Oak Knoll resident, spoke in support of COK-1 CONA Park Shade Structure & Fence Replacement, VDM-1 Casa Verde/Helvic/Portola/McNear Area Improvements Design, CW-1 Colton Hall Restoration/Preservation Ph 2, CW-13 FS1 Exhaust Extractor Installation, CW-18 FS1 Fire Safety Clothing Storage, CW-21, and CW-33 Library Community Room Projection Improvement. Stewart Roth, Fire Department Division Chief, thanked the Committee for approving CW-12, and asked for support of the other two projects for Fire Station #1 CW-13 and CW-18. Yelena Deglin, Skyline Ridge resident, thanked the Committee for approving CW-34 Bicycle Lane Improvements. She asked for support of SF-3 Veteran's Park Dr Bicycle Safety/Ped Path because it would be a worthwhile investment to make the road safer for cyclists and for CW-32, which would provide recreation for adults. Timothy Barrett, Monterey resident, asked for support of SF-3 and said Veteran’s Park is an important stop along the cyclist corridor going up and down the coast. He said tourists and residents who walk or cycle should have safe access to Veteran’s Park. Kim Svetich-Will, Casanova Oak Knoll Alternate, thanked the Committee for their hard work. She spoke in support of DT-3 Hartnell Gulch Park Ph 1, which is a visionary project that will benefit the residents and pedestrian traffic. She asked for support of CW-33 and talked about the importance of the library to the community. Hans Jannasch, speaking as a Monterey Vista resident, spoke in support of Monterey Vista’s priority projects #1 MV-7 Doud 900 Blk Repaving and #2 MV-5. He also spoke in support of DT-3, CW 29, and the two library projects. Harry Mucha, speaking as a Villa Del Monte resident, said DT-3 was important to enhance and upgrade the area and would deter overnight camping. He said VDM-1 was needed for design of the intersection to make it safer. Joe Sweeny, Monterey Vista resident, thanked the Committee for approving FF-4 Foothill School Olmsted Drop-off Re-Configure and asked for support of MV-5, which would help provide safety in an extremely confusing intersection. Tom Rowley, Fisherman Flats Alternate, spoke in support of CW-1 and said how important it was to preserve Colton Hall because of its historical significance as the birthplace of California. He also asked for support of VDM-1 and MV-5, and said both projects would provide increased safety for schoolchildren as well as residents. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 8 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 Colleen Sullivan, Old Town resident, spoke in support of VDM-1, which she said is needed to provide safety for the neighborhood. She asked that everyone remember that NIP stands for neighborhood. Carole Hayter, New Monterey Alternate, spoke in support of NM-5 David/Prescott Radar Speed Signs, NM-12 Presidio Pathway to Serra Monument, and NM-14 Hilltop Park Security Light Replacement, and said these were true neighborhood projects rather than city repair and maintenance projects still remaining on the wall. Mike Sovereign, Monterey resident, spoke in support of CW-1 and said Colton Hall is the historical center of the city, and the repairs to Colton Hall will cost more if not kept up now. Having no further requests to speak, Mr. Reeves closed Public Comments. The Committee discussed the remaining projects and their priorities. Representative Hans Jannasch replaced Alternate Pat Venza representing Monterey Vista. Representative Harry Mucha replaced Alternate Katrina Hintze representing Villa Del Monte. Round Two Selection 1. VDM-1 Casa Verde/ Helvic/ Portola/ McNear Area Improvements Design: $75,000, 66 points Base Allocation: Casanova Oak Knoll $1,000 Del Monte Grove-LG $3,628 Skyline Forest $385 Villa Del Monte $3,000 2. DT-3 Hartnell Gulch Park Ph 1: $50,000, 56 points Base Allocation: Monterey Vista $500 Oak Grove $1,000 Villa Del Monte $1,000 3. MV-5 Via Del Rey/Herrmann Right Turn Lane Elimination: $165,000, 53 points Base Allocation Monterey Vista $500 4. SF-3 Veteran's Park Dr Bicycle Safety/Ped Path: $75,000, 50 points Base Allocation: Monterey Vista $500 Skyline Forest $1,000 5. CW-1 Colton Hall Restoration/Preservation Ph 2: $120,000, 45 points Base Allocation: New Monterey $100 6. MV-7 Doud 900 Blk Repaving: $105,000, 42 points Base Allocation: Monterey Vista $500 New Monterey $100 7. SF-2 Wyndemere Lower Canyon Drainage Ph 3: $300,000, 34 points Base Allocation: Skyline Forest $1,500 8. CW-32 Veteran's Park Bocce Ball Court: $45,000, 31 points Base Allocation: Monterey Vista $500 Skyline Forest $500 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 9 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 9. NM-5 David/Prescott Radar Speed Signs: $45,000, 27 points Base Allocation: New Monterey $500 10. AM-3 Via Mirada Sidewalk: $45,000, 26 points Base Allocation: Monterey Vista $500 Villa Del Monte $1,500 11. COK-1 CONA Park Shade Structure & Fence Replacement: $35,000, 26 points Base Allocation: Casanova Oak Knoll $1,000 Villa Del Monte $2,022 Alternate Tom Rowley replaced Representative Hank Smith representing Fisherman Flats. Mr. Reeves reported that there was a balance of $26,280 at large funds remaining with not enough funding left for either of the last two projects, AM-3 or COK-1. The Representatives allocated their remaining base allocations to fully fund the following projects. Sharon Dwight made a motion to fully fund DMB-9, CW-20, and CW-29 with base allocation as follows: DMB-9 Del Monte Beach Walkway Replacements: $15,000 Base Allocation: Del Monte Beach $3,165 Monterey Vista $500 New Monterey $1,935 Oak Grove $5,000 Skyline Forest $2,400 Villa Del Monte $2,000 CW-20 MSC Bike Rack Replacement: $3,000 Base Allocation: New Monterey $3,000 CW-29 Sister City Park Signage/ Beautification: $15,000 Base Allocation Casanova Oak Knoll $4,530 Del Monte Grove-LG $4,000 Monterey Vista $1,470 Oak Grove $5,000 Mark Pollacci seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. Sharon Dwight made a motion to reduce the estimate of AM-1 Don Dahvee Greenbelt Fuel Reduction to $2,175 and fully fund with Alta Mesa base allocation. Mark Pollacci seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. Mr. Pollacci asked members to contribute additional base allocations of $5,318 to add to his base of $3,382 to fully fund DF-1 Caribou Ct (7) Sidewalk Improvement project for $8,700. Mr. Rowley offered $1,000 from Fisherman Flats, Ms. Dwight offered $1,312 from New Monterey, and Mr. Jannasch added $1,000 from Monterey Vista. The Committee discussed using $2,006 of Glenwood’s $7,774 base allocation to fully fund the project. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 10 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 Tom Rowley made a motion to fully fund DF-1 Caribou Ct (7) Sidewalk Improvement by using $2,006 of Glenwood base allocation and additional base allocations as follows: DF-1 Caribou Ct (7) Sidewalk Improvement: $8,700 Base Allocation: Deer Flats $3,382 Fisherman Flats $1,000 Glenwood $2,006 Monterey Vista $1,000 New Monterey $1,312 Mike Brassfield seconded the motion. The motion passed 8-5-1 with Aguajito Oaks, Casanova Oak Knoll, Deer Flats, Del Monte Beach, Fisherman Flats, Monterey Vista, Oak Grove, and Villa Del Monte approving; Del Monte Grove-Laguna Grande, New Monterey, Old Town, Skyline Forest, and Skyline Ridge opposing, and Alta Mesa absent. After further discussion, the Committee concurred to add CW-13 FS1 Exhaust Extractor Installation as a cut-off project. Mike Brassfield made a motion that AM-3, COK-1, and CW-13 would be cut-off projects with base allocation as follows: AM-3 Via Mirada Sidewalk: $45,000 Base Allocation: Monterey Vista $500 COK-1 CONA Park Shade Structure & Fence Replacement: $35,000 Base Allocation: Villa Del Monte $2,022 CW-13 FS1 Exhaust Extractor Installation: $60,000 Base Allocation: None Tom Rowley seconded the motion. The motion was approved by thirteen Representatives, with Alta Mesa absent. COMMITTEE MEMBER COMMENTS Mark Pollacci (Deer Flats) thanked all the staff that assisted in coordinating the meeting, and thanked the Committee for approving the Deer Flats project. Hans Jannasch (Monterey Vista) said it was a great round of voting and thanked staff. He also thanked the public for their participation and said that NIP is a great chance for people to be involved and to develop their community. He said those who are vested in their projects and participate in the process benefit the most. He encouraged the public to participate next year. Harry Mucha (Villa Del Monte) said he repeats everything that has been said, that it is abundantly clear that this is a unique and special process, and educational for the audience and the viewers at home. He said he is proud to participate in the NIP, and appreciated the leadership provided by Mr. Reeves and the help from staff. April Harrison (Old Town) said ditto, that she and the Committee would miss Tom, and that she appreciates the public input because that is what NIP is all about. Sharon Dwight (New Monterey) echoed the thanks expressed so far. She said it was a struggle this year but everyone worked very hard to provide final project scopes and estimates. She said she appreciated the good list of projects and that it is an outstanding Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 11 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 process. She thanked Mr. Ruccello for the video regarding the traffic situation at Bay View Academy, and advised that she spoke to Hans Uslar who forwarded the concerns to the Police Chief to address the traffic control situation now, and not wait until a project was approved or built, as that could take several years. Olivia Morgan (Aguajito Oaks) said she feels like it is Christmas after Santa Claus has arrived. She thanked staff and wished Mr. Reeves a happy retirement. Dennis Duke (Skyline Forest) echoed the sentiments expressed but also thanked the Committee members for working cooperatively together so often this session, with the successful result of selecting good projects for the City. Mike Brassfield (Casanova Oak Knoll) said ditto the thanks to staff and the public. He said NIP is like a government class in grass roots where people talk about the problems and what they can do to help. He said as government grows, people forget that lesson, but one of the strong things about NIP is that it is an illustration of how our government is supposed to work. He thanked Mr. Ruccello for bringing up the need to share the duties and have the NIP alternates participate in the program and project selection. Mary Conway (Skyline Ridge) said she is very happy with the results and gave thanks for all the hard work. Merrily Alley (Del Monte Grove-Laguna Grande) thanked Mr. Reeves for all his years of work and said he helped to make the Committee what it is. Jayme Fields (Del Monte Beach) thanked Mr. Reeves for his leadership and all the staff for their hard work. She thanked the Committee members for their work, and said she appreciates the process, working with them, and their support. She reminded the members to review the project descriptions carefully to insure that what is approved meets the intent of the project scopes. Max Green (Oak Grove) echoed thanks to the staff and the public for showing up. He said he continues to learn more lessons on how to do the job better. Tom Rowley (Fisherman Flats) repeated what he said at the last meeting that the motto of NIP is the quote from Hannibal ‘either find a way or make one’. Mr. Reeves spoke about his retirement, said that it is difficult to say good-by, and that as his life goes on a different path he hopes it will cross with the NIP members again. NEXT MEETING Mr. Reeves advised a special meeting would be called as needed. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 12 Neighborhood Improvement Program Committee Minutes Thursday, April 24, 2014 ADJOURNMENT Mr. Reeves adjourned the meeting at 11:43 p.m. Respectfully Submitted, Approved, Kim Allen Tom Reeves Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 24, 2014 13