City Council Meetings 2016-2024

MINUTES REGULAR MEETING MOOSE LAKE CITY COUNCIL Wednesday, January 13th, 2016, 6:30 pm; City Hall PRESENT: Mayor; Ted Shaw, City Council Members: Jim Michalski, Kris Huso, Mike Peterson, Doug Juntunen. OTHERS PRESENT: Interim City Administrator; Jean Hedin, Chief of Police; Bryce Bogenholm, Eddie Pelkey, Elaine Booker, Randy Booker, Pam Jensen. 1. CALL TO ORDER Mayor Shaw called the meeting to order at 6:30 p.m. and opened Reorganizational meeting. A. Pledge of Allegiance Reorganizational Meeting: 1. Committee and Annual Appointments CHANGES ARE NOTED: For complete list of Committee and Annual Appointments, see attached. City Engineer: Steve Heth  Motion made to accept by Councilor Juntunen, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. Committees: Those highlighted in yellow needed to be contacted. Changes were made to committees as necessary. There is one opening on the Park and Rec Board which will be advertised. City Administrator/Zoning, will need to be reapproved once new City Administrator starts. For tonight, it will continue to be Jean Hedin.  Motion made to accept appointees by Councilor Peterson, seconded by Councilor Huso. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. Gail Lundgren appointed to Library Board.  Motion made to keep Curt Yort on the Public Utilities Commission for this current month and advertise for this appointment for ongoing term together with the Park Board opening for next month by Councilor Huso, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. CITY OFFICERS AND OFFICIALS:  Motion made for Jim Michalski to serve as Mayor Pro Tem by Councilor Huso, seconded by Councilor Juntunen. Vote: Yes – Huso, Peterson, Juntunen. No – 0. Motion carried.  Councilor Huso suggested seeking position for a yearly Building Official.  Motion made to accept the City Officers and Officials and have Duane Grace and Bruce Lourey continue as building inspectors, but advertise that position and keep Duane Grace and Bruce Lourey in these positions through the end of March 2016 by Councilor Michalski, seconded by Councilor Peterson. Councilor Michalski amended motion stating Animal Control Officer and Friends of Animals be based on a contract agreement not appointed, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. Kris Huso will be added to MN Department of Corrections Advisory Committee. Doug Juntunen will be added to Active Living Coalition.  Motion made to accept City Council Committees as stated by Councilor Huso, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. CITY ADMINISTRATION AND DEPARTMENT DIRECTORS: City Administrator/City Clerk-Treasurer: Jean Hedin will continue as interim and will be brought back to City Council when new City Administrator is on board.  Motion made to accept the City Administration and Department Directors with changes adding Jean Hedin as City Administrator/City Clerk-Treasurer until a new person is on board, by Councilor Peterson, seconded by Councilor Juntunen. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. 2. Set 2016 Fee Schedule Towing Fee: $100 or actual recommended by Chief Bogenholm. Consensus given by Council to make this change. Collection Fee for Library Board - $25 collection fee added as a new fee. Sewer: New rate changes (increase).  Motion made to accept 2016 Fee Schedule by Councilor Michalski, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. Close Reorganization Meeting  Motion made to close reorganizational meeting by Councilor Huso, seconded by Councilor Juntunen. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. 2. REGULAR CITY COUNCIL MEETING  Motion made to accept Agenda with correction by Councilor Peterson, seconded by Councilor Huso. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. CONSENT AGENDA  A. Minutes 1. November 10th, 2015, Joint Moose Lake School & City Council Meeting (Corrected) 2. December 5th, 2015, Special City Council Meeting. (Corrected noting who was present) 3. December 9th 2015 Regular City Council Meeting 4. December 11th, 2015 Special Emergency City Council Meeting 5. December 10th, 2015 Special Water and Light Meeting 6. December 16th, 2015 Regular Water and Light Meeting (Corrected)  Motion made to accept Minutes by Councilor Juntunen, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. B. Financial Reports 1. City Accounts Payable – January 2016 2. City Financial Statements – December 2015 (Unaudited) 3. Liquor Store - Profit & Loss Statement – December 2015 (Unaudited)  Motion made to accept Financial Reports by Councilor Huso, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. 3. PUBLIC COMMENT This time is reserved comments from the public on matters not listed on the agenda. Please keep comments to 3 minutes. 4. DEPARTMENTAL REPORTS A. Police Chief a. Police Report ( December 8th , 2015 – January 10th, 2016)  Chief Bogenholm stated tobacco compliance checks were completed in December with no violations. New Squad has been ordered. Mugs and Hugs will be on Saturday, February 27 at the Fire Hall from 9-12. B. Park a. Set Annual Seasonal Salary Campground/Park Manager (Memo)  Councilor Michalski stated negotiations were held with recommendation of $12,480 for the season which is April 15 to October 15.  Motion made to accept the change in salary for the seasonal Campground Manager by Councilor Peterson, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. C. Steve Devine Jelinski, a. Update on MCD Contract Jean and Steve, along with City Attorney, wanted to get a completion date for projects. On the letter from MCD, it outlines what is left with a completion date of February 1. Discussion had regarding pros and cons of the new phone system. Mayor Shaw stated the issues need to be addressed including the bandwidth. Steve will find out what problems exist by conducting a survey and bring back to the Council these issues at next City Council meeting.  b. Quote for Media Converter for Public Works and Arena: See Number 7 on MCD Memo  Motion made to purchase the two Media converters for $1169.22 by Councilor Peterson, seconded by Councilor Huso. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. 5. PREVIOUSLY DISCUSSED BUSINESS A. Approve Pawnshop Ordinance (Tabled)  Motion to approve the Pawnshop Ordinance by Councilor Juntunen, seconded by Councilor Peterson. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – Mayor Shaw. Motion carried. B. Minnesota Capital Investment Committee (No new Info) C. Consider Knollwood Drive Watermain Extension Informal Survey of Interest and possible single hookup. No New Information. D. Lake Shore Drive Street Project. 1) Contractors Pay Request #2: Hardrives $10,545.12.  Motion made to accept Pay Request #2 to Hardrives for $10,545.12 by Councilor Huso, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. 2) Project F: Contractors Pay Request #4: Kiminski Paving $7,487.33  Motion made to accept Pay Request #4 to Kiminski Paving for $7,487.33 by Councilor Peterson, seconded by Councilor Juntunen. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. E. Review Opportunity Business Park Punch List. No new Information F. Moose Lake Waste Water Treatment Facility Upgrade 1) Update on Project – Memo, Brian Gulden Informational. 2) Pay Request #5: Magney Construction $328,938.07  Motion made to accept Pay Request #5 to Magney Construction for $328,938.07 by Councilor Huso, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. G. Park Place Drive. No new Information H. Highway 73 Project Update. No new Information I. Local Road Improvement Funding : Debt Summary Information  Consensus had already been given to wait until new City Administrator is on board before proceeding with this item. J. Consider Reimbursement for past HRA Audits (Tabled) K. FEMA Flood Update. Memo. $139,556.27 submitted for reimbursement. L. Hiring Timeline: New City Administrator Councilor Juntunen stated some of the paperwork submitted is no longer to be obtained due to restrictions. Once the BCA information is back, the decision will need to be made regarding the candidate based on the information we do have. 6. NEW BUSINESS A. Pam Jensen/AWIN Group Continuation of Bus Service. Handicapped Door Access Community Center. Mayor Shaw stated the Arrowhead Transit has been operating since August 2015 which the City has been paying with the idea that the State would take over January 1. However, it was found out that it was contingent on the number of riders for the State to take on the payment and the ridership has not met that quota. This came as a surprise to the City, as we were not aware of this stipulation at the beginning. Pam Jensen stated the AWIN Group found out the hours will change from Tuesdays from 10- 1 (used to run until 4), every second Tuesday will be extended until 4 p.m. due to AWIN meeting on the second Tuesday of each month. Thursdays will run from 10-1 within Moose Lake and from 1-4 to Cloquet (Wal-Mart and SuperOne). January and February will be a grace period (no cost to the City) with these new hours and destination. If the quota is met within these two months, the State would then take over the cost. The cost to Cloquet is around $5 round trip. B. Application for Exempt Gambling Permit for Bingo at Holy Angels Catholic Church. Knights of Columbus.  Motion made to accept the above application by Councilor Peterson, seconded by Councilor Huso. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. REPORTS AND CORRESPONDENCE Pace Clean Energy Financing Mediacom Rate Change – Mayor Shaw read the notification for the public. (See City Website for this information as well.) Committee & Board Meeting Minutes Moose Lake Park Board Minutes, January 4th, 2016 Moose Lake Park Board Minutes, December 7th, 2015 Moose Lake Area Fire Protection District Minutes, December 8th, 2015 Moose Lake Area Fire Protection District Minutes, January 13th, 2016 8. ANNOUNCEMENTS Regular Moose Lake City Council, Wednesday, February 10th, 2016 - 6:30 p.m. City Council Chambers. Moose Lake Water Protection, Tuesday, March 1, 2016 6:30 p.m., City Council Chambers. Moose Lake Water and Light Commission, Regular Meeting– Wednesday, January 20th, 2016 – 4:00 P.M. Moose Lake Conference Room. Moose Lake Water and Light Commission Special Meeting – Rate Change, Friday, January 22nd, 2016, 4:30 p.m., City Council Chambers. Moose Lake Housing and Redevelopment Authority Board – Monday, February 8th, 2016, – 11:00 A.M. Hillside Manor Office. Moose Lake Area Fire District – Tuesday, February 9th, 2016 - 6:30 p.m. – Emergency Response Center. Moose Lake Park Board – Monday, February 1st, 2016 - 6:30 p.m. City Council/Town Board Chamber. Library Board Meeting – Thursday, January 21st, 2016 - 4:30 pm. City Conference Room. Moose Lake Technology Committee- Thursday, February 11th, 2016- 10:00 AM; City Conference room. 9. ADJOURNMENT  Motion made to adjourn by Councilor Huso, seconded by Councilor Michalski. Vote: Yes – Michalski, Huso, Peterson, Juntunen. No – 0. Motion carried. Recorded by: Paula Danelski Reviewed by: Jean Hedin, Interim City Administrator