Housing Authority

MONTPELIER HOUSING AUTHORITY Regular Meeting May 16, 2017 The meeting was called to order at 6:00 p.m. by Chairman McCullough with Commissioners Larson and Zern present. Commissioner Coble was absent. Agenda Item II – Approve Agenda The Agenda was approved with no changes Agenda Item III – Approval of Minutes Commissioner Larson moved that the minutes of the April 18, 2017 regular meeting be accepted as written. Commissioner Zern seconded the motion and it passed unanimously. Agenda Item IV – Review of Vouchers, Bank Statements and Financial Reports Vouchers and bank statements and were made available for Commissioners to review. Mrs. Troiano reviewed the financial reports and answered questions. She noted that nine months into the fiscal year we are in good financial condition. The public housing program is ahead of budget in spite of the higher than normal vacancies. Section 8 Vouchers are holding steady. Funding for both programs for the balance of the calendar year is not known. Gould Apartments are doing well. We transferred an additional $1,000.00 to reserves and made an annual loan payment to Capital City Housing Foundation. Agenda Item V - Executive Director’s Report In addition to the written report Mrs. Troiano reported she had an hour long phone meeting with HUD personnel as a conclusion to the Section 8 voucher remote review. Mrs. Troiano was informed there were no findings but there were concerns with record keeping in some areas. The report was reviewed by both the Executive Director and Board Chair. Mrs. Troiano had not had an opportunity to review the eight page report prior to the meeting. She will have a report for the next meeting. Agenda Item VI – 5 Year Plan for Non-Routine Maintenance The 5 Year Non-Routine Maintenance Plan was discussed and questions answered. Mrs. Troiano noted that July 2017 – June 2018 would become part of the FY2018 budget. Commissioner Larson noted that after the first year there is no mention of stove and refrigerator replacement. Mrs. Troiano will revise the document to include that item in the other four years After a short discussion, Commissioner Larson moved that the plan be adopted as amended. Commissioner Zern seconded the notion and it passed unanimously. Agenda Item VII – Discussion and Action – FY18 Operating Budget -1- Mrs. Troiano discussed current salaries and her proposal to reclassify Lorna’s position and set the salary at $35,500.00. Mrs. Troiano was asked to leave the room. When she returned Commissioner Zern moved that Lorna’s position be reclassified to the same pay grade as the Administrative Assistant/ Property Management Technician at a salary of $35,500.00 that Marlene and Anita receive a 3% raise and that the Executive Directors’ salary be set at $82,000.00. All employees would also receive a 3% contribution to SEP. Commissioner Larson seconded the motion and it passed unanimously. Agenda Item VIII – Other Business There being no further business the meeting was adjourned at 7:05pm. Respectfully submitted Jo Ann Troiano, Secretary -2-