BOPARC

Minutes of the October 14, 2020 Meeting of the Board of Park and Recreation Commissioners Location: via Zoom, Morgantown, WV Call to Order: President Hathaway called the meeting to order at 3:03pm. Establish Quorum: Members present included Jenny Selin, Rachel Fetty, President Patrick Hathaway, Danielle Trumble, Rick Landenberger, and Susan Klingensmith. Also present were Executive Director Meliss Wiles and acting City Finance Director Lori Livengood Minutes Approval: Minutes from both the September 9 1h Regular Meeting and October 1 s1 Special Meeting were approved by consensus. Correspondence: None Public Comment: Ryan Wilson from MHA stated that he and other members of his group were excited that the ice rink would be opening soon Financial Report: Acting Finance Director Lori Livengood stated that while the city is still in the hiring/ spending freeze, the BOPARC budget seemed to be trending with what was expected during this time. Report was approved through consensus. Executive Director's Report: No elaboration on existing report Rick Landenberger asked for an update on plans for the new trail in White Park and was told that things will pick back up during the spring. Danielle Trumble thanked administration for their efforts in coming up with new programming. Jenny Selin echoed those sentiments. President Hathaway asked for more budget info to be posted to our website for transparency concerning the budget and our services Report was approved through consensus. Old Business: • Update to Ice Arena 2020-2021 Season: Director Wiles stated that the ice rink would open Friday, October 161h and stated that BOP ARC has been in touch with user groups and the Mon County Health Department. She updated the board on repairs to the arena that had been completed including installation of the new chiller components and rental of a temporary dehumidification unit. She then asked the board to consider continuing use of the temporary unity throughout the season instead of dispensing levy funds on a new unit. This would be paid for by shifting funds from the Krepp's playground project site demolition and site prep which could now be done by staff. Conversation includeded questions about updated repair costs, staffing/ budget/ timeline for the playground project, and the plan for dehumidification at the rink for the 2021-2022 season. Danielle Trumble stated that while she was in favor of doing site demo/ prep in house, she was not in favor of spending earmarked playground money on other things. Jenny Selin stated that we needed to make sure that we had a plan for dehumidification for the following season. Director Wiles explained the contstant and ever changing need for the shifting of funds between projects. Jenny Selin motioned to approve the plan to continue use of the temporary dehumidification unit throughout the season using funds from the playground fund and Susan Klingensmith seconded. Motion approved 5-1, with Danielle Trumble dissenting. • Update to Ice Arena Improvement Project: Director Wiles explained the directives given to the Mills Group in order to lower the cost of the planned arena improvement project. The board discussed the changes to the originally proposed design including some architectural changes, finishing differences, and the new phases of the project. Phase 1A is early 2021 and includes addressing the chiller/ dehumidification units. Phase 1 B will be after the 2021-2022 season and includes improving the existing facility. Phase 2 will focus on additional ice/ seating/ etc in the future. Danielle Trumble moved to continue working with the Mills Group on cost and planning out the phases of the project, Rick Landenberger seconded. Motion passed 6-0. New Business: None Board Comments: Danielle Trumble urged public participation in the BOPARC process and thanked administration for their work. Jenny Selin stated that she appreciates the work that goes into moving these projects and facilities