City Council Meetings 2016-2024

MINUTES REGULAR MEETING MOOSE LAKE CITY COUNCIL Wednesday, January 11, 2012 City Hall 6:30 PM Regular Meeting Including Closed Session Call to Order: Mayor Ted Shaw called the meeting of the Moose Lake City Council to Order. In addition to Mayor Ted Shaw, the following City Councilors were in attendance: Curt Yort, Jim Michalski, Kris Huso, and Michael Peterson. Also in attendance: City Administrator; Mark Vahlsing, Chief of Police; Bryce Bogenholm, Lois Johnson, Eddie Palkie, Pat Oman. CALL TO ORDER Pledge of Allegiance Motion made by Councilor Huso to accept agenda with additions, seconded by Councilor Michalski. Motion carried. CONSENT AGENDA Motion made by Councilor Michalski to accept consent agenda, seconded by Councilor Huso. Motion carried. PUBLIC COMMENT No public comment was received. PREVIOUSLY DISCUSSED BUSINESS Optical Switching Building – Northeast Service Cooperative Middle Mile Fiber Project. No new information. Discuss 2012 Audit Service Proposals City Administrator Vahlsing stated that after reviewing the audit responses that were received, the Audit RFP Review Committee recommended that the City use Larson Allen for the 2012 audit; Their fees would be over $8000 less than the quote from the last years auditor McGladrey and company is very well respected. There was extensive experience working with City’s and County’s in Minnesota. Motion made by Councilor Yort to utilize Larson Allen for the 2012 audit service, seconded by Councilor Peterson. Motion carried. Set Special City Council meeting for finalist firms for 2012 General engineering services. Administrator Vahlsing recommended that due to the number of engineering firms being interviewed, two special Council meetings should be scheduled. Mayor Shaw stated that special city council meetings would be held Wednesday February 15, 2012 at 4:00 pm and Thursday, February 16, 2012 at 4:00 pm. NEW BUSINESS Update on activities of Carlton County Economic Development Pat Oman – Executive Director Mr. Oman gave an update on 2011 activities that took place in the City of Moose Lake; many of the projects were funded by energy efficiency grants. Construction and rehabilitation projects tended to have local contractors. The City’s Community Profile has also been updated. Annual Staff and Committee Appointments Mayor Shaw read the proposed 2012 Committee and City Council appointments:  Park Board opening due to a resignation. This position will be advertised.  Cemetery Board – Councilor Yort will step down from cemetery board and Councilor Peterson will take over.  Community Education – Councilor Huso will step down and Councilor Michalski will be taking over.  City Engineering/Architect – open, will continue to use LHB until decision made.  City Auditor – Larsen Allen  Official City Newspaper – Arrowhead Leader came in with lower quote  Housing/Redevelopment – Joanne and Barb reappointed Motion made to accept Jean Hedin as City Treasurer/Deputy City Administrator by Councilor Peterson, seconded by Councilor Huso. Motion carried. Motion made to accept City Administrator Vahlsing by Councilor Michalski, seconded by Councilor Yort. Motion carried. Motion by Councilor Huso to accept 2012 appointments, seconded by Councilor Michalski. Motion carried. Adopt 2012 fee schedule Administrator Vahlsing stated that the fee schedule is the same format as 2011 with the addition sewer and water rates and building permit fees. Administrator Vahlsing recommended looking at fees being set by resolution instead of ordinance. Motion made to accept the 2012 fee schedule by Councilor Huso, seconded by Councilor Peterson. Motion carried. League of MN Cities Insurance – Liability Coverage Waiver form Motion made by Councilor Yort not to waive the State insurance maximum liability limits, seconded by Councilor Peterson. Motion carried. City Investment Policy Administrator Vahlsing reviewed a draft investment policy covering City funds. The adoption of a policy by the City is recommended by State Auditor’s Office and auditors. Issue will be tabled at this time. Mayor Shaw stated that the draft policy will be discussed further at the February Council meeting. City Fund Balance Policy Administrator Vahlsing reviewed a draft Fund Balance Policy covering City reserves. The adoption of a policy by the City is recommended by State Auditor’s Office. Mayor Shaw stated that the draft policy will be discussed further at the February Council meeting. Pay Request 2 – Wastewater Treatment Plant Expansion Project – RJS Construction - $42,215 Administrator Vahlsing stated that pay request 2 would be the final pay request for the Wastewater Expansion project. The project is expected to be cancelled soon. Motion made by Councilor Peterson to pay the RJS Construction $42,215 as part of the Wastewater Treatment expansion project, seconded by Councilor Michalski. Motion carried. Resolution 12-01-01 – Cancelling construction contract with RJS Construction for Wastewater Expansion Project Administrator Vahlsing recommended that the resolution be discussed during the closed session. REPORTS AND CORRESPONDENCE Police Department Report – Chief Bogenholm reviewed the December 2011 police report Administrator Vahlsing distributed a newspaper article from Cloquet Pine Journal newspaper. The article highlighted the career and accomplishments of Chief Bogenholm. Administrator Vahlsing commended the Chief on his work with police department and in the community. Minnesota DNR – Trail Legacy Grant Program Application – Administrator Vahlsing reported to the Council that the two DNR Legacy Grant applications that were submitted; in 2011 were not funded. The applications were for improvements to the Riverside Arena and the Depot Annex. Both groups will go back to the drawing table and decide whether they want to reapply. Roy Petersen Park Playground Equipment Administrator Vahlsing stated that the Park Board was planning improvements to the Roy Peterson Park in 2012 depending on funding availability. The existing playground equipment is very outdated, the fencing needs to be repaired and the playing surface needs to be renovated. The Park Board has located some equipment for around $7200, only on sale until end of February. Administrator Vahlsing stated that he has been working with Park Board member Veronica Fenice is working on raising funds to assist in the park renovation and playground equipment replacement costs. She has also been working on design concepts for the park renovation. The Park Board will meet with Council in February to review specific options for new playground equipment. Motion by Michalski to go into closed session to discuss 1. Status of mediation for cost recovery of the past due billing balance with the Department of Corrections related to Wastewater system improvements. and 2. Review status of Contract with RJS Construction for expansion of wastewater plant. Closed session under M.S. 13 D.05, Sub. 3(b.) Attorney Client privilege. Second by Peterson. Motion Carried Motion by Huso to return to open session. Second by Peterson. Motion Carried. Motion by Michalski to adjourn meeting. Second by Yort. Motion Carried. Submitted by: Paula Danelski, Recorder Revised by Mark Vahlsing City Administrator