Housing Authority

MONTPELIER HOUSING AUTHORITY Regular Meeting March 21, 2017 The meeting was called to order at 6:10 p.m. by Chairman McCullough with Commissioners Audy, Larson and Zern present. Commissioner Coble was absent. Agenda Item II – Approve Agenda The Agenda was approved with no changes Agenda Item III – Approval of Minutes Commissioner Larson moved that the minutes of the January 17, 2017 regular meeting be accepted as written. Commissioner Audy seconded the motion and it passed unanimously. Agenda Item IV – Review of Vouchers, Bank Statements and Financial Reports Vouchers and bank statements and were made available for Commissioners to review. Mrs. Troiano noted that the January $20 credit for extraordinary maintenance in January financial report was due to an expense in December that had a discrepancy between the written and number amount. We are maintaining our lease up amount rate 110 vouchers. The funding for calendar year 2017 is not in jeopardy. However the outlook for 2018 is bleaker. Gould Apartments is finally maintaining a healthy cash balance. Mrs. Troiano noted that she was able to transfer $4,000.00 to reserves this month. Agenda Item V - Executive Director’s Report In addition to the written report Mrs. Troiano provided an update on recruitment for the current job opening. Agenda Item VI – Discussion & Action Section 8 Voucher Resolution As discussed in the Executive Director’s Report we ended the calendar year with a negative HAP balance of $14,291. This will be offset by administrative fee reserves. Our fee accountant recommended adopting a Board resolution confirming that we are aware of the negative balance and will use administrative fee reserve to offset it. The motion was made by Commissioner Audy, seconded by Commissioner Zern and passed unanimously. (See attached resolution) Agenda Item VI Bid Opening - Contract Award MHA Audit Bids were solicited from two auditing firms. One proposal was received for the three year period and opened as follows: Guyder Hurley P.C. $7,120.00 each year -1- Commissioner Zern moved that the contract be awarded to Guyder Hurley P.C. Commissioner Audy seconded the motion and it passed unanimously. There being no further business the meeting was adjourned at 6:30pm. Respectfully submitted Jo Ann Troiano, Secretary -2-