Parks, Arts & Recreation Commission

PARKS, ARTS & RECREATION COMMISSION MINUTES SEPT 21, 2023 MINUTES PARKS, ARTS & RECREATION COMMISSION MEETING THURSDAY SEPTEMBER 21, 2023 - 8:00 A.M. BRIDGE ROOM – CITY “To enhance community pride through developing and maintaining City parks with a high standard of quality.” Members Present: Julie Jelen, Janine Kopff, Adam Leiferman, Danielle Murdoff, Sam Murdoff, Maria Onnen, Daryl Tindle, Mercedes Turner Staff Present: Sara Cahill, Beth Green, Tom Pawelk, Angela Schuman, Sue Seeger, Erica Witzmann 1. General Business A. Call to Order: Julie Jelen called the meeting to order at 8:10 a.m. B. Approval of Agenda – Items may be added for discussion purposes or approval.  Add: AED Stations DANIELLE MURDOFF MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEM. MOTION SECONDED BY ADAM LEIFERMAN. MOTION CARRIED. C. Approval of Meeting Minutes  Regular Meeting Minutes from July 27, 2023 DARYL TINDLE MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM JULY 27, 2023. MOTION SECONDED BY DANIELLE MURDOFF. MOTION CARRIED. D. Citizen’s requests and comments. None. E. Commissions Liaison Updates. None. 2. Regular Agenda A. Consideration to review for recommendation park dedication requirements for the proposed Lot 1, Block 1, Great River 2nd Addition, a proposed residential Planned Unit Development. Angela Schuman asked the commission to consider a formal recommendation on park dedication requirements for the proposed residential portion of the Great River 2nd Addition plat. The portion of the plat area subject to park dedication is a 6-acre area which is part of the larger 20-acre parcel to be platted. Briggs Companies is proposing a 138- unit multi-family residential PUD to be developed in two phases. Page 1 of 4 PARKS, ARTS & RECREATION COMMISSION MINUTES SEPT 21, 2023 Staff is requesting cash-in-lieu which is approximately $79,000. Commission questioned whether the funds could be used to make improvements at the Community Center since it is within a half-mile of the site. Schuman explained that park dedication funds can only be used to acquire property or to construct new facilities. Generally, all park dedication funds are set aside for the Bertram Chain of Lakes Regional Athletic Park. The park dedication fund has been depleted for the acquisition of Bertram since we haven’t had new residential plats in 10 years. The Commission is not required to allocate the funds, only to accept or deny. Tom Pawelk noted that we may have to accept the funds and if the votes do not come in for the local option sales tax, then those dollars will be needed for continued development at Bertram. JULIE JELEN MOVED TO RECOMMEND CASH-IN-LIEU PARK DEDICATION FOR THE PROPOSED LOT 1, BLOCK 1, OF THE PLAT OF GREAT RIVER 2ND ADDITION, SUBJECT TO APPROVAL OF A RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT FOR THE SUBJECT LOT, CONSISTENT WITH THE SUBDIVISION ORDINANCE AND STATE STATUTE. MOTION SECONDED BY JANINE KOPFF. MOTION CARRIED. B. Review Monticello Community Center Entrepreneur Kitchen Program. Tom Pawelk explained that the commercial kitchen at the MCC has been sitting unused for many years. Staff, along with the EDA and Planning Commission are looking to deliver a program to the community that would open up the kitchen facility with an organized plan. Many potential food producers are unable to enter the market because of the high cost of constructing a certified kitchen facility. The Monticello Community Center Kitchen Entrepreneur Program offers an affordable, shared kitchen space. Our mission is to stimulate small food service business growth and development to assist entrepreneurs during the start-up phase of their organizational development through the City’s Economic Development Department This is open to Farmers market vendors, cottage license and small business that would like to have a storefront in our community. Goal is to work through EDA. A procedure that each applicant will follow. Those applicants would come back to a subcommittee of this group for review. The use would be for a 36-month period and an hourly rate. 1 to 3 businesses and some cottage businesses in between. Follow MDH guidelines. Daryl Tindle asked about how the fee was established and said seems generous. Pawelk explained that the thought is that it’s not just the initial hourly fee but helping to establish a new business which could then be a future tax-payer in the community. We are also to bring back community Page 2 of 4  PARKS, ARTS & RECREATION COMMISSION MINUTES SEPT 21, 2023 gatherings such as the community fish fry, pancake breakfasts, spaghetti dinners, etc. this is basically just the framework of the program. Danielle Murdoff, as an English is a Second Language instructor, asked if it is required for the applicants to be US citizens. Pawelk said the person holding the food preparation license would be the people that have to be here according to MDH. Adam Leiferman said that he would like to duplicate our framework for the City of Buffalo as they are trying to get something similar started. Pawelk asked the Commission to consider creating a subcommittee for the Entrepreneur Kitchen Program Application process. We will circle back at a later meeting for volunteers. ADAM LEIFERMAN MOVED TO RECOMMEND MOVING FORWARD WITH THE ENTREPRENEUR KITCHEN PROGRAM. MOTION SECONDED BY DANIELLE MURDOFF. MOTION CARRIED. 3. Discussion of Added Items A. AED Discussion: Daryl Tindle will ask the representative to give a presentation at the next PARC meeting in November. 4. Updates A. MontiArts Update (SS). Updated included in agenda packet. B. MCC Operations Update (SC/TH). Update included in agenda packet. C. General Park Updates (TP).  Park Needs Assessment: Bolton & Menk update: Wrapping up Needs assess and moving into park needs planning and will culminate in a full recommendation report in 2024. Please email city staff with important takeaways to go to City Council that stands out that you want brought to cc.  Angela Schuman asked about the maps, if Bolton & Menk uses a GIS based transition, and will they provide those layers to the City. Eric Holt explained that the maps were created graphically by Bolton & Menk and it would have to be determined o9n how those would work for community based interaction. They will create graphics for the final master plan.  Park Master Planning: will move into that next year and will be led by Anna Springer. The peer community comparison with Buffalo and Elk River. Refer to PAR system master panning slide. Angela Schuman asked about avoiding duplication and weaving in what was in Comp 2040 Plan implementation section. Springer said they don’t want to duplicate where things have already been identified. Page 3 of 4  PARKS, ARTS & RECREATION COMMISSION MINUTES SEPT 21, 2023 Want the plan to be cohesive and comprehensive. Revisit those, make sure they still hold and carry forward. Could look at identifying them as coming from the 2040 Comp Plan. They envision the Park Master Plan as an appendix to the 2040 Comp Plan wind will build off the work that has already been done.  Bolton & Menk will present the Needs Assessment to the City Council on October 23, 2023. 5. Schedule Next Meeting Next Regular Meeting: November 30, 2023, at 8 a.m. in the Bridge Room at the Monticello Community Center. 6. Adjournment DARYL TINDLE MOVED TO ADJOURN THE MEETING AT 9:55 A.M. MOTION SECONDED BY ADAM LEIFERMAN. MOTION CARRIED. RECORDED BY: Beth Green DATE APPROVED: 11-30-2023 ATTEST: Tom Pawelk Page 4 of 4