Housing Authority

MONTPELIER HOUSING AUTHORITY Regular Meeting August 18, 2015 The meeting was called to order at 6:00 p.m. by Chairman McCullough with Commissioners Audy, Larson and Zern present. Commissioner Coble was absent. Agenda Item II – Approve Agenda The agenda was reviewed. Mrs. Troiano requested that a discussion of our legal services contract be added under other business. The agenda was approved as amended. Agenda Item III – Approval of Minutes Commissioner Zern moved that the minutes of the regular meeting of June 16, 2015 be approved as written. Commissioner Larson seconded the motion and it passed unanimously. Agenda Item IV – Review of Vouchers, Bank Statements and Financial Reports Vouchers and bank statements and were made available for Commissioners to review. Mrs. Troiano discussed the year-end reports and the status of the reserves. For public housing we had a budgeted deficit of $16,608.00 but ended the year with a $29,824.61 surplus. Our public housing operating reserves are now $401,307.11. We also had increases in our Section 8 Voucher and management fee reserves. We are still gradually increasing the number of vouchers under lease. Gould Apartments ended the fiscal year with a net income of $8,618.98. Because of this, we were able to pay for the boiler replacement without using all our savings. We also have to replace all of the smoke and CO detectors at a cost of $1,800 and replace the carpet in a vacated apartment. Agenda Item V - Executive Director’s Report There were no items in addition to the written report. Agenda Item VI – Approval of SEMAP Certification The SEMAP Certification was presented and discussed. Mrs. Troiano informed the Board that all items should receive the total points allotted. Quality control inspections were completed in June. -1- Commissioner Audy moved that the Certification be approved as presented and the Executive Director be authorized to submit it electronically. Commissioner Zern seconded the motion and it passed unanimously. (See attached resolution) Agenda Item VII – Gould Apartments – Ratification of Boiler Replacement Bid The Board had approved the boiler replacement bid by e-mail. The only firm to respond to the bid, ProHeat, gave a price of $9,341.05. Commissioner Larson moved that the bid approval be ratified. Commissioner Audy seconded the motion and it passed unanimously. Agenda Item VIII – Discussion and Action – Contract for Accounting Services Mrs. Troiano discussed the contract for accounting services. The contract is in a different format to include required language currently contained in the monthly cover letters. There is a $30 a month increase in the MHA fee, the first increase in many years. The fee for Gould Apartments remained the same. After a short discussion, Commissioner Larson moved that the contract be approved as presented. Commissioner Audy seconded the motion and it passed unanimously. Agenda Item IX – Any Other Business In other business, Mrs. Troiano informed the Board that during audit preparation, she discovered that we do not have a current contract with Paul Giuliani for legal services. She passed out a revised contract. The fee is the same as it has been for the duration of his service, $2,400 a year. After a short discussion Commissioner Zern moved that the contract for legal services be renewed as presented. Commissioner Larson seconded the motion and it passed unanimously. There being no further business the meeting was adjourned at 6:30 p.m. Respectfully submitted Jo Ann Troiano, Secretary -2-