Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Thursday, April 27, 2017 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Representatives & Aguajito Oaks Olivia Morgan, Rep. Alternates Present: Alta Mesa Rick Heuer, Rep. Casanova-Oak Knolls Richard Ruccello, Rep. Deer Flats Dave Overton, Rep. Del Monte Beach Jayme Fields, Rep. Del Monte Grove-Laguna Grande Merrily Alley, Rep. Fisherman Flats Tom Rowley, Rep. Glenwood Circle Lee Whitney, Rep Monterey Vista Pat Venza, Rep. New Monterey Sharon Dwight, Rep. Oak Grove Luz Adams, Alt. Old Town April Harrison, Rep. Skyline Forest Dennis Duke, Rep. Villa Del Monte Harry Mucha, Rep. Staff Members Present: Jeff Krebs, Sara Myers, Louie Marcuzzo, Laurie Williamson, Lori Williamson, Rose Dickson, Scott Connolly, Justin George, Steve Wittry, Steve Morton, Inga Waite, Robert Harary, Claire Rygg, Kim Bui-Burton, Inga Waite, David Hober, CALL TO ORDER NIP Staff Coordinator Jeff Krebs called the meeting to order at 7:02 p.m. ROLL CALL All fourteen neighborhoods were represented. APPROVAL OF MINUTES No minutes were available for approval. PUBLIC COMMENTS Mr. Krebs opened public comments for items not on the agenda. Tom Reeves thanked the committee for their work. He pointed out that this is a record high for the amount of money coming into NIP. Mayor Clyde Roberson thanked all of the representatives for their work and commented that it is interesting to see how many citywide projects there are because the entire city feels like a neighborhood. Our trails, library, police departments, etc. Those are our neighborhoods, too. Seeing no further comments, Mr. Krebs closed public comments. INFORMATIONAL REPORTS & STAFF COMMENTS  Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 1. Verify NIP Committee Participants Have Attended or Viewed All Four NIP Project Review Meetings Mr. Krebs confirmed that all voting NIP representatives have attended or viewed all four meetings. 2. Explain the Voting Process Mr. Krebs described the voting process. He explained that the evening will consist of public comment, then come back to the dais for discussion, and then voting. 3. NIP Financial Report Mr. Krebs explained that he has met with the finance subcommittee. Mr. Duke stated the finance subcommittee suggests adding another $450,000 to contingency, just like last year, based on a review of what they anticipate to be built in the next year. NIP INFORMATIONAL REPORTS 4. NIP Spokesperson Reports Ms. Dwight presented the memo she prepared regarding the Parks and Recreation meeting on 4/20/17. Ms. Venza asked if they discussed the heron in El Estero. Ms. Dwight said no. Mr. Marcuzzo commented that the Via Paraiso walkway should not have been discussed because it is not actually part of the park. Mr. Brassfield commented that there was a lot of testimony regarding tennis and pickleball. He asked if the project proposer is asking for courts specifically for pickleball. Mr. Krebs said yes. PUBLIC APPEARANCE 5. Recommend City Council Rescope the Oak Grove Property Acquisition Project and Reallocate the Remaining Funds into a Neighborhood Improvement Program Opportunity Property Purchasing Account Mr. Krebs stated that the property purchase was unsuccessful. Mr. Heuer stated this was in the original proposal. Mr. Krebs confirmed that it was not in the project description. Mr. Ruccello asked how we can replenish the opportunity buying fund. Mr. Duke confirmed that they discussed at the subcommittee and they intend to keep putting money into it. Rick Heuer made a motion to rescope the Oak Grove Property Acquisition Project and reallocate the funds into the Opportunity Purchasing Account. Dennis Duke seconded the motion. The motion was approved by the fourteen neighborhoods present. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 2  Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 6. Recommend City Council Approve Additional Funding for Belden/Drake Open Space Acquisition from NIP Opportunity Purchase Account Ms. Dwight stated there is the need for up to $84,000 to have enough money to complete the purchase for the anticipated cost. Mr. Ruccello said he doesn’t want to put an amount on it. Ms. Fields asked if we need to allocate funds to a specific purchase or if it is available from the fund. Ms. Dwight stated that NIP needs to authorize any allocation of funds. Rick Heuer made a motion to authorize up to $150,000 for additional funding for the Belden/Drake Open Space Acquisition Project and any remaining funds will return to the Opportunity Purchasing Account. Dennis Duke seconded the motion. The motion was approved by the fourteen neighborhoods present. 7. Voting Process for FY 2017-18 NIP Program Mr. Krebs presented projects that have changed since the agenda was published. DMG-1 Estimate changed to $478,000. DMG-2 Estimate changed to $94,000. MV-1 Estimate changed to $590,000. MV-8 Estimate changed to $89,000. MV-12 Estimate changed to $44,000. MV-19 Estimate changed to $65,000. NM-5 Estimate changed to $26,000. NM-6 Split into A&B. NM-11 Removed due to previous motion. NM-15 Estimate changed to $330,000 SF-2 Estimate changed to $75,000. VDM-1 Scope changed to just curb extensions. CW-1 Estimate changed to $24,500. CW-2 Estimate changed to $28,000. CW-7 Additional alternatives added. CW-11 Estimate changed to $281,400. CW-12 Estimate changed to $168,000. CW-18 Estimate changed to $240,000 with a 50% match from Pony League. CW-30 Estimate changed to $38,000. MV-9 Received school board approval. School board has raised $75,000 and will allow public access 2-3 times per week. FF-3 Mr. Rowley presented alternate for $10,000. Mr. Krebs advised that all changes are reflected on the walls. a Public Comment Carrie Ann, chairman for the Honor Garden, spoke in support of CW-12. She stated that their committee will add 25% of funding. Joe DeRuosi, board president for Monterey Pony Baseball, spoke in support of CW-18 and said they are dedicated for raising 50% of the funds within 3 years. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 3 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Ellen McEwen, Parks and Recreation Commissioner, spoke in support of CW-14A, CW-14B, CW-16. Jay Zwaggerman spoke in support of MV-21 and CW-32. Gabriella Clifton spoke in support of MV-5 and CW-32. Barry Perkins spoke in support of CW-8. Steve Morton, City Forester, and Justin Prouty, Greenbelt Coordinator, spoke in support of AM-5, FF-1, MV-20, SF-1, and SF-2. Claire Rygg and Mike Sovereign, Friends of the Monterey Public Library, Inga Waite, Library Director, and Robert Smith spoke in support of CW-9. Mike Sovereign, Museums and Cultural Affairs, spoke in favor of CW-13. Jim Cullem, Skyline Forest Neighborhood Association, spoke in favor of SF-2. Dick Whiteside and Joe Anthrali spoke in support of NM-6A. Robert Lily spoke in support of COK-1, COK-2, and CW-7. Tom Reeves spoke in support of NM-6A and CW-3. Ed Tharp, Maria Flaherty, Doug Flaherty, George Rector, Kim Shorts, and Mike Brassfield spoke in support of COK-1. Kala Fossum spoke in support of VDM-2. She explained that the budget has been revised so the project will all be done in one phase. She also spoke in support of DMG-5 and CW-7. Esther Malkin spoke in support of DMG-5 and CW-7. Jill, Villa Del Monte, spoke in support of CW-7 and VDM-2. Leslie Svetich, North Fremont Business District, spoke in support of CW-7. Dianne Brady, Cannery Row Business Association, spoke in support of NM-15. Colleen Sullivan spoke in support CW-12 and all greenbelt projects: AM-5, FF-1, MV-20, SF-1, and SF-2. Dave Hober, Police Chief, spoke in support of CW-12. He said they hope to be able to raise some matching funds. Jim Courtney, Assistant Fire Chief, spoke in support of SF-1, CW-12, and CW-30. Scott Hanson, Del Monte Grove-Laguna Grande Neighborhood Association President, spoke in support of VDM-2, CW-7, and DMG-5. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 4 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Mike Brassfield spoke in support of CW-12. Monica Hofmann spoke in support of CW-16 and CW-9. b NIP Representative Comment and Base Allocation Funding Requests (Fully Funded) Dennis Duke made a motion to add $450,000 to the NIP Contingency Account. Rick Heuer seconded the motion. The motion was approved by the fourteen representatives present. Mr. Heuer advised that Alta Mesa will put their entire base onto AM-1. Mr. Ruccello advised that Casnova Oak Knoll will put $2,000 of base onto COK-1, $2,000 on CW-7, $2,000 on COK-2, and $2,000 on CW-23. Mr. Overton advised that Deer Flats will put $2,000 of base on FF-1 and $500 to FF-3. Ms. Venza advised that Monterey Vista will fully fund $5,000 to MV-17. Rick Heuer made a motion to fully fund MV-17 Monte Vista/Soledad Street Name Sign with base. Jayme Fields seconded the motion. The motion was approved by the fourteen representatives present. Ms. Venza advised that Monterey Vista will put $5,000 to MV-19 and $5,000 to MV-1. Ms. Venza suggested that each neighborhood put their #10 vote on each of their number one projects. Mr. Duke advised that Skyline Forest will put $2,000 of base each on AM-5, FF-1, SF-1, SF-2, and CW-20. Ms. Dwight advised that New Monterey will fully fund $5,000 to NM-8. Rick Heuer made a motion to fully fund NM-8 NM Street Name Signs III with base. Merrily Alley seconded the motion. The motion was approved by the fourteen representatives present. Ms. Dwight advised that New Monterey will fully fund $22,000 to CW-16. Jayme Fields made a motion to fully fund CW-16 WiFi Coverage at 4 Community Centers with base. Rick Heuer seconded the motion. The motion was approved by the fourteen representatives present. Ms. Morgan advised that Aguajito Oaks will put $1,454 of base to FF-3. Ms. Dwight confirmed that Deer Flats allocated $500 of their base and advised that New Monterey will put $8,046 of their base to fully fund FF-3. Sharon Dwight made a motion to fully fund FF-3 Via Marettimo Streetlight with base. Tom Rowley seconded the motion. The motion was approved by the fourteen representatives present. Ms. Harrison advised that Old Town will put $1,000 of base each on AM-5, FF-1, MV-20, and SF-1. Mr. Mucha advised that Villa Del Monte will put $1,000 of base on AM-5, $2,000 on COK-1, $1,500 on DMB-1, $1,000 on DMG-5, $1,000 on FF-5, $1,000 on MV- 19, $1,500 on VDM-2, $2,000 on VDM-3, $2,000 on CW-2, $1,000 on CW-20, $2,000 on CW-30, and $1,000 on CW-12. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 5 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Ms. Whitney advised that Glenwood will put their entire base towards GW-1. Mr. Rowley advised that Fisherman’s Flats will put $352 of base on FF-1, $2,000 on FF-2, $500 on FF-4, and $500 on FF-5. Ms. Alley advised that Del Monte Grove-Laguna Grande will put $9,000 of base on DMG-1 and $322 on DMG-2. Mr. DiMaggio advised that he will wait to place any base. Ms. Fields advised that Del Monte Beach will put $2,000 of base on DMB-1 and $1,000 on VDM-2. Mr. Heuer stated he will be supporting all of the greenbelt projects, COK-1, and CW-7. Mr. Ruccello stated that he will be supporting COK-1, CW-12, CW-22, and CW-9. Mr. Overton echoed the previous comments and supported CW-30. Ms. Venza stated that their biggest priority is MV-1 and will be supporting the number one project from each neighborhood. Mr. Duke agreed with previous comments. Ms. Dwight advised that New Monterey’s priority is NM-6A followed by NM-9. She asked the committee to focus on neighborhood projects before Citywide and emphasized the importance of DMG-1. Ms. Morgan supported NM-6A and emphasized all projects that involve children, Fire, or Police. Ms. Harrison stated that greenbelt maintenance is important and will support #1 projects for each neighborhood. Ms. Whitney supported COK-1, all greenbelt projects, CW-12, CW-30, and MV-14. Mr. Rowley supported all greenbelt projects, MV-14, and NM-6A. Ms. Alley spoke in support of DMG-1. Mr. DiMaggio emphasized health and safety for children and neighborhoods. Ms. Fields emphasized DMB1 and greenbelt projects. c Select Projects by Voting (Public Comment, Committee Comment, Vote, Tally) Round One 1. COK-1 Stuart Ave Street Closure 72 points. $237,000 Base Allocation: COK $2,000 VDM $2,000 Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 6 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 2. FF-1 FF Greenbelt Maintenance 69 points. $25,000 Base Allocation: DF $2,000 FF $352 OT $1,000 SF $2,000 3. AM-5 AM Greenbelt Maintenance 63 points. $50,000 Base Allocation: AM $2,175 OT $1,000 SF $2,000 VDM $1,000 4. CW-7 North Fremont Bike and Pedestrian Access 63 points. $300,000 Safety Improvements Base Allocation: COK $2,000 5. DMG-1 English 200-300 s/w, c/g Ph III 52 points. $478,000 Base Allocation: DMG $9,000 6. NM-6A Pine 800 Crown Removal, Curbs & 52 points. $345,000 Drainage Base Allocation: None. 7. SF-1 Skyline Forest Greenbelt fuel reduction 52 points. $50,000 Base Allocation: SF $2,000 OT $1,000 8. GW-1 Glenwood 200/201 Rapid Flash Beacon 46 points. $256,000 (RRFB) Base Allocation: GW $7,447 9. CW-30 Fire Station 13 Soundproofing North East 44 points. $38,000 wall abutting Montecito Park Base Allocation: VDM $2,000 10 DMB-1 Spray Ave Tot Lot Gazebo & Seating 38 points. $63,000 Base Allocation: DMB $2,000 VDM $1,500 Mr. Krebs opened comments for the second round of voting. Mr. Heuer pointed out that Villa Del Monte and Monterey Vista did not have any projects funded in the first round. He spoke in support of MV-20, CW-12, and CW- 9. Mr. Ruccello stated he will be supporting CW-12, CW-9, and COK-2. Ms. Venza stated she will take $5,000 of base off of MV-11 and move it to MV-20. She will also put $5,000 on MV-4 and $5,000 on MV-14. She emphasized that MV- 4 is phase 3 of the project. She spoke in support VDM-2 and SF-2. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 7 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Mr. Duke advised that Skyline Forest will put $2,000 base on MV-20 and spoke in support of SF-2. Ms. Dwight stated that New Monterey’s next priority is NM-9. Ms. Harrison advised she will continue to vote for neighborhood projects. Mr. Mucha asked for support for VDM-2 and spoke in support of CW-12. Ms. Whitney advised she will continue to support greenbelt projects and drainage issues. Mr. Rowley spoke in support of FF-2 and all greenbelt projects. Ms. Alley spoke in support of NM-12 and NM-13. Mr. DiMaggio said he is supporting health and safety first. Ms. Fields advised there are still lots of neighborhood projects. Mr. Brassfield advised that Casanova Oak Knoll will put $4,000 of base on CW12. Mr. Krebs began the second round of voting. Round Two 1. MV-20 MV Greenbelt Maintenance (3) 92 points. $50,000 Base Allocation: OT $1,000 MV $5,000 SF $2,000 2. SF-2 Skyline Forest Greenbelt Tree Removal 83 points. $50,000 Base Allocation: SF $2,000 3. VDM-2 Casa Verde/hwy 1 Underpass Hardscape, 78 points. $298,000 Murals Base Allocation: DMB $1,000 VDM $1,500 4. CW-12 Monterey Police & Fire Honor Garden 72 points. $168,000 Base Allocation: COK $4,000 5. CW-9 Library Learning Lab 44 points. $147,000 Base Allocation: None. 6. NM-13 Hawthorne/Irving Curb Extensions 43 points. $ 240,000 Base Allocation: None. 7. COK-2 COK Park Play Equipment Replacement 42 points. $250,000 Base Allocation: COK $2,000 8. NM-12 Hawthorne/McClellan Curb Extensions 38 points. $44,000 Base Allocation: None. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 8 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 9. MV-4 Pacific (Via Buena Vista to Via Arboles) s/w 33 points. $347,000 Phase 3 Base Allocation: MV $5,000 10 FF-2 Via Isola Radar Speed Signs (2) 32 points. $30,000 Base Allocation: FF $2,000 Mr. Krebs presented changes to the following projects: DMG-2 Reduced to $30,000. MV-5 Reduced to $14,000. NM-14 Reduced to $50,000. CW-13 Reduced to $25,000. Mr. Krebs opened public comments for the four changed projects. John Castagna and Mike Sovereign spoke in support of CW-13. Rosemary Robert spoke in support of NM-14. Mr. Heuer made a motion to transfer $109,865.14 into the Opportunity Buying Fund. The motion was seconded by Tom Rowley. Mr. Rowley stated he would still like to do a round of voting for cut off projects. Mr. Heuer stated he will withdraw the motion if there is another round of voting. Merrily Alley made a motion to put the $109,865.14 into the Opportunity Buying Fund and do a 3rd round of voting for 5 cut off projects. Harry Mucha seconded the motion. Ms. Dwight stated she will not support the motion. There are four projects which would add up to $109,000. Harry Mucha withdrew his second to the motion. Ms. Alley stated that there should still be more money for opportunity buying. Mr. Duke suggested $50,000 into Opportunity Buying and then leave $50,000 for more voting. Merrily agreed and withdrew her motion. Dennis Duke made a motion to put $50,000 into the Opportunity Buying Fund and do another round of voting. Merrily Alley seconded the motion. The motion was approved by eight of the representatives present with Oak Grove, Del Monte Beach, Alta Mesa, New Monterey, Villa Del Monte, and Aguajito Oaks opposed. Ms. Venza advised that Monterey Vista will fully fund MV-5 with base. Pat Venza made a motion to fully fund MV-5 Via Paraiso Pk Tennis Court Resurfacing with base. Mike Brassfield seconded the motion. The motion was approved by the fourteen representatives present. Dennis Duke made a motion to fund the Monterey Bay Restroom out of NIP Contingency and the Downtown Neighborhood’s base allocation of $2,152. Jayme Fields seconded the motion. The motion was approved by the fourteen representatives present. Mr. Mucha stated he will reallocate $8,590 of Villa Del Monte base to VDM-3. Ms. Dwight stated that she will allocate $4,671 of New Monterey base to VDM-3. Mr. Duke state he will allocate $1,749 from Skyline Forest. Rick Heuer made a motion to fund VDM-3 VDM Street Name Sign Replacement with Villa Del Monte, New Monterey, and Skyline Forest base. Sharon Dwight seconded the motion. The motion was approved by the fourteen neighborhoods present. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 9 Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Ms. Dwight spoke in support of NM-2, CW-1, and CW-2. Mr. Krebs began the third round of voting. Round Three 1. CW20 Citywide Tree Replacement Ph II 90 points. $40,000 Base Allocation: OG $5,000 DMB $937 CONA $2,847 MV $1,000 SF $4,731 FF $1,000 2. CW1 Themed Bike Racks: Rec Trail (2), Mty 83 points.$24,500. Bay Pk (2) Base Allocation: None. Cut off: 3. NM2 Devisadero700 Drainage Swale 76 points.$66000 Base Allocation: None 4. CW3 Recreation Trail decomposed Granite 76 points. $198000 Surface Upgrade/reconstruct Base Allocation: None. 5. CW2 Great Blue Heron Sculpture Restoration 74 points. $28000 Base Allocation: None. 6. CW13 Presidio Historic Park Ped Access Study 54 points. $25000 Base Allocation: None. 7. MV19 Via Del Rey Curb from Via Chiquita to Via 54 points. $65000 Del Pinar Base Allocation: None. COMMITTEE MEMBER COMMENTS Rick Heuer had no comment. Richard Ruccello thanked everyone for COK-1 and COK-2. Dave Overton stated that Deer Flats did not have any projects this year, but voting night is a good reminder of what NIP does. Pat Venza thanked the committee and Mr. Krebs and Ms. Myers. Dennis Duke said goodbye to Ms. Myers. Sharon Dwight thanked staff for their work and advised that Dennis the Menace will be having a soft opening. Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 10  Neighborhood Improvement Program Committee Minutes Thursday, April 27, 2017 Olivia Morgan thanked staff for making the process easier and recognized the work of her fellow committee members. April Harrison thanked the committee for getting it done and staff for their hard work. Harry Mucha thanked staff, the committee, and his two alternates. Lee Whitney thanked Mr. Krebs for his hard work and help. Tom Rowley thanked staff and said goodbye to Ms. Myers. Luz Adam stated she enjoys this process and everything they’ve done. Jayme Fields thanked staff and the committee as well as local businesses and volunteers who work year round to make the community better. NEXT MEETING 8. Special Meeting to be Schedule as Needed ADJOURNMENT Mr. Krebs adjourned the meeting at 12:07 a.m. Respectfully Submitted, Approved, Sara Myers Jeff Krebs, P.E. Recording Secretary NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, April 27, 2017 11