Neighborhood and Community Improvement Program Committee Meeting

NEIGHBORHOOD AND COMMUNITY IMPROVEMENT PROGRAM COMMITTEE NEIGHBORHOOD AND COMMUNITY IMPROVEMENT PROGRAM COMMITTEE MEETING Wednesday, September 10, 2025 6:00 PM MONTEREY PUBLIC LIBRARY - COMMUNITY ROOM, 625 PACIFIC ST. AND ZOOM TELECONFERENCE MONTEREY, CALIFORNIA NCIP Aguajito Oaks AJ Purdy, Rep. Representatives Alta Mesa Amy Stocker, Rep.*, Holly Ochoa, Alt. & Alternates Casanova Oak Knoll Chelsea Lenowska, Alt. Present: Deer Flats Scott Cohick, Rep.**, Dave Overton, Alt.* Del Monte Beach Jayme Fields, Rep. Del Monte Grove-Laguna Grande Scott Hanson, Rep. Downtown Curt Tipton, Rep., Bella Lofaso, Alt. Fisherman’s Flats Gary Paul Baker, Rep. Glenwood Lee Whitney, Rep., Amanda Preece, Alt.* Monterey Vista Hans Jannasch, Rep., Gina Sessions, Alt. New Monterey Natalia Tjandra, Alt.* Old Town Sue Ricketson, Rep., Rosemary Robert, Alt.* Skyline Dennis Duke, Rep. Villa Del Monte Jil Johnson, Rep. * attended remotely via teleconference ** Attended remotely by teleconference pursuant to Gov. Code sec. 54953(f)(2)(A) for just cause. NCIP Aguajito Oaks Dean Bobrowski, Alt. Representatives Casanova Oak Knoll Shelly Schmidt, Rep. & Alternates Del Monte Grove-Laguna Grande Joseph Hill, Alt. Absent: New Monterey Chinyere Ogbonna, Rep Oak Grove Luz Adam, Rep. City Staff Andrea Renny, Public Works Director Present: Shannon Leon, Recreation Manager Thys Norton, Parks Operations Manager Reginald Paulding, Senior Engineer/NCIP Staff Coordinator Parker Lovett, Administrative Assistant/Recording Secretary This meeting was held with a combination of in-person and teleconference attendance, pursuant to the Ralph M. Brown Act, Calif. Government Code section 54953(e)(1)(C) and the City Council's resolution authorizing teleconferencing. CALL TO ORDER Action: Committee Vice Chair Duke called the meeting to order at 6:05 p.m. Recording secretary Lovett explained how to participate in the meeting virtually via Zoom. ROLL CALL  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes Action: Recording secretary Lovett called roll with 13 neighborhoods represented, 1 absent (Oak Grove), and 1 neighborhood (Aguajito Oaks) acknowledged later in the meeting. One neighborhood representative (Deer Flats) participated remotely via Zoom, confirmed that they could hear the meeting, and stated that no person over the age of 18 was present in the room with them during the meeting. Committee Member Cohick gave a brief description pursuant to the “Just Cause” clause (family commitment). Other committee members who participated remotely via Zoom provided addresses which were listed on the published meeting agenda. GENERAL PUBLIC COMMENTS No public comments were received. APPROVAL OF MINUTES 1. June 11, 2025 (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved. Committee Member Tipton introduced a motion to approve the June 11, 2025, minutes as submitted. The motion was seconded by Committee Member Fields. The motion carried by the following vote: AYES: 13 COMMITTEE MEMBERS: Stocker, Lenowska, Fields, Hanson, Tipton, Baker, Whitney, Jannasch, Tjandra, Ricketson, Duke, Johnson NOES: 0 COMMITTEE MEMBERS: ABSENT: 2 COMMITTEE MEMBERS: Purdy, Adam ABSTAIN: 0 COMMITTEE MEMBERS: RECUSED: 0 COMMITTEE MEMBERS: INFORMATIONAL REPORTS & STAFF COMMENTS None. NCIP INFORMATIONAL REPORTS 2. NCIP Spokesperson Reports Vice Chair Duke leading the meeting recognized the large agenda for this meeting, due to important topics such as the City’s structural budget deficit. He recommended that the City Council does not take the funding for this current cycle, instead suggesting looking at the funds from previously approved NCIP projects. PUBLIC APPEARANCE None. Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 2  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes 3. Recommend City Council Close-Out Ryan Ranch 8-Court Pickleball Facility Design Project (ncp2403) and Transfer Funds to the Install Pickle Ball Courts at Monterey Tennis Center Project (ncp2535) (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) No action taken Staff Coordinator Paulding introduced the item providing overview details of the Ryan Ranch Pickleball Court project funded in the 2023/24 cycle. City staff and the City in general are not in a place to support new facilities at this time so funds can focus on existing facilities. Also, Staff Coordinator Paulding addressed a question received before the meeting of why public project funding would go towards a private for-profit company of the Monterey Tennis Center, explaining the City has a lease on the facility and needs to maintain it, so the project scope includes resurfacing, new fencing, lighting, and the conversion of two tennis courts to the pickleball courts. Committee Member Tipton asked if the fund transfer would cover the necessary needs for the Monterey Tennis Center which Staff Coordinator Paulding affirmed. Committee Member Ricketson asked if the City Council’s assessment is correct that the City already has an excess of pickleball courts which is why the project for Ryan Ranch pickleball courts was not supported. Staff Coordinator Paulding responded that it depends on the measures of the region indicating that there may be sufficient courts already. The original project scope requested 8 pickleball courts, but an initial assessment of dimensions allows for 6 courts. Committee Member Purdy joined the meeting in-person at 6:15 p.m. Public Works Director Renny noted that after the Ryan Ranch Pickleball project was funded for design that 8 pickle ball courts were built at Monterey Peninsula College (MPC). Committee Member Ricketson asked if other for-profit business like those on the Wharf with leases with the City may be able to submit projects as well. Recreation Manager Leon responded clarifying that it’s a different kind of concession agreement with the intent that they are offering community services and it’s not an exclusive club, with their fees, camps, and lessons assessed by City for their services to be offered and not by City staff. Committee Member Johnson asked why the City may not want to take advantage of other pickleball courts in the region closing by expanding pickleball options in Ryan Ranch? Staff Coordinator Paulding responded that the different factors in consideration included the budget, staffing, and operations of a new facility, so currently this project would continue to sit on the books. Committee Vice Chair asked if the tennis courts will be striped to have dual striping? Staff Coordinator Paulding responded that it will not be due to preference of players to keep striping and courts separated. Committee Member Jannasch asked if the center will be renamed as the Racquet Center to reflect both tennis and pickleball courts being available? Staff Coordinator Paudling acknowledged that the original project nomination suggested for changing the center of the name, though that may be up to City Council to determine. Committee Member Ricketson asked if the evaluation of previously approved projects may include details of the voting results in order to show how favored or popular it was on the respective fiscal year’s voting night, which Staff Coordinator Paulding affirmed to include those details when possible. Public Comment was received by Bella Lofaso describing the experience with the services and supplies offered at the Monterey Tennis Center supporting players, so she is in favor of this item. For NCIP Committee discussion, Committee Member Lenowska commented appreciating the information provided by Recreation Manager Leon regarding the concessions agreement with the Monterey Tennis Center, while also noting the fairness of the fee structure of the Monterey Tennis Center in comparison to other similar pay-to-play facilities in the region. Committee Member Johnson asked if there is preference given to a City of Monterey resident and if private tournaments held at the facility would limit the availability of courts for regular public play, which Staff Coordinator Paulding responded that the recommendation can be given to City Council. Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 3  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes Committee Member Tipton commented that parking time limits in the area results in regular movement of vehicle traffic allowing for more opportunity for parking, while Committee Member Johnson noted that pickleball sessions can last for several hours which would result in players needing to move their cars within those time limits disrupting play. Committee Member Duke commented regarding the concession agreement for Laguna Seca Racetrack that the landlord was responsible for maintenance, so if the City has that responsibility with the Monterey Tennis Center, then this action would be an appropriate funding. Committee Member Fields commented regarding the vehicle traffic needing to move due to the parking limits causes for more congestion in the downtown area and noted that the questions in this meeting are similar to the questions asked when the projects were first being reviewed and testimony over the past couple years, so the NCIP Committee set the priority of the Ryan Ranch project as long as it would free over the Monterey Tennis Center. Also, Committee Member Fields noted that this project scope has expanded beyond what was initially approved by the NCIP Committee, so she suggested taking these details for the submitter to review and wait to take any action. Committee Member Overton commented that the pickleball players were strongly in favor of the Ryan Ranch Courts project due to more available parking and agreed with Committee Member Fields to hold any action until feedback is received from the submitter and the public. Committee Member Lenowska commented that the public wants the Ryan Ranch Courts to be free, but the City has not guaranteed that the courts would be free, so if the Ryan Courts were to be constructed that it would likely be the case to have its own fee structure. Vice Chair Duke asked what would happen if no action is taken by the NCIP Committee during this meeting that the pr would sit on the books, which Staff Coordinator Paulding affirmed. Vice Chair Duke also asked if a fee will be included, which Staff Coordinator Paulding responded that City staff cannot make a promise that there would never be a fee structure implemented to the Ryan Ranch Courts if they were ever to be built in the future. 4. Recommend City Council Close-Out Larkin Park Swings Installation Project (nip2325) and Transfer Funds to the NCIP End Balance Account (31nunap) (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved as submitted. Staff Coordinator Paulding provided a brief introduction for the current conditions of the project limiting the feasibility of the project to move forward and therefore recommend to close. Committee Member Jannasch asked if the swings were handicap accessible, and Staff Coordinator Paulding responded that no it was not specified for that use. Committee Member Ricketson asked if the funding for this project could be moved to the Harrison Street Steps project, due to the partial neighborhood funding and similar categories of recreation. Staff Coordinator Paulding responded that additional funding for the steps project will be presented to the NCIP Committee at a later time, so Public Works Director Renny suggested keeping to the agenda items at the current time of discussion. Public comment was received by Tom Reeves saying that the submitter should be contacted on these updates. Rosemary Robert commented on the concerns for safety of the Harrison Street Steps project and the lack of parks for the Old Town neighborhood. For NCIP Committee discussion, Committee Member Jannasch commented the NCIP Committee members should reach out to the submitter and not the City. Committee Member Lenowska introduced a motion to approve the item as presented. The motion was seconded by Committee Member Purdy. Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 4  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes The motion carried by the following vote: AYES: 14 COMMITTEE MEMBERS: Purdy, Stocker, Lenowska, Fields, Hanson, Tipton, Baker, Whitney, Jannasch, Tjandra, Ricketson, Duke, Johnson NOES: 0 COMMITTEE MEMBERS: ABSENT: 1 COMMITTEE MEMBERS: Adam ABSTAIN: 0 COMMITTEE MEMBERS: RECUSED: 0 COMMITTEE MEMBERS: 5. Recommend City Council Appropriate Additional Funding from the Neighborhood and Community Improvement Program Contingency Balance (31ncont) to the Deer Flats Park Fencing and Benches Project (ncp2418) (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Approved as submitted. Staff Coordinator Paulding introduced the item providing overview details desciribg the need for additional funding at the current stage of the project. Committee Member Ricketson asked how much is the contingency account balance currently, which Staff Coordinator Paulding responded $69,514.00, as listed in the report. Committee Member Stocker asked for clarification on the original reason for moving the benches, which Staff Coordinator Paulding responded that the benches were to be used at a bus stop, but now preferred to face the fields as opposed to facing the street. No public comment was received for this item. Committee Member Adam joined the meeting remotely at 6:45PM. Committee Member Cohick commented that the benches would be better used by the public facing the other direction and help control access points to the park by being relocated. Committee Member Adam signaled with the hand function wanting to speak however technical issues prevented any audio to be heard from Committee Member Adam, so she could not comment nor participate as an NCIP Committee Member in accordance with the Brown Act. Committee Member Tipton asked if an agenda item at a future NCIP meeting to discuss the contingency and end balance accounts, which Public Works Director Renny clarified that since contingency is not a capital project, so City staff are looking to ending the use of contingency balance going forward. Committee Member Fields commented with concerns of the increased price and scope of this project. Committee Member Overton commented on the scope for changing the orientation and location of the benches in respect to the fences. Vice Chair Duke asked what will be next for this project, and Staff Coordinator Paulding responded that this project is shovel ready once the funding appropriation is completed. Committee Vice Chair Duke introduced a motion to approve the item as submitted. The motion was seconded by Committee Member Jannasch. The motion carried by the following vote: AYES: 14 COMMITTEE MEMBERS: Purdy, Stocker, Lenowska, Fields, Hanson, Tipton, Baker, Whitney, Jannasch, Tjandra, Ricketson, Duke, Johnson NOES: 0 COMMITTEE MEMBERS: ABSENT: 1 COMMITTEE MEMBERS: Adam ABSTAIN: 0 COMMITTEE MEMBERS: RECUSED: 0 COMMITTEE MEMBERS: Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 5  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes 6. Receive Presentation and Discuss Existing NCIP Projects (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: TBD Staff Coordinator Paulding introduced the item providing background details to provide context of existing projects and of the goal of this item to be ongoing, reoccurring in a few of the future NCIP Committee meetings. He provided a brief presentation with an overview of the selected “Current NCIP Projects In-Progress” for this item. Committee Member Tipton asked if the selected projects can be presented in chronological order of the oldest projects first, which Staff Coordinator Paulding clarified that many of the projects presented are among the older and helped explain the naming system for the projects which often helps indicate the approximate year of the project. Committee Member Hanson asked if there is any way to see what the Mark Thomas bike path project may look like when passing? Staff Coordinator Paulding responded that City staff have conceptuals which can be brought for presentation to the NCIP Committee meetings. Committee Member Fields asked about the NCIP projects in construction on how they look as far as costs and budgets. Staff Coordinator Paulding responded regarding the Casa Verde Rec Trail Crossing project, which is the one project currently in construction, that the NCIP funding has been matching funds from federal grant, and although the project is complex, City staff do not have any intention to come to the NCIP Committee for additional funding. Public Works Director Renny also responded that the issue for the Casa Verde Rec Trail Crossing project was not for construction cost, but for souring of materials. Committee Member Stocker asked what is the purpose of this effort in reviewing the existing NCIP projects. Vice Chair Duke responded seeing the City’s budgetary shortfall that the intention is to review the projects that have been approved but not being worked on by City staff, which is 47 projects and an aggregate open balance of $9.3 million, so those projects may have reasons for defunding in order to show City Council that the NCIP Committee is willing to help funding of the 10 million dollar shortfall that the City faces and to avoid the past occurrences where there was no discussion for the funding, so this is an opportunity for discussion of the NCIP process with the City Council. Committee Member Overton asked if a Deer Flats project was approved in 2024 fiscal year cycle but it’s not listed in the open projects, which Staff Coordinator Paulding responded that the NCIP Committee did give the recommendation to City Council but they chose not to fund it, and Vice Chair Duke added that the NCIP Committee representative would need to follow what City Council’s advice to see whether or not the project goes through. Staff Coordinator Paulding clarified that there were 5 projects that were recommended by the NCIP Committee, but the City Council did not fund the projects, and the Council resolution posted on the NCIP website for reference. NCIP Committee Member Fields how quick of a timeframe can the NCIP Committee get through these projects since it seems that the City Council is moving at a faster pace, which Vice Chair Duke responded that can be discussed further by the NCIP Committee after public comment. Public comment was received from Gina Sessions recognizing Staff Coordinator Paulding for bringing this effort to the NCIP Committee and she commented the need for the City Council and the NCIP Committee to come together and negotiate on discuss budget needs to keep the City and NCIP thriving together. Robert Yoha commented in favor of the Casa Verde Rec Trail project needing to continue for public safety and in favor of the Mark Thomas Drive project also needing to continue for public safety, despite the budget shortfall that the City is facing. For NCIP Committee discussion, Vice Chair Duke commented that the recent discussions by City Council showed the City Council’s interest in raising taxes in order to meet the budget shortfall for future years, but taxes do not meet the Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 6  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes immediate budgetary needs for this year. Vice Chair Duke commented to agendize the next few NCIP Committee meetings to receive the remaining existing projects that are not currently actively worked on by staff. Public Works Director Renny commented that City Staff are working to schedule a joint meeting between the City Council and NCIP Committee. Committee Member Tipton was in favor of the proposed motion but asked if the projects can be presented in chronological order. Vice Chair Duke commented to Staff Coordinator Paulding to also provide the voting totals for that period and what year that it was actually approved. Committee Member Fields recommended that the projects would be organized by status of completion meaning the projects least completed at top of the list. Committee Member Jannasch commented that the NCIP Committee Members should make sure to contact the submitters of any of the existing projects that will be discussed, so the submitters have a chance to participate, which Vice Chair Duke agrees to make this effort with public participation. Committee Member Tipton introduced a motion to review existing projects in chronological order and including status details of completion and the voting totals from their respective fiscal cycles. Vice Chair Duke amended the motion to add that the list of projects will be in the order of projects per the attachment for this item, over the next three meetings reviewing projects in sets of 15, then 15, and then the final 17 projects at a time. The motion was seconded by Committee Member Jannasch. The motion carried by the following vote: AYES: 14 COMMITTEE MEMBERS: Purdy, Stocker, Lenowska, Fields, Hanson, Tipton, Baker, Whitney, Jannasch, Tjandra, Ricketson, Duke, Johnson NOES: 0 COMMITTEE MEMBERS: ABSENT: 1 COMMITTEE MEMBERS: Adam ABSTAIN: 0 COMMITTEE MEMBERS: RECUSED: 0 COMMITTEE MEMBERS: 7. Screen Preliminary Project Nominations for the NCIP Fiscal Year 2025/26 (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Action: Reviewed preliminary project submittals to determine project eligibility. Staff Coordinator Paulding introduced the item providing a presentation with an overview of the project nominations and notes were included in the agenda packet for this item. Committee Member Lenowska asked if a presentation could be made to the NCIP Committee for the long term effectiveness on the traffic mitigation in putting NCIP funds towards these types of projects. Public Works Director Renny responded that the speed radar signs can be effective for certain driving habits and can collect data on various traffic details. Vice Chair Duke asked Parks Operations Manager Norton if he would like it as four fuel reduction projects or just consolidated to 1 project, and he responded in favor of just one project. Public comment was received by Esther Malkin about the speed radar sign recently installyed that has the capacity of gathering information, and visually the neighbors can see the difference for how the sign works positively affecting the traffic. She also commented on the city undergrounding that the project funding could be used for more of the budgetary shortfalls that the City faces. Tom Reeves spoke in favor of undergrounding with proposing 2 million dollars for the next 5 years. Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 7  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes Additionally, he mentioned that the scope of funding for 5 years should remain separate from the other project nominations related to undergrounding which would apply only to funding from this cycle. Tom Reeves also clarified details of the mural on the Recreation Trail and the pedestrian barriers near the Recreation Trail and on Hartnell could be combined. Library Board of Trustees spoke in favor of the project nominations for Library improvements highlighting the budgetary restraints but also the needs in the short term. Lee Bezler spoke advocating in favor of the project nominations for Library improvements highlighting the Library as a place for the community and the impacts of the power generator to help keep services open for the Library during storms. Edie Laktah spoke advocating in favor of the project nominations for the Library highlighting improvements for the water fountains and restrooms for students and the community. Shannon Conner spoke advocating in favor of the project nominations for the Library highlighting how funds have been raised by volunteers like the Monterey Public Library Friends & Foundation and could use support from the NCIP for funding. Robin Domiter commented regarding the recent discussions by City Council to consider utilizing NCIP funding for the budgetary shortfall, which she advocated for the NCIP Committee to consider limiting new projects while the NCIP has a large backlog list of existing projects already. Robert Yoha commented regarding the project nominations for Casanova Oak Knoll Park specifically for replacing the trash bins. Project COK-02 was noted by Committee Member Lenowska as invalid and was withdrawn. Project FF-01 was noted by Committee Member Baker as invalid and was withdrawn due to being on county property. Project FF-02 was noted by Committee Member Baker as duplicate scope with other fuel reduction projects and was combined with MN-15. Project GW-01 was noted by Committee Member Lee as duplicate scope with other fuel reduction projects and was combined with MN-15. Project MV-01 was noted by Committee Member Jannasch as invalid and was withdrawn due to being on private property. Project MN-09 was noted by Committee Member Fields as invalid and was withdrawn. 8. Discuss Procedures for Reviewing Project Nominations with Similar Scope from Different Nominators (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) No action taken Staff Coordinator Paulding recognized the discussions from the previous item that covered this topic. Public comment was received by Tom Reeves who identified his previous public comment for similar project nominations that he had submitted. 9. Discuss Prioritizing NCIP Project Nominations Received for the FY 2025-26 Cycle (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 8  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes No action taken Staff Coordinator Paulding introduced the item with the recommendations and discussions of the agenda item. Committee Member Johnson asked the question if there is a history of the NCIP Committee of limiting the amount of projects for neighborhood that are submitted, which Vice Chair Duke responded that the NCIP allows for project submissions from all, and the NCIP Committee recommends the project submissions to City Council. Public comment was received by Tom Reeves stating the City Charter section that the NCIP Committee can recommend multi-year projects and funding, which he also asked the City Attorney’s Office, who referred to the City Manager and the City Finance Director, but none responded saying no, so there could be potential for NCIP projects with multi-year funding. Gina Sessions commented that the NCIP Committee can take different approaches to manage the backlog of projects and the current budget shortfalls faced by the City, and shortages of City staffing. Committee Member Jannasch commented how certain projects can be prioritized based on the time for engineering or time for other City departments, which Vice Chair Duke agreed for the NCIP Committee to have a project complexity index as a criteria when the NCIP Committee is reviewing. Staff Coordinator Paulding responded that work is required to inform the NCIP Committee of the work required and that projects take the most time when they require neighborhood consent, so NCIP Committee Members can get support and find out early in the process that there is not going to be support, especially before NCIP Committee voting. Committee Member Tipton commented that the NCIP Committee has set money aside in previous cycles, with one suggestion from the community has been to spend the money on buying land and building a homeless shelter, which can benefit the community while also reducing the number of projects overall. Vice Chair Duke responded that many large projects are being discussed already of the fuel reduction, the fire and police stations improvements, the wharfs, and the ADA-related projects. Committee Member Fields commented how last year there were several multi-million project nominations that were reviewed, then for this cycle through the review and voting process that good projects come out with a generally agreed consensus when understanding to prioritize the neighborhoods’ needs. Vice Chair Duke responded that the NCIP process was hurt during the COVID period when projects were defunded without discussion between the City and NCIP Committee, so it is a better to be more collaborative with the City Council. 10. Follow-up Discussion from Joint Meeting of the City Council and Neighborhood and Community Improvement Program (NCIP) Committee to Discuss Project Priorities and Process (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) No action taken Staff Coordinator Paulding introduced the item reviewing details from the previous joint meeting with the City Council and the NCIP Committee held on August 19th. Public Comment was received by Tom Reeves citing section 6.6c of the City Charter to highlight City Council’s actions of defunding the projects during COVID and advocating for open discussion between the City Council and the NCIP Committee for the current and future budget issues. Gina Sessions commented on the discussions with the City Council can help mitigate the chance for less favorable outcomes to the NCIP to occur. Committee Member Jannasch commented asking if the joint meeting with the City Council and NCIP Committee before the City Council makes a decision on NCIP funds? Vice Chair Duke responded that some of the options discussed by the City Council would have to go to voting ballot next year, so there would be Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 9  Neighborhood and Community Improvement Program 9/10/2025 6:00:00 PM Committee Minutes time for the NCIP Committee for this fiscal cycle and advocated in favor that the City Council should not impact the NCIP budget for this fiscal cycle which would contribute to completing projects for the benefit of the City. Committee Member Fields commented speaking to the past action of the NCIP projects being defunded during COVID which undermined the NCIP process with the work and discussions that went into developing these projects so the City and City Council needs to discuss more upfront if funding will be removed due to the NCIP Committee not properly serving the community, so that the NCIP Committee members do not lose their own time and efforts going through this process. Committee Vice Chair Duke commented on how important for the NCIP Committee to review existing projects that are not moving forward, allow the current ongoing projects to be completed, and continue voting for projects that are executable for the future. Committee Member Hanson commented at the previous joint meeting how the City Manager discussed the definition of maintenance, which Committee Member Tipton responded that the issue of maintenance refers to the man hours, which cannot be an capitol project with the NCIP, and Vice Chair Duke responded that a project is a capital improvement that extends the life of an asset, and suggested considering for a specific maintenance fund to be set aside for specific replacements of damaged or stolen items. Committee Member Hanson recognized the costs associated for City staff to maintain and repair items at parks, and Vice Chair Duke noted the use of contingencies for each project’s budget and would like to agendize the discussion for a larger contingency amount per project rather than the contingency fund as its own project. Committee Member Fields commented on the idea of defining maintenance and instead recognizing how the NCIP Committee already funds maintenance through the projects nominated in the usual NCIP cycle. COMMITTEE MEMBER COMMENTS Committee Member Tipton commented how NCIP Committee Members should review the public comments section of the City website, and Recording Secretary Lovett affirmed to send out the public comments link to NCIP Committee Members. NEXT MEETING September 17, 2025 ADJOURNMENT Committee Vice Chair Duke Adjourned at 9:23 PM Respectfully Submitted, Approved, Parker Lovett Reginald Paulding Recording Secretary NCIP Staff Coordinator Neighborhood and Community Improvement Program Committee Meeting Minutes 9/10/2025 6:00:00 PM 10