City Council

MINUTES OF THE BOROUGH OF MONTOURSVILLE April 3, 2023 The regular meeting of the Montoursville Borough Council held in the John Dorin Municipal Building was called to order by President Eric Greenway at 7:00 PM with the following answering roll call: Misty Emick, Eric Greenway, Robert Brown and Chris Lucas. Absent Mark Tillson and Kaleb Daniels. The Pledge of Allegiance was observed. The March 6, 2023 minutes were approved on a motion by Mr. Brown, and second by Mrs. Emick. The motion carried. VISITORS AND PUBLIC COMMENT FOR AGENDA ITEMS – Nothing at this time. TREASURERS REPORT – Motion by Mr. Lucas to approve the March 2023 treasurer’s report, second by Mr. Brown. The motion carried. NEW BUSINESS – REVIEW – 2022 MUNICIPAL AUDIT & FINANCIAL REPORT -Council President Mr. Greenway presented the 2022 Municipal Audit & Financial Report for review. Motion by Mr. Greenway to accept the 2022 Municipal Audit & Financial Report; second by Mr. Brown. The motion carried. COMMUNITY YARD SALE REQUEST -JUNE 2nd & JUNE 3rd, 2023 -Council President, Mr. Greenway presented the request for the Montoursville Borough Community Yard Sale to be held June 2nd & June 3rd, 2023. Motion by Mrs. Emick to approve the Annual Montoursville Community Yard Sale on June 2nd & June 3rd, 2023; second by Mr. Lucas. The motion carried. PAYMENT APPLICATION #8 – MECHANICAL & ELECTRICAL IMPROVEMENT TO THE WATERWORKS PROJECT – APPELLATION CONSTRUCTION SERVICES, LLC - $40,040.34 - Council President, Mr. Greenway presented Payment Application #8 related to the Mechanical & Electrical Improvement to the Waterworks Project. Motion by Mr. Greenway to approve Payment Application #8 Mechanical & Electrical Improvement to the Waterworks Project to Appellation Construction Services, LLC in the amount of $40,040.34; second by Mrs. Emick. The motion carried. CHANGE ORDER #11 – MECHANICAL & ELECTRICAL IMPROVEMENTS TO THE MONTOURSVILLE WATERWORKS PROJECT – Council President, Mr. Greenway reviewed and explained Change Order #11 for the Mechanical & Electrical Improvements to the Montoursville Waterworks Project. Street and Water Project Coordinator, Mr. Hoffman explained this is the cost for the installation of a valve that was as approved by engineering. Motion by Mr. Greenway to approve Change Order #11 for the Mechanical & Electrical Improvements to the Montoursville Waterworks Project to Appellation Construction Services, LLC in the amount of $ 12,192.91, second by Mr. Brown. The motion carried. April 3, 2023 TRAFFIC SIGNAL PROPOSAL –BROAD & WALNUT ST SIGNAL DESIGN –GROVE MILLER ENGINEERING - Council President, Mr. Greenway presented a proposal from Grove Miller Engineering for the traffic signal design for the intersection at Broad & Walnut Streets. It was explained this cost will be covered by the ARLE Grant. Motion by Mr. Greenway to approve Grove Miller Engineering Traffic Signal Design Proposal for the Broad & Walnut Street signals in the amount of $28, 300.00; second by Mr. Brown. The motion carried. APPLICATION FOR COUNTY AID -Council President, Mr. Greenway presented Application for County Aid for review. Motion by Mr. Lucas to approve Application for County Aid; second by Mrs. Emick. The motion carried. AUTHORIZATION LETTER –911 MEMORIAL COALITION RIDE -Council President, Mr. Greenway presented an Authorization Letter for the 911 Memorial Coalition Ride for review. Motion by Mr. Brown to approve the Authorization Letter for the 911 Memorial Coalition Ride; second by Mrs. Emick. The motion carried. BRUSH RECYCLING CENTER –SATURDAY OPENING DATES –APRIL 29TH, JUNE 24TH, AUGUST 26TH AND OCTOBER 28TH, 2023 -Council President, Mr. Greenway presented the Saturday opening dates for the brush recycling Center for review. Motion by Mrs. Emick to approve brush recycling center to be open on Saturday, April 29th, June 24th, August 26th and October 28th, 2023; second by Mr. Brown. The motion carried. PLANNING & ZONING – Central Keystone COG Reports March 2023. RECREATION – Council Vice President, Mr. Lucas reviewed and explained Event permits 2023-06, 2023-07, 2023- 08 and 2023-09. Motion by Mr. Lucas to approve Event Permits 2023-06, 2023-07, 2023-08 and 2023-09, second by Mrs. Emick. The motion carried. Council member, Mrs. Emick announced that the Great American Park Cleanup is on April 15th, 2023 from 9:00AM to 12:00PM. She shared volunteers are to contact the Rec Board/Members via email or Facebook. She also announced that the summer event schedule is almost finalized with an event every two weeks starting with the Montoursville Jazz Band starting out the season with a performance on May 24th. Council member, Mrs. Emick shared Recreation Board member, Nick Hannan did a fantastic job with the scheduling of events. STREETS/WATER – Street and Water Project Coordinator, Mr. Cliff Hoffman announced that both the brush recycling center and Mill Street are now both open for the season. He noted the water has not been turned on as of date in Indian park but has been turned on for Little League. He noted it was explained to Little League that they would be liable if pipes were to freeze. Council member, Mrs. Emick’s questioned if John Hazel Drive is open. Mr. Hoffman shared that it is. MAYOR – Mayor Bagwell shared he was extremely impressed with all the work done at Memorial Gardens and thanked all those involved. At this time, Memorial Gardens Committee member, Mr. Scott Konkle gave an update on the work completed at the Memorial Gardens. He explained Ettinger’s Garden Center cleaned up the flower beds, mulched, cleaned up dead plant/flower/tree limb debris and trimmed roses and went above and beyond the work that was included in their quote. He publicly thanked them for the donation of time and labor. He also shared the grass seed was donated by Konkle’s Landscaping. He explained the benches are being refinished and once complete will be reinstalled. Mr. Konkle thanked everyone involved and commented on a great team effort in the perpetual care of the gardens. Mayor Bagwell questioned if a council member has not shown up for several meetings whether it would be permissible to ask said member if their plans would be to continue to serve the community in that position. The Borough solicitor commented that asking said individual is okay, however there is nothing permissible in the Borough Code for the removal of a council member by Borough Council. Mayor Bagwell also discussed signage in Indian Park. April 3, 2023 He also thanked the Police Department for all the work that they do above and beyond what the public may perceive they do. POLICE CHIEF – Police Chief Gyurina reviewed the March 2023 Police Report. He discussed parking tickets issued during the previous snowstorm. Chief Gyurina also discussed upcoming spring speeding enforcement. COUNCIL PERSONS – Council member, Mrs. Emick thanked the National Honors Society Members and Counselors in attendance. Council member, Mr. Brown announced the Konkle Library finished their renovations. He shared a Ribbon Cutting Ceremony and Open House will be held on April 14, 2023 from 9:00am to 2:00pm and encouraged everyone to come check it out. He also stated the library looks very nice, is more functional as well as ADA complaint. He concluded by thanking all those involved or who had given donations towards this cause. SOLICITOR – Nothing at this time. PENDING MATTERS – Nothing at this time. CORRESPONDENCE AND ANNOUNCEMENTS – The next Council meeting will be held Monday, May 1st 2023. Council President, Mr. Greenway announced an executive session will be held immediately following this meeting to discuss legal matters and Council will not be reconvening. VISITOR AND PUBLIC COMMENTS – Fire Chief, Scott Konkle announced the fire department has started a 5- year subscription to “My Safety Location,” which allows the public to subscribe and input information about their households. He explained this allows the fire department to access information about any entered household, within their district, so that they may better serve residents during an emergency event. He also encouraged people/businesses to keep their information updated via the fire company’s Facebook page. Fire Chief Konkle also announced they will be having their live burn at the intersection of Willow and Broad St. on April 29th, 2023, all day. They will have instructors there to assist them in burning/training exercises during this event, with EMS staff on hand. He shared informational letters are being sent out along with a Facebook notification of this event. Total attendance of those expected to be involved in this live burn is around thirty individuals. Fire Chief Konkle concluded stating the Montoursville Fire Department was awarded a $381,000.00 Recruitment Grant that will allow them to pay for media advertisement, student tuition and staffing calls. He stated that it is a four-year grant with a yearly dollar allotment per year, for which they must meet specific criteria. Council member, Mrs. Emick congratulated Fire Chief Konkle on the awarding of this grant. ADJOURNMENT --There being no further business the meeting was adjourned at 7:48 PM on a motion by Mr. Greenway, second by Mr. Brown. The motion carried. Respectfully submitted, ____________________________________ Ginny Gardner, Borough Secretary