Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Thursday, March 31, 2016 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Aguajito Oaks Olivia Morgan, Rep. Representatives Alta Mesa Rick Heuer, Rep. & Alternates Casanova-Oak Knolls Richard Ruccello, Rep., Mike Brassfield, Alt. Present: Deer Flats Dave Overton, Rep. Del Monte Grove-Laguna Grande Merrily Alley, Rep., Kathleen Baker, Alt. Fisherman Flats Henry Smith, Rep., Tom Rowley, Alt. Monterey Vista Pat Venza, Rep., Hans Jannasch, Alt. New Monterey Sharon Dwight, Rep., Carole Hayter, Alt. Oak Grove Luz Adam, Rep. Old Town April Harrison, Rep., Sue Ricketson, Alt. Skyline Ridge Julie Engell, Rep. Villa Del Monte Harry Mucha, Alt. Staff Members Jeff Krebs, Sara Myers, Louie Marcuzzo, Inga Waite Present: CALL TO ORDER NIP Staff Coordinator Jeff Krebs called the meeting to order at 7:01 p.m. ROLL CALL Eleven neighborhoods were represented with Del Monte Beach and Skyline Forest unrepresented. APPROVAL OF MINUTES 1. February 24, 2016 Sharon Dwight made a motion to approve the minutes as submitted. Merrily Alley seconded the motion. The motion was carried by the eleven representatives present. PUBLIC COMMENTS Mr. Krebs opened Public Comments for items not on the agenda. Francine Stewart, former principal at Monte Vista School, spoke to thank the committee for the new playground at the school. She provided the committee with letters of thanks from the students. Tom Rowley, Fisherman Flats Alternate, stated that while reviewing the projects, he noticed that many should be receiving regional park district support. Seeing no further comments, Mr. Krebs closed Public Comments. INFORMATIONAL REPORTS & STAFF COMMENTS  Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 2. Purpose of Meeting Mr. Krebs described the purpose of the meeting. He stated that since the February 24, 2016 meeting, staff has been working on estimates and scopes of the projects. This evening will review the projects from Aguajito Oaks through New Monterey. 3. Van Tour Projects Due to Jeff Krebs, Engineering Office Mr. Krebs stated that we will need to rent a van for the van tour this year. He asked for van tour projects to be identified as we review the projects this evening. 4. City Council Presentation of All FY 2015/16 Proposed Projects Scheduled for April 19, 2016. Mr. Krebs informed the committee that the City Council Meeting of April 5, 2016 has been cancelled. Therefore, the City Council will review the list of NIP projects at their April 19, 2016 meeting. NIP INFORMATIONAL REPORTS 5. NIP Spokesperson Reports Mr. Heuer advised that he went to the Parks and Recreation Commission meeting for their review of the parks-related NIP projects. He stated that all projects were in conformance with their Master Plan except the dog park in Don Dahvee Park. They advised that there is a deed restriction and therefore a dog park cannot be built at that location. Ms. Venza stated that she submitted that project and the scope can be changed. Mr. Heuer also advised that the Parks and Recreation Commission is looking to agendize a meeting to review all of the submitted projects, not just the parks-related projects to give their input, not just to check with conformance with their master plan. Mr. Heuer also advised that the Planning Commission found all submitted projects to be in compliance. PUBLIC APPEARANCE 6. Recommend City Council Approve Supplemental Funding for Outdoor Basketball Courts with Lights Project Mr. Krebs presented the status of the Outdoor Basketball Court project. He stated that the original budget was $105,000 because the estimate was done for a different location. With the approved location at Shoreline Park, the cost of the project is now $248,800 so there is a deficit of $166,052. Mr. Ruccello described the process of choosing this location. The stated that the project is now going to the Coastal Commission and we have a good project here. Henry Smith made a motion to approve the funding transfer of $166,052 from contingency. Sharon Dwight seconded the motion. Ms. Alley asked why Mr. Krebs is asking for a second contingency. Mr. Krebs responded Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 2  Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 that it is in case something happens during construction. Ms. Dwight suggested using the first contingency now and only authorizing an additional $11,000 for the construction contingency. Ms. Harrison stated that this estimate is now more than double the original estimate. She asked if the committee wants to set a precedent that projects can evolve like this. Mr. Krebs opened public comment. Mr. Rowley asked if the one basketball court could be widened slightly so that there could be two half-court games at the same time. Mr. Krebs stated that the space is maximized and cannot be widened. Mr. Rowley also suggested asking the park district for additional funding. Mr. Brassfield expressed concern with the cost. He disagreed with spending twice as much money for half of what was expected. Seeing no other comments, Mr. Krebs closed public comment. Ms. Alley asked about the basketball court project near Montecito. Mr. Krebs stated that that project is still going forward, but it is a separate project. Mr. Ruccello commented that this Shoreline Park location is the only city approved location that can be open past 10:00 p.m. Henry Smith made a motion to approve the funding transfer of $166,052 from contingency. Ms. Dwight asked if Mr. Smith would amend his motion to approve $155,052 instead of $166,052. Mr. Smith stated he will stay with his original motion. Rick Heuer seconded the motion. Mr. Heuer stated that the discussion is over contingency funding. If the money is not spent, it will come back. The motion was approved by seven of the representatives present, with Merrily Alley of Del Monte Grove-Laguna Grande, April Harrison of Old Town, Olivia Morgan of Aguajito Oaks, and Sharon Dwight of New Monterey opposed. 7. Recommend City Council Approve Supplemental Funding Taylor, Hoffman, Archer Walkway Repair Project Mr. Krebs stated that an additional $80,581 is required to complete the project as designed. He explained that the cost of the additional work is high because of the driveways that need to be reconfigured. If the driveways are not done, the additional funding required is only $22,100. Ms. Dwight stated that the neighborhood has not anticipated the need to replace the DG walk and the request for $22,100 is what they had envisioned. Mr. Krebs opened public comment. Seeing none, Mr. Krebs closed public comment. Mr. Heuer thanked Ms. Dwight for the clarification. Rick Heuer made a motion to approve the funding transfer of $22,100 from contingency. Merrily Alley seconded the motion. The motion was approved by the eleven neighborhoods represented. 8. Discuss Proposed Policies and Procedures Manual Revisions from Policies and Procedures Subcommittee Mr. Krebs provided a history of the proposed changes from the Policies and Procedures Subcommittee. He stated that the City Attorney has challenges to removing the Downtown and Glenwood neighborhoods. He stated that we are discussing this now because we have been working on it since 2012. Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 3  Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 Ms. Dwight began to present the proposed changes. Rick Heuer made a motion to table the discussion until a special meeting after voting night. Henry Smith seconded the motion. The motion was approved by the eleven neighborhoods present. 9. Project Review: Aguajito Oaks - New Monterey Mr. Krebs stated that he does not have videos available tonight, but they will be uploaded soon. He asked that the committee advise of any projects they would like to view during the van tour. AM-2 Mr. Heuer stated this project is self-evident. Once that area dries Greenbelt out, there will be a fire hazard. This is a never-ending project. Mr. Maintenance Marcuzzo confirmed there is no funding left from last year’s project. AM-3 Mr. Krebs stated that the original request was for large boulders and Controlling it has been changed to a split rail fence. Mr. Heuer stated this area Parking on Iris has become the evening hangout area for all types of people. It is Canyon difficult to police because it is hidden off of Iris Canyon. Greenbelt Ms. Dwight asked how large the area is. Ms. Heuer suggested adding this to the van tour and maybe adjust estimate if it is a shorter fence. AM-4 Mr. Heuer stated he needs to walk this area with Mr. Marcuzzo. Mr. Restoring Krebs stated his estimate is higher than needed if the area is Ground-Cover smaller. in Lagunita Mirada Park COK-1 Mr. Krebs stated this is a study to alter the neighborhood traffic plan. Stuart Ave. Mr. Ruccello advised that this will not need a van trip. He suggested Street Closure that $30,000 is too high for just an introductory traffic study and Study confirmed that the project does not involve any construction. Mr. Ruccello added that the project has unanimous support from the neighbors on the street. COK-2 Mr. Ruccello stated that the first priority would go to where there is Reforestation already irrigation. The rest will be prioritized by Mr. Marcuzzo. Mr. Marcuzzo advised that the amount of trees purchased will depend on size. COK-3 Mr. Krebs stated that part of the problem is that ADA improvements Casanova Oak will be required if enough money has been spent at this park. Knoll Park Parent Sitting Mr. Ruccello clarified the scope of the project as a planter near the Area and door where parents stand waiting for their children. Benches COK-4 Mr. Ruccello added that we put money towards the grant last year. Traffic Signal This is about synchronizing and modernizing the lights. Adaptive System Along Ms. Alley asked if the grant already funded this. Mr. Ruccello North Fremont responded that the grant is for part of the work on North Fremont, not this specific project. DF-1 Mr. Overton stated there is an elevation issue and asked if this is Elk Run & Deer part of the project. Mr. Krebs responded that to get this to work and Forest Drive get the water to flow, it has been cut down. Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 4 Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 Traffic Mirrors Ms. Dwight asked to change the title to “Bulbouts” instead of “Traffic Mirrors.” Mr. Overton stated he will go back to the community for approval. DF-2 Mr. Overton asked if this can be done in stages to reduce the cost. Mule Deer Way Mr. Krebs stated he can itemize the costs and present both options Drainage for voting. Ms. Dwight stated that Rich Deal will not approve the 5 & Surface mph sign so it should be removed. Repair DMG-1 Ms. Alley asked if this would take care of the issue with the children Hannon Storm playing in the street. Mr. Krebs stated that he will be eliminating the Drain ditch that is being used as a skateboard ramp. DMG-2 Ms. Alley stated the request is for an upright sign on the traffic circle Lily Palmer similar to the signs that are on the entryways to the neighborhood. Traffic Calmer Ms. Dwight asked to change the name to indicate the intersection of Virgin and Grant. DMG-3 Mr. Krebs stated that the cost is so high because of new stormwater Phase 2 of the requirements. Ms. Alley explained that this is phase 2 of the project. English Ave The first phase was to get the project out there. Ms. Alley requested 200-300 Block this project be added to the van tour. Ms. Dwight asked that the Sidewalk, Curb, name be changed to start with the place name and move “Phase 2” and Gutter to the end. Project DMG-4 Ms. Alley stated that her understanding of this project was that it Traffic Study was specific for Casanova. Mr. Krebs confirmed it is for all of Del Monte Grove. It is regarding In N Out and cut-through traffic. Mr. Ruccello asked if this is to update their traffic plan or if this is something different. Ms. Dwight stated this only mentions four streets; it is not the whole neighborhood. What is the difference between doing it neighborhood wide and doing four streets? Mr. Ruccello stated those four streets already have updated traffic calming devices. Mr. Ruccello stated this sounds like it wants to be an update to the traffic plan, but it is just a study. A study in limbo when you already have a plan makes no sense. Mr. Krebs advised that this project has a lot of support so we will need to talk to the applicant. Ms. Dwight asked to rename the project “DMG Traffic Study.” DT-1 Mr. Krebs explained that this is phase one of many phases. Ms. Hartnell Gulch Dwight advised that she attended the meeting where this was Stream discussed with the consultants and any amount of money would be Restoration appreciated. Mr. Krebs stated this would remove 4 parking spaces on Hartnell. Ms. Venza asked if this was the estimate for Phase 1 or the entire project. Mr. Krebs said yes, but it can be for less. Mr. Krebs stated they need to be at the voting night meeting to cut down the scope of the project if not approved in the first few rounds. DT-2 Mr. Krebs stated he does not have an estimate for this project yet. Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 5 Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 Jack's Park Mr. Marcuzzo advised that there is a second project nominated for Irrigation phase one of artificial turf on the infield. This might not be as productive if that project goes forward. Mr. Heuer confirmed this is water that could be used elsewhere. If this isn’t used, it will flow to the ocean. FF-1 Mr. Smith asked that this project be added to the van tour. He asked Fishermans Mr. Marcuzzo if there are remaining funds. Mr. Marcuzzo confirmed Flats the money will be gone in April. Greenbelt Fire Fuel Reduction Ms. Dwight stated she knows there is some privately owned greenbelt. Mr. Krebs confirmed we will only be doing the city portion. FF-2 Mr. Krebs stated this is the only segment that does not have S/W Infill and sidewalk. Ms. Dwight asked to include the address in the title. Ms. Curb Repairs Venza asked to add to the van tour. FF-3 Mr. Smith stated he asked the applicant if they would be willing to Street Light on place the street light on a different pole and they said no. It will shine Via right into the bedroom of the new owners. Mr. Smith stated he Marettimo understood that the $6,000 estimate includes an additional pole. Mr. Krebs stated he will check with the consultant. Ms. Dwight stated projects like this have been referred to City staff in the past. Mr. Krebs responded that City standards for street lights are for every intersection, one mid-block, and at the end of every cul-de-sac. Ms. Dwight asked if there was a mid-block light. Mr. Krebs stated he’ll take a look. FF-4 Mr. Marcuzzo stated the play equipment is 10-12 years old. Mr. Phase 1 -- Krebs advised that the estimate is to change out the play equipment Fisherman's and there is $87,000 in potential ADA requirements. Ms. Dwight Flats Park asked if we are talking about a new park design. Mr. Krebs stated it is not a new design. It is just replacing and adding to deteriorating landscaping. Mr. Smith requested this project be on the van tour. Ms. Dwight asked for further documentation from Mr. Marcuzo regarding the status of the play equipment. GW-1 Mr. Krebs stated this is similar to the project submitted last year with Pedestrian some changes. Mr. Heuer pointed out the crosswalk in the plans. Safety and Mr. Krebs stated it is there now, but it will probably be removed. ADA Improvements MV-1 Mr. Krebs stated there are $181,000 in ADA upgrades that may be Pickleball required for the park. Striping on Via Paraiso Tennis Courts MV-2 Mr. Krebs stated he might be able to get the estimate a little lower. Pacific Street Ms. Dwight asked to include price to tint it. She asked to see this Sidewalk project on the van tour. Repair Phase II MV-4 Mr. Krebs stated this project is expensive because it includes the Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 6 Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 Pacific curb and gutter. Ms. Venza advised that this is property that belongs Street/Monterey to MPUSD. They are willing to help with the drainage coming down High Sidewalk which is causing all of the dirt on the sidewalk, but they don’t have Replacement any money to put into the sidewalk. MV-5 Mr. Krebs explained the two options for improvements. Mr. Heuer Safety asked if this could be broken down into pieces with this cost. Ms. Improvements Venza confirmed it will be broken in three pieces and prioritized. Via Paraiso/Via Gayuba MV-6 Ms. Dwight stated she asked Rich Deal about traffic calming. He RRFB advised that this is all pedestrian safety and Safe Routes to School. Installation at Via Gayuba Mid- Block Crosswalk MV-7 Mr. Marcuzzo confirmed this is a new area. Mr. Heuer asked if there Cuesta Vista was a trail and Mr. Krebs responded that there is not. Dr./Toyon Dr. Greenbelt Ms. Dwight asked to use the same greenbelt title: greenbelt fire and Cleanup fuel reduction. MV-8 Mr. Brassfield asked why all the greenbelt maintenance projects are Via Ventura/Via the same price. Mr. Marcuzzo stated they go until they’re out of Descanso funding and $25,000 is a great place to start. Greenbelt Cleanup MV-9 Mr. Krebs described that this is the top of the street drainage. Ms. Soledad Venza asked if we could lower the estimate if we removed the Drainage driveway. Mr. Krebs responded that this estimate does not include Improvement the driveway. Ms. Dwight asked for this to be included in the van tour. MV-10 Ms. Venza commented that this project has been submitted before Pacific Street and the forester has stated that this will not help. Safety-Cut Slopes Ms. Dwight asked if this should be on the van tour to see the Stabilization erosion. Ms. Venza confirmed there is no change and suggested not adding it to the van tour. Mr. Krebs advised that if MV-2 is funded, this project will only be $60,000. NM-3 Mr. Krebs stated this estimate is so high because of the stormwater Newton 500 requirements. Ms. Dwight asked why all four corners had to be Sidewalk done. Mr. Krebs said that as soon as he does one, he has to do all Widening four. Ms. Dwight stated that they have already funded the four ramps. There is a policy that we only have to do the area that we’re working on. NM-5 Mr. Krebs described that this is just the installation of bike racks that Bicycle Racks have already been purchased by TAMC. Ms. Dwight spoke with Rich Deal. He stated NIP funded 5 bicycle Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 7 Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 racks for downtown and they’ve only placed two. He’s going to talk to Fernanda Roveri to do Bonifacio Plaza. Therefore this project will only involve New Monterey. As for Lighthouse, there is one location that shows they want to take out a parking space at Lighthouse and Hoffman. Ms. Dwight advised that they will not support the project unless a different bike rack is used and the parking space remains. NM-6 Mr. Heuer asked who owns the bridge. Mr. Krebs confirmed the city Aeneas Bridge owns the bridge. Ms. Alley asked if anyone uses the bridge. Mr. Restoration Krebs stated it is blocked off and is historic. NM-7 Mr. Krebs described that this project is similar to the project on North Del Monte Fremont. Ms. Dwight stated they are going to look at Adaptive Washington/Del Monte because that intersection is the cause of the Signal System backup. This is a high priority for New Monterey. NM-8 Ms. Dwight explained that NIP paid for the design of this before. Scholze Park There will be some seating that looks towards Lighthouse and some Wall Phase II stairs next to that. The ends will be ADA accessible. The parking lot ADA has been separated into another project, so this estimate is much lower than last year’s submission. NM-9 Mr. Krebs explained that the lights will be upgraded and the estimate Hilltop Park will probably be a little lower. Center Lights on North Side of Building NM-10 Ms. Dwight mentioned CW-25 and asked if this project is included in Archer Park the parks for CW-25. Mr. Krebs stated he is still working on itemizing Security the parks for CW-25. Lights NM-11 Ms. Dwight explained that there has been erosion in the drainline. Devisadero 700 Mr. Heuer asked which side of the street is east and Ms. Dwight Drainage (East confirmed it is the bay side. Side Only) NM-12 Ms. Dwight explained that the other side of the street was done 10- Lobos 700 15 years ago. Drainage (East Side Only) NM-13 Mr. Brassfield asked if the elderly visitors of Scholze Park would use Scholze Park this. Ms. Dwight stated that this area is unused and there were Exercise requests for exercise stations there. Ms. Venza stated it would be a Stations (3) good idea to gear the exercise equipment for seniors. NM-14 Mr. Krebs showed that there is currently no sidewalk. Ms. Dwight Irving D G Walk stated they are not trying to replace and rebuild. They just want to Repair repair the damage. NM-15 Mr. Krebs asked Ms. Dwight for an estimate. Ms. Dwight responded New Monterey that they are looking at their base allocation to see how much they Street will have left over after funding other projects and it will probably be Name Signs between $3-7,000. Phase II NM-16 Ms. Dwight stated that the art piece has deteriorated to the point that Fish Hopper it is hard to see what the original artwork was. Repair and Signage Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 8 Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 NM-17 Ms. Dwight stated the handrail can be removed from the scope Hilltop Park because the existing handrail is strong enough. Retaining and Handrail (Jessie Side) NM-18 Mr. Rowley asked how much the regional park district has Rec Trail contributed. Mr. Krebs stated he just received $20,000 for Dennis Replace Timber the Menace walkways. Steps NM-19 Mr. Heuer asked that if we funded this, would it take care of the ADA Scholze Park requirements for NM-13. Ms. Dwight stated she looked at the report Parking Lot for all of the ADA facilities. Since this is for seniors and the access ADA Upgrade from the parking lot was identified as being substandard, this is an important location to make ADA accessible from the parking lot. NM-20 Ms. Dwight stated she walked the project with Parks Commissioner Hilltop Park Lacy Spangler and they would like discussions with the community Center Phase for use ideas. Ms. Dwight asked to change the title to “Hilltop Park 1 Plan Center Plan Phase I.” Mr. Rowley asked if the project is converting the whole center into exclusively an art center. Ms. Dwight stated there are multiple rooms that will be changed, but some will stay. Mr. Heuer pointed out that the way the project is worded, the entire center will become an arts center. Ms. Adam asked if the programs at the center are connected to any schools or if there are other sources of funding. Ms. Dwight these programs are all funded by the City and receive no federal or state funding. NM-21 Mr. Krebs confirmed it is the same project that has been submitted Laine 300 Block for the last few years and advised that it is on the Measure P list, so Street Widening some of the grinding and overlay will be paid by Measure P. Ms. Dwight pointed out there are 8 handicapped ramps, is Measure P going to help with that? Mr. Krebs stated he will check. Ms. Dwight stated there is neighborhood support. Mr. Ruccello left the meeting at 8:25 and was replaced on the dais by Mike Brassfield. COMMITTEE MEMBER COMMENTS Hans Jannasch stated that Tom DiMaggio wanted to ask for an update on the Oak Grove tot lot appraisal as this has been outstanding for over a year now. Mr. Krebs advised that the appraisal is now moving forward. Luz Adam asked about the solar speed signs on Sloat. She stated that the solar speed signs are dead and asked how they can be replaced or repaired. Mr. Krebs stated that staff is trying to get a maintenance contract in place. It will hopefully be done by July 1st. Ms. Dwight stated that Rich Deal said they are going to use a different company because they have had too many problems. Ms. Adam also stated that they are still hoping to continue with the plan for their tot lot. Tom Rowley discussed DT-1 and stated that eliminating four parking spaces on Hartnell Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 9  Neighborhood Improvement Program Committee Minutes Thursday, March 31, 2016 is a horrible idea. Otherwise, keep on trucking! Merrily Alley had no comment. Julie Engell had no comment. Rick Heuer agreed that eliminating parking spaces on Hartnell is nuts and stated he will never support a project that does that. Mike Brassfield thanked everyone for staying after 11:00. Pat Venza had no comment. Dave Overton had no comment. Sharon Dwight thanked everyone for the work happening in the neighborhoods. It’s quick and they’re doing a good job. She said there is a lot of gratitude out there. Olivia Morgan said it is bed time. April Harrison had no comment. NEXT MEETING 10. April 7, 2016 - 7:00 p.m. - Council Chamber. ADJOURNMENT Mr. Krebs adjourned the meeting at 11:13 p.m. Respectfully Submitted, Approved, Sara Myers Jeff Krebs, P. E. Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, March 31, 2016 10