Neighborhood and Community Improvement Program Committee Meeting

MINUTES NEIGHBORHOOD IMPROVEMENT PROGRAM COMMITTEE Thursday, February 22, 2018 7:00 PM COUNCIL CHAMBER, FEW MEMORIAL HALL OF RECORDS 580 PACIFIC STREET MONTEREY, CALIFORNIA NIP Alta Mesa Rick Heuer, Rep. Representatives & Casanova-Oak Knolls Michael Brassfield, Alt. Alternates Present: Deer Flats Dave Overton, Rep. Del Monte Grove-Laguna Grande Merrily Alley, Rep., Kathleen Baker, Alt. Fisherman Flats Tom Rowley, Rep., Sam Brand, Alt. Glenwood Lee Whitney, Rep. Monterey Vista Jean Rasch, Rep., Pat Venza, Alt. New Monterey Sharon Dwight, Rep., Jonathan Hill, Alt. Oak Grove Harlan Jencks, Rep., Luz Adam, Alt. Old Town April Harrison, Rep. Skyline Forest Dennis Duke, Rep. Villa Del Monte Harry Mucha, Rep., Duane Peterson, Alt. Staff Members Present: Jeff Krebs, Alyssa Huerta, Louie Marcuzzo CALL TO ORDER NIP Staff Coordinator, Jeff Krebs, called the meeting to order at 7:00 p.m. ROLL CALL Twelve (12) neighborhoods were represented with Aguajito Oaks absent. Mr. Sam Brand (Fisherman Flats Alternate) was seated in the audience, leaving after Mr. Tom Rowley (Representative for Fisherman Flats) arrived at 8:40 pm. Kathryn Battiato participated in the meeting as the Alternate Del Monte Beach Representative. After the meeting, it was confirmed that she had been nominated by her neighborhood, but not yet appointed by City Council. As a result, all Del Monte Beach votes were marked as absent. APPROVAL OF MINUTES 1. January 25, 2018 Sharon Dwight requested a revision on page five (5), item number nine (9). She asked that Dennis Duke’s last name be added to his seconding of the motion to appoint the NIP Policies and Procedures Manual Subcommittee for 2018. Harlan Jencks made a motion to approve the minutes as amended. Sharon Dwight seconded the motion. The motion was approved by the ten representatives present with Aguajito Oaks and Del Monte Beach absent, Tom Rowley not present at the time of the vote, and Rick Heuer abstaining due to not being present at the January meeting. PUBLIC COMMENTS Pat Venza, Alternate for Monterey Vista, discussed her neighborhood’s disapproval of 13 cell antennas planning to be placed in Monterey Vista. She believes Monterey Vista will be the starting place for cell antennas and anticipates that it will spread throughout city.  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Ms. Venza asked Committee members to go to their neighborhood presidents and have letters sent to City staff to express their disapproval of the cell antennas. She went on to discuss project submissions and suggested that if each neighborhood had a top-priority project, then with a little coordination everyone could get their priority project in the first round. Seeing no more comments, Mr. Krebs closed public comments. INFORMATIONAL REPORTS & STAFF COMMENTS NIP INFORMATIONAL REPORTS 2. NIP Spokesperson Reports Rick Heuer said he attended the February 6 City Council meeting. The agenda report recommended six specific projects, however this was not followed by the Council; instead, Council provided general guidance to NIP. He added that the feedback received was in support of projects NIP seeks to continue to do. Mr. Heuer informed the committee that another item discussed was the Private Bolio entrance and the cones blocking left turns into the entrance. He said it may be time to work on improving the appearance of the entrance, as it may be the entrance to the Presidio for an extended period. Ms. Dwight said there is a solution, pending Council approval, for NIP to take the Private Bolio entrance on as a project. Ms. Dwight discussed her attendance at the Parks and Recreation Commission (PRC) meeting where Mr. Krebs preliminarily reviewed the proposed NIP parks-related projects. Ms. Dwight discussed how this meeting gave the PRC an idea of what NIP is looking to do and the NIP meeting next month will open up for questions and suggestions. Mr. Krebs added that the preliminary project review meeting gave the PRC a preview of what is to come with the projects, allowing them more preparation time this year. 3. Receive Report on General and Departmental Overhead Costs to Conduct the NIP Program, Fiscal Years 15/16 and 16/17 (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061). Dennis Duke discussed the NIP Finance Committee meeting with Julie Porter, Finance Director, and Carol Bouchard, Assistant Finance Director, to look over the allocations and overhead. Mr. Duke said fiscal year 2016-17 has not been completely resolved yet and the true-up for 2015-16 is $33,920, based on the overall accounting. He asked that the Committee be mindful of the allocation of City overhead. He added, based on total spending for completing a project, NIP receives an allocation of City overhead, but to the extent that people are directly working for NIP they are given 100% for the time that they worked for NIP. He continued to say the longer NIP runs meetings or project-related items with specific people other than Mr. Krebs, the more 100% dollars NIP is charged as opposed to 1.82% dollars for City overhead based on NIP’s overall spending. He advised that this is something to keep in mind relative to requesting staff resources and relative to how long NIP runs its meetings. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 2 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Mr. Heuer asked if that includes the staff that come to voting night and Mr. Duke said yes. Mr. Duke explained that in the last two years it has been 2,600 and 2,300 hours of Mr. Krebs’ time, full-time, but there have also been 1,024 and 971 hours in the last two years of additional 100% charge time, because staff worked 100% with NIP. Mr. Duke reiterated that this is something to keep in mind as NIP holds its meetings. Michael Brassfield asked if the City bills in the same manner when it is not an NIP project. Mr. Krebs said Capital Improvement Projects (CIP) are just like NIP where they have their own charge code and the Engineer’s time is charged to the project code. He clarified the hours spent that are not charged to a project, for example when running estimates, CIP people are charged back to their home base. Mr. Heuer explained that the other overhead charge is what is charged to special funds. He continued to say anything that is not general funds gets a portion of the overhead billed back, so NIP is paying 1.82% of the overall overhead. Mr. Heuer and Mr. Brassfield continued to discuss the billing process; billing of time and overhead piece. David Overton asked for clarification of the true-up piece of the finances. Mr. Duke explained that each year Finance takes the previous years’ overhead and uses that as an estimate of what it is going to be, and after the year-end audit they do a calculation of what the overhead actually is, so it is catching up with the overhead. Ms. Dwight mentioned the actual cost of $429,432 for fiscal year 2015-16 and asked what it is made up of, other than labor and if all of it is people. Mr. Krebs said it is in fact just labor time because the particular projects pay for everything else. Ms. Dwight discussed the variable costs of having a contractor doing the estimating as opposed to in-house. Mr. Krebs said NIP has both; Whitson and in-house City engineers. He explained that Whitson does not do all of the estimates, because they usually do not do buildings and some other items, so the work is spread out across City Engineers, Parks, etc. Mr. Heuer said there are two different charges: one piece is directly related to what NIP does (Mr. Krebs’s time, estimating time for projects, etc.) and the overhead piece. Mr. Heuer expressed his discontent with the overhead piece, because the Planning Commission isn’t charged overhead, whereas NIP is charged overhead because it is viewed as a special fund. Ms. Dwight said that over time she is seeing more charges to NIP overhead and asked why NIP is the only committee that uses special tax funds to pay for a City committee. She stated that NIP is a city commission and that the City needs to look at the overhead charges. She added that the City calls NIP an enterprise fund and NIP is not. Mr. Brassfield explained that one of the issues comes down to the fact that many of the projects proposed to NIP are Citywide, submitted by City staff and yet NIP is charged the overhead, which would be absorbed if it were a City project. Mr. Heuer clarified and said NIP is not charged the overhead based off of projects; NIP is charged for estimating time where, if it were a CIP, it would be coming out of the general fund. Mr. Brassfield said it does not make sense to take from NIP to pay for the CIP items. Mr. Duke clarified where the actual cost of $429,432 for fiscal year 2015-16 comes from and said $268,572 (62.5%) is direct labor related to projects, Mr. Krebs’ time and other Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 3  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 staff time directly charged, $26,266 (6.1%) is outside professional services, such as Whitson, and $134,594 (31.3%) is the overhead allocation, which is the 1.82% based on how much money NIP spent during the year closing up projects. He added that the overhead at $134,594 is a large percentage, but unless City Council changes this for NIP, it’s how this will stay. Ms. Dwight said it may be something to discuss with City Council after voting night. She also mentioned that she spoke with the City engineer and told them another possibility to encourage shorter meetings, as a means to create cost savings by paying for less staff time, is to talk to department heads and tell them not to submit every single item on their wish lists because the less citywide projects, the shorter the meetings. Ms Dwight continued to say that this is the most transparent Financial Report NIP has had yet. Mr. Heuer said beside the fact that it helped reduce the overall backlog, the smartest thing NIP did was push to fund its own staff person, Mr. Krebs. Mr. Duke said Mr. Krebs does a good job at minimizing the costs per project and is successful at finding funding sources. Mr. Krebs opened public comments. Seeing none, Mr. Krebs closed public comments. PUBLIC APPEARANCE 4. Recommend City Council Approve Appropriation and Transfer of Supplemental Funds for the DTM Park-Boat Structure Replacement (32n1420) (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061). Mr. Krebs provided the Committee with an amended copy of the agenda report for this item. He said there was an error in the CEQA determination, but it does not change the intent and only cleans up his document. Mr. Krebs explained that the Dennis the Menace Boat Structure was a project from fiscal year 2013-14 and it previously received bids for the playground structure replacement in 2014, which were rejected. He stated the bids and equipment staff received for a boat structure replacement in this budgeted range did not meet the City’s expectations for creativity and imaginative play. He said an additional $21,500 was estimated at that time to allow the requested items needed to broaden the options for a more life-like boat structure. He added that staff put this project on hold until the walkway improvements were constructed and since then staff has been working with playground equipment suppliers for a replacement boat structure and anticipate additional cost to implement this project. He explained that a supplemental appropriation and transfer of $56,000 from the NIP contingency account is requested to implement this project. Mr. Krebs handed over the discussion to Mr. Louie Marcuzzo, Parks Operations Manager. Mr. Marcuzzo said Mr. Ruccello contacted him last month to ask about submitting a project for a piece of play equipment at a cost of $60,000 for Dennis the Menace Park, but Mr. Marcuzzo did not see any space for a new piece of equipment. He reported that Parks currently has the new play structure for the back section of the park and anticipates installation within the next month. He explained that the moon bridge, another NIP funded project, is under construction and to be completed in the next couple of weeks. He stated that when looking at the boat structure, the City wanted this to be unique and Parks could not find anything within the originally estimated price range, (shipping itself is around $10,000 for these structures), and so the ship was the best Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 4  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 item. He said if the boat flag is an issue it can be changed to a Dennis the Menace character or a City of Monterey flag, etc. Ms. Dwight, Mr. Brassfield and Mr. Heuer discussed the play structure design and incorporating historical City elements into the design, including a fishing boat and flags. Mr. Marcuzzo informed the Committee that it will be the same price for a fishing boat design and he will get a new design to bring back to NIP. He added that it will be around $110,000 total for everything; the product, installation, delivery. Mr. Krebs said the estimate is at $112,000. Mr. Marcuzzo also confirmed the size of the structure, approximately five feet tall and 18 feet long, and that the item is made in the United States by the GameTime company. Kathryn Battiato said she has a small child and, having visited many parks, she believes that in terms of imagianitive play the pirate ship design will be preferred by children. Mr. Krebs opened public comments. Luz Adam, NIP Alternate for Oak Grove, asked if children will be able to walk inside. Mr. Marcuzzo said yes. Pat Venza said she understands what some Committee said about the Monterey fishing town heritage in regards to the boat design, but believes children would much prefer the large ship design presented by Mr. Marcuzzo. Ms. Venza recommended going out to the public and finding out what design children would like. Ms. Dwight said she would like to provide the $56,000 out of contingency and for Mr. Marcuzzo to do the survey and find out what is wanted in the playground. Mr. Heuer said the Committee would like to see the boat design for approval. Seeing no more comments, Mr. Krebs closed public comments. Sharon Dwight made a motion to allocate $56,000 from contingency for the Dennis the Menace Park Boat Structure Replacement, and for Mr. Marcuzzo to come back to the Committee with the new boat design. Dennis Duke seconded the motion. The motion was approved by the eleven representatives present with Aguajito Oaks and Del Monte Beach absent and Tom Rowley not present at the time of the vote. 5. Request that the City Council direct the City Attorney to go to FPPC and ask for a specific exemption for the NIP Committee. Ms. Dwight said the FPPC changed the buffer rule from 300 to 500 feet, but they have given NIP an exemption in the past. She added that procedurally what needs to be done is to make a formal request to the City Council to direct the City Attorney to go to the FPPC and ask if NIP may have the Committee exempt from the 500 foot rule. Mr. Heuer said the NIP Committee is 100% advisory and makes no final determinations at any time; everything NIP does is a recommendation to Council and they can say no to anything from NIP. Mr. Krebs asked NIP Spokesperson, Mr. Rick Heuer, if he would like a letter written for him to sign and have sent to City Council. Mr. Heuer agreed to sign the letter for Council. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 5  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Sharon Dwight made a motion to send a letter to the City Council requesting they direct the City Attorney to ask of the FPPC if NIP may have an exemption from the 500 foot rule. Dennis Duke seconded the motion. The motion was approved by the eleven representatives present with Aguajito Oaks and Del Monte Beach absent and Tom Rowley not present at the time of the vote. 6. Review the Preliminary Project Submittals for the NIP Fiscal Year 2018/19 Program (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061). Mr. Krebs began by saying that this was the preliminary review and on this night there was no need to advocate for individual projects. He added that the Committee is only looking at whether or not each project is a viable NIP project. Neighborhood Project Name Mesa Road at Fremont Crosswalk AM-1 Project. Del Monte Center/Alta Mesa Fencing Restoration and Path Improvements AM-2 Project – Mr. Heuer asked who owns the fence and Mr. Marcuzzo said it is a City fence that leads to the greenbelt. Don Dahvee Park Creek Path Project – Mr. Heuer said NIP will need a determination from the City Attorney on whether or not this may be done; lights and placing a AM-3 path where one is not currently placed (deed restrictions). Mr. Krebs said lights will not be allowed and he spoke with the applicant and told her she needs to change the description. He added that the applicant has reviewed the deed restrictions. Alta Mesa Greenbelt Fuel Reduction AM-4 Project. Lagunita Mirada Restoration Project – Ms. Dwight asked if this may be a capital project and Mr. Krebs said he will check. Mr. Heuer asked if adding water plants AM-5 impacts the purpose of the pond and Mr. Krebs said if it becomes habitat it may not be able to be touched, which is a large concern. Mr. Heuer said clarifying these aspects is critical before moving to voting night. Lagunita Mirada Park Security Lights Project – Mr. Heuer said it is best to look at AM-6 and AM-7 AM-6 together because AM-7 is the path along this area. Ms. Dwight said the parks close at dusk and NIP would need direction from Parks and Recreation on this project. Lagunita Mirada Park Path Lighting Project – Mr. Heuer said it is best to look at AM-6 and AM-7 AM-7 together. Ms. Dwight said the parks close at dusk and NIP would need direction from Parks and Recreation on this project. West Side of Ramona Ave Storm Water Runoff Infiltration COK-1 Project – capital project. Mule Deer Way Drainage/Surface Repair DF-1 Project. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 6 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Dunecrest Retaining Wall Repair Project. Mr. Krebs did not view this as an eligible project for NIP because when the City builds/improves items like retaining walls instead of grading back into the property, then the property owner is responsible for those improvements (driveway, sidewalk, retaining wall, etc.) once the project is complete. Ms. Dwight said one thing to do could be to set up a fund to repair and replace retaining walls DMB-1 that the City built. Mr. Heuer said perhaps having a policy that retaining walls built before a certain time, if they’re failing and were completed as a result of NIP, should be deemed projects because not everybody was informed of their responsibility of improvements in the past. Ms. Dwight said this is a valid capital project and at this juncture it is best to proceed with deeming this a project and letting it go through the process. Surf Way Entry and Roberts Ave Exit Fencing Replacement DMB-2 Project. Casa Verde at Del Monte Left Turn Signal DMB-3 Project – capital project. Beach Way Toilets Project – capital project. Ms. Dwight said there have been some DMB-4 concerns from persons in this neighborhood over a new structure; she would like input from Parks and Recreation. Spray Ave Tot Lot Resurfacing DMB-5 Project. Del Monte Grove Laguna Grande Update to 2001 Traffic Calming Plan Project – Ms. Dwight and Mr. Heuer asked to do a scope change on DMG-1 this since the money has already been allocated for traffic calming projects here in the past. Mr. Krebs said he will check the existing scope to see what is needed. Monterey Sports Center Accessible Pool Entrance Doors DT-1 Project – changed to CW-18. Monterey Sports Center Water Bottle Refilling Station DT-2 Project – changed to CW-19. Monterey Sports Center Gymnasium Modern Dividing Curtain DT-3 Project – changed to CW-20. Hartnell St/Carls Alley Curb Extension and Safety DT-4 Improvements Project. Monterey Public Library Artistic Bicycle Rack DT-5 Project – changed to CW-21. Monterey Sports Center Natatorium Window Tint DT-6 Project – changed to CW-22. Monterey Sports Center Motorized Operable Windows DT-7 Project – changed to CW-23. Hartnell St/Carls Alley Curb Extension DT - 8 Removed – duplicate of DT-4. Spanish Plaza Art Installation DT-9 Project – Ms. Dwight said NIP needs to check and see what the policy documents say before doing too much on this project. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 7 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Monterey Public Library Newspaper Stand Project – changed to CW-24. Mr. Heuer asked if publications will move their newspapers into the newsstand and Mr. Krebs said they did over at Griffin Plaza, while Mr. Marcuzzo added that they followed suit on Alvarado Street as well. Mr. Brassfield said he believes this is commercial and said NIP should check in with the DT-10 City Attorney to see if they are allowed to spend City funds for a business. Mr. Krebs said the City Attorney’s comment was that NIP could not exclude any publications that are currently in place, so the newsstand would need to include the same number of spaces as there are now, and he added that he will check back with the City Attorney on project eligibility. Franklin Street Resurfacing DT-11 Project. Fisherman's Flats Greenbelt Fire Reduction FF-1 Project. Josselyn Canyon Road No U-Turn Safety Signs FF-2 Removed – Referred to Traffic. Via Isola and Josselyn Canyon Road Rehab Entry Walls FF-3 Project – Ms. Dwight asked if the walls are on the right of way and Mr. Krebs said he will check. Inaccessible Fisherman's Flats Greenbelt Fuel Reduction FF-4 Project. Fisherman's Flats Park Drainage Improvement FF-5 Removed – Parks pulled; crews have recently made improvements. Iris Canyon Radar Sign GW-1 Project. Monterey High School Turf and Fence Installation MV-1 Project – changed to CW-25. City Storm Drain Outlet D03-E3 Reconstruction MV-2 Project. Via Paraiso Park Outdoor Fitness Spot MV-3 Project – Ms. Dwight asked for Parks and Recreation to review. Veterans Park Bike Path MV-4 Project. Monterey Vista Utility Undergrounding Project – Mr. Krebs said, per the NIP policy and procedures manual MV-5 for forming an assessment district, that a majority vote of property owners is needed before proceeding on this. Peter's Gate Retaining Wall Visual Improvement MV-6 Project. Via Paraiso Park Walkway Upgrade Project – Mr. Krebs mentioned that this was a project from last year MV-7 that was denied. Ms. Dwight said if the material of the walkway is going to be changed, and Parks and Recreation did not like it last year, then NIP should ask if there is any change. San Bernabe Roadway Improvements MV-8 Project. Via Zaragosa Parking MV-9 Removed – Referred to Traffic. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 8 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Via Zaragosa Radar Signs Project – Mr. Krebs said he spoke with the applicant and changed this from speed bumps to radar signs because the City policy does not allow for speed bumps. Mr. Brassfield asked why the speed bump policy is in place and Ms. Dwight said the Fire Department MV-10 told City Council to restrict speed bumps because fire engines cannot hit the bumps at speed with their engines. Mr. Brassfield asked how to have this policy looked at again, and Mr. Krebs said somebody would need to request this through the City’s website and have it go through the process. Mar Vista Drive 200 Block Street Resurfacing MV-11 Project. Monterey Vista Greenbelt Fuel Reduction MV-12 Project. Martin St. Retaining Wall MV-13 Project. Monterey Vista Fiber Optic Design and Engineering Project – Mr. Krebs reiterated the assessment district requirement for a majority support vote. Ms. Pat Venza, Alternate for Monterey Vista, said this submission is for the design and engineering to see how much this will cost, and this project will likely replace MV-5. Ms. Dwight told Ms. Venza she needs to ask the neighborhood if they are interested before coming back to them with a price, and MV-14 70% support is needed because some support will fall off. Mr. Heuer asked, in regards to fiber optics, who will use this and Ms. Venza said companies who are not cabled in now could use it and pay the City. Ms. Venza said she is hoping to find out from this study how everything would possibly work; the general plan calls for undergrounding. Mr. Heuer said since CW-13 is a citywide project of this same design and engineering scope, it makes more sense to do CW-13 first before looking at the individual neighborhoods. San Bernabe S Curve Improvement MV-15 Project. Cuesta Vista Storm Drain extension MV-16 Project. David Av Open Space Acquisition Project – Mr. Dwight said this is exactly the same project as last NM-1 year’s submission that was approved by NIP but denied when it went to Council, and this year she was told by members of Council to submit it again because it will likely be approved. Scholze Park Wall, Ph II NM-2 Project. Hilltop Park Center Roof Matching Funds NM-3 Project. 680 Belden St. Sport Court and Field Expansion NM-4 Project. Scholze Park Center Parking Lot and Front Entrance ADA NM-5 Upgrade Project. Oak 500 Widening NM-6 Project. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 9 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Irving and Pine Northwest Corner ADA Curb Ramp NM-7 Project. Bruce Ariss Way Lighting Improvement NM-8 Project. Taylor Street 600 Block Walkway NM-9 Project. Cannery Row Public Restroom Project – Mr. Heuer asked how water is handled when adding a restroom in an area without water use and Mr. Krebs said water NM-10 credits are needed and the City has some left over from the 735 Pacific remodel. Mr. Brassfield asked about design and Mr. Krebs said it will adhere to the aesthetics in its area. Alice 600 Drainage Improvements NM-11 Project. Sloat at 9th Street Walkway OG-1 Removed – Mr. Krebs said this is already a current four-way stop and it is an enforcement issue for the four-way stop. Sloat at 5th Walkway OG-2 Project. Del Monte Crosswalk Light Timing OG-3 Removed – to Traffic (ATP application for the entire intersection). First Theatre Restoration Project – changed to CW-26. Mr. Heuer asked who owns the property and Mr. Krebs said it was the State Parks. Mr. Heuer asked how this could be an NIP project because it is maintenance on a building and he does not believe the state will allow the City to OT-1 use it as a meeting place. Ms. Dwight asked if Mr. Krebs could contact the applicant and ask if they would like to pursue a joint project and Mr. Heuer reiterated that it needs to meet the standards of third-party entities for shared space. Mr. Krebs said he would follow up with the applicant. Mr. Tom Rowley said this is an ideal project for matching funds. Alvarado & Munras, Pacific & Jefferson, and Pacific & Madison OT-2 Safety Bollard Installation Project – changed to CW-27. Old Town Accessible Park Project – Mr. Krebs said this appears to be more of an MOU issue and April Harrison said part of the issue is that the neighborhood OT-3 does not have access to Larkin Park on weekends because it is locked up. Mr. Krebs said he and Ms. Harrison will contact the applicant to clarify what they would like to do about other park areas in the neighborhood. Old Town Undergrounding Survey of Support & Data Gathering OT-4 Removed – Mr. Heuer said the project is a mailing and NIP cannot fund mailing. Veteran's Park/Veteran's Canyon Open Space Fuel Reduction Project – Mr. Krebs combined with OT-6 to make it one large greenbelt area as long as they go down all the way to the Madison OT-5 Canyon area. Mr. Krebs asked Mr. Marcuzzo to speak with the City Forrester about combining OT-5 and OT-6 into one big greenbelt fuel reduction. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 10 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Old Town Greenbelt Fuel Reduction Project – Mr. Krebs combined with OT-5 to make it one large greenbelt area as long as they go down all the way to the Madison OT-6 Canyon area. Mr. Krebs asked Mr. Marcuzzo to speak with the City Forrester about combining OT-5 and OT-6 into one big greenbelt fuel reduction. Old Town Neighborhood Designation Signs OT-7 Project. Old Town Street Sign Replacement Project – Ms. Dwight said she was also going to submit a similar project for New Monterey. She called the sign maker, Jeff Glass, and he told her because the City budgeted $50,000 last year and another $50,000 this year that they have $100,000 and are working OT-8 on sign replacement by zones. Mr. Heuer recommended for Mr. Krebs to check if this may be funded prior to NIP proceeding as a project. Mr. Krebs said this is a project and, with the money NIP put in last year, Mr. Glass ordered more sign blanks and Mr. Krebs will check on the status with him. Skyline Forest Greenbelt Tree Removal SF-1 Project. Skyline Forest Greenbelt Fuel Reduction SF-2 Project. Skyline Drive at Chatswood Pl Landscaping of Island SF-3 Project. Greenwood Rise Island Landscaping SF-4 Project. Skyline Drive Radar Speed Signs SF-5 Project. Pinehill Way to Mar Vista Greenbelt Path Replacement SF-6 Project. Greenbelt Path Replacement Study SF-7 Project. Skyline Forest Drive and Highway 68 Bridge K-Rail Improvement SF-8 Project – Mr. Heuer asked who owns the bridge and Mr. Krebs said it is a City bridge. Casa Verde at Helvic/McNear/Portola Intersection Reconstruction VDM-1 Project – Mr. Krebs said the design study is complete and this is the implementation of the design. Peter Ferrante Playground Lighting VDM-2 Project. Peter Ferrante Playground Improvement VDM-3 Project. Monterey Fire Station 3 Parking Lot VDM-4 Project – changed to CW-28. Montecito Park Improvement Phase 3 with Supplemental VDM-5 Funds to Complement CDBG Project. CW-1 Monarch butterfly restoration project Project – Improvement description changed to “Reconstruct areas Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 11 Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 within the City to provide areas for California narrow leaf milkweed, the only food source for the monarchs.” Ms. Dwight said there is a space at Hilltop Park Center that may be an ideal location for the milkweed. Colton Hall Preservation Repointing Project CW-2 Project. Citywide Utility Undergrounding Project – Ms. Dwight said since Mr. Krebs is going to Council in CW-3 March that he should ask if this is something the City would like to pursue. Lower Presidio Historic Park Stables Rebuild CW-4 Project. Monterey Youth Center Re-Design - Phase I Project – Ms. Dwight said the applicant mentions both redesign and a new building. Ms. Dwight spoke with Parks and Recreation about CW-5 seeking a new building for this project rather than a redesign and Mr. Krebs said he will contact the applicant to clarify their stance on redesign or a new building. Ryan Ranch RV Storage Lot Security Upgrade Project – Mr. Krebs said as the description was in the submission it cannot be a project because of the wifi element and so Mr. Krebs CW-6 changed the improvement description to “upgrade security at the RV lot,” and he will contact the applicant to discuss the change of scope. Veterans Memorial Park West Parking Lot Renovation CW-7 Project. Wharf I/Coast Guard Pier Rec Trail Widening CW-8 Project. Harbor Trail and Vista Trail Pedestrian Link CW-9 Project. Josselyn Canyon Rd. Area Greenbelt Fuel Reduction CW-10 Project. Citywide Emergency Warming Shelter CW-11 Project – the study was previously funded by NIP and this is the implementation. Citywide Dog Park CW-12 Project. Citywide Fiber Optic Design and Engineering CW-13 Project – Mr. Heuer asked that this go to Council to ask them if they would like to pursue this. Citywide Recycling Program and Infrastructure Project – Mr. Krebs changed the improvement description to “Install CW-14 recycling separation infrastructure; animal-proof cans similar to Dennis the Menace park cans. Possible location at City corporation yard or cemetery yard to separate recycling prior to disposal.” Don Dahvee Park Disc Golf Course Signage CW-15 Removed – Parks and Recreation. Window By The Bay Bench CW-16 Removed – Parks and Recreation. Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 12  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 Rec Trail Water Fountains CW-17 Project. 7. Receive Report on the NIP Project Status Program (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061). Mr. Krebs began in October 2014 and had 127 projects on the books valued at $12.3 million. In fiscal year 2016, NIP added 42 projects at $3.6 million; in 2017, NIP added 50 projects at $2.8 million; and in 2018 NIP added 33 projects at $4 million. Since Mr. Krebs began, he has had 252 total projects worth about $22.8 million. Mr. Krebs currently has 143 projects and in the next six months can close out 72, which is approximately $10 million worth of projects. Beginning in July 2018 he will have 71 projects at $9.2 million. Merrily Alley asked if NIP Representatives are supposed to be signing closeout sheets. Mr. Krebs said the last round of closeouts was in November and about 40 projects were closed and the next round will be closing soon and will be coming around to NIP Reps. Mr. Krebs opened public comments. Seeing none, Mr. Krebs closed public comments. COMMITTEE MEMBER COMMENTS Harry Mucha thanked Mr. Krebs and Mr. Marcuzzo for all of their help and said he is looking forward to everyone working together. April Harrison asked Mr. Krebs for clarification on whether Reps should be notifying the applicants of projects that were removed. Mr. Krebs said he and Ms. Huerta would be following up, but Reps assisting in this would be appreciated. Sharon Dwight commented on the NIP Committee contact lists that were provided and said it is helpful. She added that she was impressed by the minutes from the last meeting. She discussed what a pleasure it is to serve on the Committee. Dennis Duke explained that he added his cell phone number on the contact list and told the Committee they may also give their phone numbers to Ms. Huerta so she may add them to the contact list. He also appreciates everything Mr. Krebs has done to close out projects. Jean Rasch asked Mr. Krebs about the last meeting when the Committee discussed asking the City Attorney whether they may take comments out of the project selection night in order to shorten the length of the meeting. Mr. Krebs said he will be discussing this with the City Attorney during Walk-in Wednesday. Michael Brassfield complimented Sharon on her work with Parks and Recreation, being there to answer questions and bringing the information back to the Committee; he attributes some of the better questions and reactions from Parks and Recreation to Sharon’s work. Rick Heuer said it occurred to him after discussing the Monterey High School turf and fence project that NIP helped fund their football field and it is failing and needs to be replaced, but they are not coming to NIP for any of the money, instead paying for it out of Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 13  Neighborhood Improvement Program Committee Minutes Thursday, February 22, 2018 the existing school bond. He commended them for taking the lead on their new improvements. Lee Whitney thanked Mr. Krebs for everything he and his staff do and said NIP is really progressing, which was evidenced by the report Mr. Krebs delivered about NIP project status. Dave Overton thanked Mr. Krebs and his staff and said he finds the project books they created to be helpful to the Committee. Harlan Jencks thanked Mr. Krebs and his staff. Merrily Alley thanked the Committee for all of the projects in her neighborhood and said her neighborhood is changed because the improvements to sidewalks, curbs and gutters, and the traffic calming has all made it a wonderful place to live. Tom Rowley said having the whole project book with the summary pages and original submissions is very helpful because the Committee is able to view the descriptions as the applicants intended. Mr. Rowley added that at their last meeting on February 20, City Council approved their request to have the City Attorney go to the FPPC to get an exception for conflict rules; he believes it passed on their consent agenda, so he hopes that is good news for NIP to get some relief from the rule. He also informed the Committee that the water management district is increasing their budget from $13 million to $17 million, if anyone is wondering why they are paying higher rates. NEXT MEETING 8. March 29, 2018 at 7:00 PM in Council Chambers. ADJOURNMENT Respectfully Submitted, Approved, NIP Staff Coordinator Neighborhood Improvement Program Committee Meeting Minutes Thursday, February 22, 2018 14