Central Vermont Public Safety Authority

Central Vermont Public Safety Authority Central Vermont Chamber of Commerce Building April 7, 2016 Meeting Minutes – Draft Directors present: Dona Bate and Tom Golonka, representing the City of Montpelier; Martin Prevost and Michael Smith representing Barre City and; Kim Cheney and Doug Hoyt, at-large directors. Directors absent: Alexandra Pastor, at-large director. Others attending: Joe Aldsworth; Paco Aumand, CVPSA Executive Director; Tony Facos; Bob Sager, Board Treasurer. The meeting was opened by Tom at 6:30pm. Without objection the agenda was approved, as presented, with one addition. A motion to approve the minutes of the March 17th meeting was made by Kim, seconded by Martin. Motion passed. Annual election of Board officers: A motion to re-elect Tom Board Chair was made by Doug, seconded by Dona. Motion passed. A motion to re-elect Alexandra Board Vice-Chair was made by Dona, seconded by Kim. Motion passed. A motion to re-elect Michael Board Secretary was made by Dona, seconded by Martin. Motion passed. Bob Sager remains Board Treasurer. Paco presented his Executive Director’s report and an overview of his activities since the last meeting. Including: a meeting with Barre City Deputy Fire Chief Joe Aldsworth to review the Mercer Study and specifically the employee survey associated with it; meetings with both City Managers and others regarding the respective cities ceding authority, to the Authority, for dispatch services beginning in FY18; a meeting with consultant Paul Gilles regarding the cities ‘ceding authority for dispatch; a meeting with labor attorney Scott Cameron regarding the upcoming labor negotiations (with Barre City) and how that relates to the Authority; work on the financial details of the $75,000 Homeland Security Grant (for upgrading consoles) that the Authority has received preliminary approval for and; assisting the Crime Research Group with the Smart Policing Grant application. The Board had a discussion regarding the ceding of authority. Paco offered a memo from Paul Gilles with some sample language for a resolution that would need to be approved and signed by both the Montpelier and Barre City Councils. The Board needs to come up with an operational plan, listing of transition costs and, specifics for labor contracts, all for the upcoming budget cycle. The Board had a discussion regarding labor contracts, specifically the police contracts-which govern the dispatchers. Key factors are: working conditions; job security; and where employees work. The Board will seek the services of labor attorney Scott Cameron to help navigate this process. Paco will attempt to have Mr. Cameron present at the next Board meeting. The Board had a discussion regarding creating a financial identity for itself including: choosing a bank; opening a checking account; creating formal financial policies and procedures and; contracting financial services. The Board tabled a discussion on the website status and development. Paco initiated a discussion of the Communication Center cost analysis including: different methods of cost allocation; net costs of each of the cities and; grandfathering in established revenue. A motion finding that premature general public knowledge of the personnel and contract issues to be discussed would clearly put the Authority at a substantial disadvantage should the discussion be public was made by Dona, seconded by Michael. Motion passed. A motion to go into executive session under the provisions of 1 VSA section 313 to discuss personnel and contract issues and, invite the Treasurer for both discussions, and the Executive Director for the second one only, was made by Dona, seconded by Michael. Motion passed. The Board went into executive session at 7:50pm. A motion to come out of executive session was made by Dona, seconded by Martin. The Board came out of executive session at 8:12pm. A motion to set the Executive Director’s salary at $60,000 for FY 17 was made by Martin, seconded by Michael. Motion passed. Without objection Tom adjourned the meeting at 8:25pm. Respectfully submitted by, Michael Smith CVPSA Secretary The Next regularly scheduled meeting of the Central Vermont Public Safety Authority will be held April 21st 6:30pm at the Central Vermont Chamber of Commerce Building.