City Council

MINUTES OF THE BOROUGH OF MONTOURSVILLE February 6, 2023 The regular meeting of the Montoursville Borough Council held in the John Dorin Municipal Building was called to order by President Eric Greenway at 7:00 PM with the following answering roll call: Misty Emick, Eric Greenway, Robert Brown and Mark Tillson. Absent: Kaleb Daniels and Chris Lucas. The Pledge of Allegiance was observed. The January 3, 2023 minutes were approved on a motion by Mrs. Emick, and second by Mr. Greenway. The motion carried. VISITORS AND PUBLIC COMMENT FOR AGENDA ITEMS – Nothing at this time. TREASURERS REPORT – Motion by Mr. Brown to approve the January 2023 treasurer’s report, second by Mr. Greenway. The motion carried. NEW BUSINESS – 2023 ENGAGEMENT LETTER/LARSON, KELLET & ASSOC – AUDITING SERVICES-- Council President, Mr. Greenway presented the 2023 engagement letter submitted by Larson, Kellet & Associates for review. Motion by Mrs. Emick to approve 2023 engagement letter for Larson, Kellet & Associates for auditing services, second by Mr. Brown. The motion carried. BUDGET MODIFICATION FOR CDBG FFY 2020-CV – Ms. Jamie Shrawder/SEDA COG explained and reviewed the FFY 2020 –CV Budget Revision proposal. She shared the budget modification permits the excess funds in the both the Elderly Housing Hand Sanitizing Stations - $4,336.96 and the Indian Park Hand Washing Station - $6,040.04 projects to be put in to the Center for Independent Living Rooftop Air-Conditioning Unit project. Council member, Mrs. Emick inquired about future maintenance/supply costs for the Hand Washing Stations. Ms. Shrawder explained that there is abundance of paper towels and soap included in the project. Motion by Mr. Greenway to approve FFY 2020 CDBG-CV Budget modification presented, second by Mrs. Emick. The motion carried. BUDGET MODIFICATION FOR CDBG FFY 2020– Ms. Jamie Shrawder/SEDA COG explained and reviewed the FFY 2020 Budget Revision proposal. She explained the project’s one applicant, that once qualified for the Homeowners Sidewalk Project was no longer eligible, therefore she is recommending the excess funds $4,825.00 to be put in to the Curb Cuts Phase IV project. Motion by Mr. Greenway to approve FFY 2020 Budget modification presented, second by Mr. Brown. The motion carried. AMENDMENT #2 TO SUBRECIPIENT AGREEMENT – CDBG CV 2020 – Council President, Mr. Greenway presented Amendment #2 to the Subrecipient Agreement CDBG CV 2020 for review. Ms. Jamie Shrawder/SEDA- COG reviewed and explained the amendment increasing the funds - $10,377.00 in to the Center for Independent Living Rooftop Air-Conditioning Unit project. Motion by Mr. Greenway to approve Amendment #2 to the Subrecipient Agreement CDBG CV 2020 increasing funding of $10,377.00 in to the Center for Independent Living Rooftop Air-Conditioning Unit project as presented, second by Mrs. Emick. The motion carried. CHANGE ORDER #10 – MECHANICAL & ELECTRICAL IMPROVEMENTS TO THE MONTOURSVILLE WATERWORKS PROJECT – Council President, Mr. Greenway reviewed and explained Change Order #10 for the Mechanical & Electrical Improvements to the Montoursville Waterworks Project. February 6, 2023 Motion by Mr. Greenway to approve Change Order #10 for the Mechanical & Electrical Improvements to the Montoursville Waterworks Project to Appellation Construction Services, LLC in the amount of $ 2,715.00, second by Mr. Brown. The motion carried. PURCHASE 2023 JOHN DEERE 320P-TIER BACKHOE LOADER –PLASTERER EQUIPMENT CO, INC/FIVE STAR EQUIPMENT, INC – COSTARS – Council President, Mr. Greenway presented a quote to purchase a 2023 John Deere 320P-Tier Backhoe Loader for review. A discussion about brands/leasing versus a purchase/trade ensued. Motion by Mr. Brown to approve Purchase 2023 John Deere 320P-Tier Backhoe Loader –Plasterer Equipment Co, Inc. /Five Star Equipment, Inc. through COSTARS in the amount of $83,000.00, second by Mr. Greenway. The motion carried. EMPLOYMENT – EXECUTIVE ASSISTANT/CLERK – SARAH MORGAN – Motion by Mr. Brown to approve the employment of Sarah Morgan for the position of an Executive Assistant/Clerk, second by Mrs. Emick. The motion carried. PLANNING & ZONING – Central Keystone COG Reports January 2023. RECREATION – Council member, Mrs. Emick explained the Recreation Board is working on the summer entertainment schedule and welcomed any requests, events or ideas for the upcoming season. She reviewed and explained Event permit 2023-01. Motion by Mrs. Emick to approve event permit 2023-01, second by Mr. Brown. The motion carried. STREETS/WATER – Street and Water Project Coordinator, Mr. Clifford Hoffman requested a date and time to be setup to review a new parking in Indian Park. It was noted that the cables roping off some current parking areas need tightened. Mr. Hoffman also shared he is currently reviewing SCADA projects punch list. MAYOR – Nothing at this time. POLICE CHIEF – Police Chief Gyurina reviewed the January 2023 Police Report. COUNCIL PERSONS – Nothing at this time. SOLICITOR – Nothing at this time. PENDING MATTERS – Nothing at this time. CORRESPONDENCE AND ANNOUNCEMENTS – The next Council meeting will be held Tuesday, March 6, 2023. Council President, Mr. Greenway announced an executive session will be held immediately following this meeting to discuss legal matters and Council will not be reconvening. VISITOR AND PUBLIC COMMENTS – Nothing at this time. ADJOURNMENT --There being no further business the meeting was adjourned at 7:35 PM on a motion by Mr. Greenway, second by Mr. Brown. The motion carried. Respectfully submitted, ____________________________________ Ginny Gardner, Borough Secretary