Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Thursday, January 28, 2016 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Representatives & Aguajito Oaks Chuck Foss, Alt. Alternates Present: Alta Mesa Rick Heuer, Rep., David Stocker, Alt. Casanova-Oak Knolls Kimberly Svetich-Will, Alt. Del Monte Beach Jayme Fields, Rep. Del Monte Grove-Laguna Grande Merrily Alley, rep. Kathleen Baker, Alt. Fisherman Flats Tom Rowley, Alt. Monterey Vista Pat Venza, Rep. Jean Rasch, Alt., Jerry Azevedo, Alt., Hans Jannasch, Alt. New Monterey Sharon Dwight, Rep. Oak Grove Luz Adam, Alt. Old Town April Harrison, Rep., Susan Rickertson, Alt. Skyline Forest Dennis Duke, Rep. Skyline Ridge Julie Engell, Rep. Villa Del Monte Katrina Hintz Rep., Carole Pavlo, Alt., Harry Mucha, Alt. Staff Members Present: Jeff Krebs, Sara Myers, Steve Wittry, Louie Marcuzzo CALL TO ORDER NIP Staff Coordinator Jeff Krebs called the meeting to order at 7:01. ROLL CALL Thirteen neighborhoods were represented with Deer Flats unrepresented. 1. Installation of 2016 Neighborhood Improvement Program Committee Sara Myers performed the swearing in of the twenty-one (21) Neighborhood Improvement Program Committee representatives and alternates who were present. Thirteen neighborhoods were represented with Deer Flats unrepresented. APPROVAL OF MINUTES 2. October 29, 2015 Sharon Dwight made a motion to approve the minutes as amended. Tom Rowley seconded the motion. The motion was approved by the thirteen representatives present. PUBLIC COMMENTS Mr. Krebs opened Public Comments for items not on the agenda. Seeing no comments, Mr. Krebs closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS  Neighborhood Improvement Program Committee Minutes Thursday, January 28, 2016 3. Welcome New NIP Committee Members Alta Mesa Alternate David Stocker, Monterey Vista Alternate Jerry Azevedo, New Monterey Alternate Kim Scheiber, Skyline Ridge Presentative Julie Engell, Villa Del Monte Alternate Carol Pavlo, and Villa Del Monte Alternate Harry Mucha. 4. Orientation of Neighborhood Improvement Program a Parking Permits Mr. Krebs advised to contact Ms. Myers to request a parking permit. b Policies and Procedures Manual Update Mr. Krebs said the Policies and Procedures Manual is very close to being updated and has gone through a couple of versions. The revisions will come back to the full committee before being put back on the City Council agenda. This will probably be done during first meeting in February. Ms. Dwight commented that the subcommittee met with the City Attorney and Mayor for clarification of legal issues. The subcommittee will probably meet one more time and then come back to full committee. c NIP Project Submittal Deadline February 12, 2016 Mr. Krebs stated that he’s received about 15 project nominations so far. He emphasized the importance of submitting projects before the deadline. He advised that the City Council agenda item to provide guidance was pushed to the February 2nd meeting. d Neighborhood Area Plans Mr. Krebs advised that there are neighborhood area plans and traffic calming plans on Monterey.org. If we get requests from these neighborhoods, staff will check for conformity with these plans. 5. Conflict of Interest Rules Mr. Krebs stated that Form 700s must be on file for each representative and alternate. The 500 foot rule will be assessed once we get into projects. If there’s a question, it will go to the City Attorney. NIP INFORMATIONAL REPORTS 6. NIP Spokesperson Reports Rick Heuer stated that he had nothing to report. Ms. Dwight advised that she went to the Parks and Recreation Commission and talked to them about the lighted basketball court. They’ve asked that Mr. Krebs pursue the location on Foam at the Coast Guard Station. PUBLIC APPEARANCE Neighborhood Improvement Program Committee Meeting Minutes Thursday, January 28, 2016 2  Neighborhood Improvement Program Committee Minutes Thursday, January 28, 2016 7. Discussion of Neighborhood Improvement Program a Approve NIP Deadlines and Meeting Schedule Mr. Krebs asked for comments on the proposed schedule. Mr. Heuer suggested beginning public comment after the van tour at 6:30 instead of 7:00 to allow for more time to review projects. Mr. Jannasch suggested the van tour begin at 2:00 to allow for public comment to begin at 6:30. Sharon Dwight made a motion to accept the NIP Deadlines and Meeting Schedule as amended. Rick Heuer seconded the motion. The motion was approved by the thirteen representatives present. b Review of NIP Process Mr. Krebs provided a brief description of the NIP process and described the involvement of City departments and other commissions to provide guidance and input for the projects. Ms. Dwight further described the NIP process from the importance of the van tour to voting night. She emphasized the significance of being an advocate for the projects and having neighborhood support behind the projects. c Projects Submitted for FY 2016-17 Program and Status of Project Nominations Mr. Krebs advised that Ms. Myers has copies of projects received to date. 8. Elect NIP Spokesperson and Alternate for 2016 Mr. Krebs opened discussion regarding the NIP spokesperson and alternates. Mr. Heuer advised that the spokesperson is responsible for all city meetings with NIP on the agenda, not just those on the NIP schedule. Mr. Heuer suggested he remain as spokesperson and Ms. Dwight and Mr. Ruccello remain alternates unless anyone has a desire for a position. Tom Rowley made a motion to nominate and approve Rick Heuer as Spokesperson to City Council, with Richard Ruccello and Sharon Dwight as Alternate Spokespersons. The motion was seconded by Dennis Duke. Ms. Hintze asked if NIP Alternates could serve as Alternate Spokespersons and Mr. Rowley confirmed that they can. Ms. Venza requested to be a third alternate. Mr. Rowley made a motion to nominate and approve Rick Heuer as Spokesperson to City Council, with Richard Ruccello, Sharon Dwight, and Patricia Venza as Alternate Spokespersons. Dennis Duke seconded the motion. The motion was approved by the thirteen representatives present. Neighborhood Improvement Program Committee Meeting Minutes Thursday, January 28, 2016 3  Neighborhood Improvement Program Committee Minutes Thursday, January 28, 2016 9. Appoint NIP Policies and Procedures Manual Subcommittee for 2016 Mr. Krebs advised that the 2015 subcommittee consisted of Sharon Dwight, Merrily Alley, and April Harrison. Ms. Dwight stated she would like to continue on the subcommittee for 2016. Rick Heuer made a motion to appoint Sharon Dwight, Merrily Alley, and April Harrison as the NIP Policies and Procedures Manual Subcommittee. Sharon Dwight seconded the motion. The motion was approved by the thirteen representatives present. 10. NIP Ending Balance and Contingencies Report Mr. Krebs provided an update of the current NIP Ending Balance and Contingency Account. He stated that due to good bid amounts and Measure P funds, he has been able to save money on projects. He has a list of projects totaling about $315,000 to close out. Mr. Krebs described the 11 month warranty period and discussed the idea skipping the warranty period to close out projects after 30 days from completion instead of 11 months. Rick Heuer made a motion to close out projects after the 30 day lien period. Dennis Duke seconded. The motion was approved by the thirteen representatives present. Ms. Dwight asked if the ending balance would be enough to fund the cut-off project. Mr. Krebs presented the cut-off project and confirmed the ending balance is enough to cover the project. Sharon Dwight made a motion to authorize $147,000 in funding for the Cannery Row Worker Shacks, Restore and Repair Project from the NIP Ending Balance. Rick Heuer Seconded. The motion was approved by the thirteen representatives present. 11. Recommend City Council Deappropriate NIP Projects - None Not proposing any to be deappropriated at this time. 12. Program Status Update Mr. Krebs provided an update with changes since the October 29, 2015 NIP meeting. Since then, 22 projects are in construction with another 10 projects getting close to construction. He has also obtained multiple grants to add funding to projects. Mr. Krebs hopes to have a better progress report by the next NIP meeting. Ms. Alley requested a print out or location on the website with status of the projects. Mr. Krebs advised that the Master Project List will have updates and he has been meeting with the City Engineer to discuss project status on a weekly basis. Steve Wittry, City Engineer, stated that we are working towards having more transparency with web-based information. COMMITTEE MEMBER COMMENTS Katrina Hintze – No comment. Neighborhood Improvement Program Committee Meeting Minutes Thursday, January 28, 2016 4 Neighborhood Improvement Program Committee Minutes Thursday, January 28, 2016 Kim Svetich-Will – No comment. Pat Venza – She stated she liked last list of project statuses. She asked that they get an update of this list shortly. Mr. Krebs responded yes. Ms. Dwight asked if it is the list that Jocelyn had maintained before and whether someone has taken over for her. Mr. Krebs stated that Jocelyn’s replacement is maintaining the document. Sharon Dwight – She stated that the Parks and Recreation wants to have another joint meeting. Thank you to Jeff and Sara. She said she is looking at seven projects out there today and you’ve been doing it. It is wonderful to see progress being made. Contractors are polite and helpful and the public is giving positive feedback. Dennis Duke – He stated that the last time we met, he had just had surgery, his father was in the hospital, and he had just come from his neighbor’s funeral. His father was a 5- time elected councilman and had served 18 years. Volunteerism is an important part of democracy. Some NIP members have been here for 30 years. Democracy works when the citizens work in it. Merrily Alley – No comment. Julie Engell – No comment. Chuck Foss – No comment. Rick Heuer – He stated that he and Mike Brassfield are on the Measure P Committee and are available for any questions. Tom Rowley – He said thank you to staff for having a neighborhood map available at the meeting. He pointed out the two unrepresented neighborhoods: Glenwood and Downtown. He asked if there was anything we could do to get these neighborhoods organized. He stated it was nice to have Steve Wittry here representing Measure P and seeing how Measure P affects NIP projects. He also asked if there are any outstanding City buildings that we can put solar panels on. April Harrison – She said thanks to Jeff and Sara. She advised that she recently joined the Wayfinding Steering Committee to help visitors find their way around the city and is looking forward to sharing updates with the NIP Committee. Luz Adam – She stated she came back to NIP a year ago for one project and is staying to continue on with the same project. Jayme Fields – She said congratulations on having this organization. It is awesome to see an idea implemented. On the other hand, people who have non-Measure P projects are excited for other projects to move forward. Ms. Dwight responded to the question of unrepresented neighborhoods from Mr. Rowley. She said we know about Glenwood and Downtown not having neighborhood associations, but there are also residential properties, like Montsalas, that are not included in any neighborhood. She stated they have been kicking around the idea of having these areas included into existing neighborhoods. She suggested NIP Representatives speak with their neighborhood associations to see if they would be interested in absorbing unrepresented areas. Mr. Heuer stated that certain areas, like Neighborhood Improvement Program Committee Meeting Minutes Thursday, January 28, 2016 5  Neighborhood Improvement Program Committee Minutes Thursday, January 28, 2016 Montsalas, have no possibility of submitting projects because they are 100% private property. Ms. Alley suggested that because there are a lot of issues that will come up because of this, it should be addressed later with the Policies and Procedures Manual update. The topic should not be placed on the agenda yet. Harry Mucha presented the Villa Del Monte Revitalization Plan and suggested it be used as a template for the entire city. Ms. Hintze added that neighborhood involvement is important. With this project, the City’s consultant took charge and the person who submitted the original project was excluded from any input. Mr. Rowley asked for a fact sheet on the status of the Parks and Recreation Master Plan. Ms. Dwight stated that the Parks and Recreation Commission would like another joint meeting before going forward. Their plan is to go back to the City Council and then come back to NIP. NEXT MEETING 13. February 24, 2016 - 7:00 p.m. - Council Chamber ADJOURNMENT Mr. Krebs adjourned the meeting at 8:51 p.m. Respectfully Submitted, Approved, Sara Myers Jeff Krebs, P.E. Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, January 28, 2016 6