Housing Authority

MONTPELIER HOUSING AUTHORITY Regular Meeting June 19, 2018 The meeting was called to order at 6:14 p.m. by Chairman McCullough with Commissioners Hannon, Larson, Stevens-Favorite, and Zern present. Agenda Item II – Approve Agenda The agenda was approved with no changes or additions. Agenda Item III – Approval of Minutes Commissioner Hannon moved that the minutes of the May 15, 2018 regular meeting be accepted as written. Commissioner Stevens-Favorite seconded the motion and it passed unanimously. Agenda Item IV Review of Vouchers, Bank Statements and Financial Reports Vouchers and bank statements were made available for Commissioners to review. Mrs. Troiano reviewed the April financial statements and answered questions. Mrs. Troiano reported that we were unable to meet our goal of 110 vouchers under lease by June 30. Although we have vouchers issued we lost two units effective May 31. Mrs. Troiano plans to absorb two vouchers we are currently administering for VSHA effective July 1. Agenda Item V – Executive Director’s Report At the last meeting the Board decided to postpone action on Chairman McCullough’s resignation because two Board members were absent. After a short discussion Commissioner Larson reluctantly moved that the Board accept Chairman McCullough’s resignation. Commissioner Hannon seconded the motion and it passed unanimously. Mrs. Troiano informed the board that she had been asked to be on a panel to make a presentation to Department Heads on affordable housing on June 20th. There will be no meeting in July. The need for an August meeting was discussed. Since it is anticipated that a new member will be appointed over the summer, we will need to elect a new Chair. Mrs. Troiano will keep the Board informed. Agenda Item VI – Discussion and Actions FY 19 Operating Budget Mrs. Troiano presented the budget Gordon/Griffin had prepared and answered questions. She noted that the salaries, benefits and non-routine maintenance are as approved by the Board at the May 15, 2018 meeting. Pro-rations of administrative expenses remain the same as last year. After further discussion, Commissioner Hannon moved that the FY19 Operating Budget be approved as presented and that Chairman McCullough be authorized to sign the HUD required resolution. Commissioner Zern seconded the motion and it passed unanimously. (See attached resolution) -1- Agenda Item VII – Discussion and Actions Contract Award – replace mansard roof shingles. Mrs. Troiano reported that bids have been solicited from several area roofing contractors and ads were placed in the World. However, no bids had been received. Mrs. Troiano will consult with Stan Sumner who had prepared the bid solicitation on possible next steps. Agenda Item VIII Mrs. Troiano advised the Board that HUD was again requiring a Board resolution declining the Capital Grant in spite of the fact that our HUD approved Five Year Plan states that we will not require Capital Funds during any of the five years covered by the Plan. Commissioner Larson moved that the authority decline to accept the FY2018 Capital Grant in the amount of $108,689.00. Commissioner Stevens-Favorite seconded the motion and it passed unanimously. There being no further business the meeting was adjourned at 7:05 pm Respectfully submitted, Jo Ann Troiano, Secretary -2-