BOPARC

Minutes of June 8, 2022 Meeting of the Board of Parks and Recreation Commissioners Location: Wiles Hill Community Building, Morgantown, WV Call to Order: President Selin called the meeting to order at 3:10 pm. Establish Quorum: Members present included Jenny Selin, Danielle Trumble, Susan Klingensmith, Cal Shamberger, Rachel Fetty, and Jenny Thoma Approval of Minutes: Danielle Trumble motioned to approve minutes, Cal Shamberger seconded the motion. Minutes from the May regular meeting and May special meeting were approved by consensus. Correspondence: None Public Comment: There were no public comments. Financial Report: Director Wiles reported that things are going well and there is nothing of note in this month’s report. Finance Director Kevin Tennant agrees that things are looking good and reported that there was a $16,000 payment from the Hotel/Motel Tax, coal severance should double by the end of the year, and another $750,000 will be coming from sales tax. Jenny Thoma motioned to approve the financial report, Danielle Trumble seconded the motion. Report approved by consensus. Executive Director’s Report: Director Wiles reported that site tour for the Lower Marilla Park RFQ for A&E design services went well. 5 A&E firms showed up to walk the entire expanse of lower Marilla. There appeared to be a lot of interest in the project. Submissions are due June 23. Director Wiles had an update from the Mills Group regarding a revised building envelope design. She is meeting with the Thrasher Group tomorrow to get an update for the Marilla Pool project. Old Business: Jenny Selin asked Jenny Thoma if there was any report about the Health & Wellness commission. Jenny Thoma reported that due to technical difficulties last meeting time there was nothing to report on. This month’s meeting will take place June 9, 2022. Jenny Thoma has been attending the H&W meetings as an unofficial BOPARC representative but will unlikely be able to continue doing so due to pending appointment to another board. Susan Klingensmith volunteered to attend the next H&W meeting. Designation of an official BOPARC representative will be determined at a later date. New Business: Director Wiles had a few requests for year-end budget adjustments. Three accounts exist with United Bank that are no longer used, but carry small balances and earn minimal interest. Director Wiles would like to transfer these balances to the Money Market account to eliminate the unproductive task of doing bank reconciliations every month just to record a small bit of interest. They’d still earn interest as a part of that whole. The amounts could be used as needed for Wiles Hill (RSVP and Bingo) and Dorsye’s Knob. Director Wiles request to transfer the funds for the three unused accounts (including any interest earned since April 30th) to the BOPARC Money Market account was motioned for approval by Rachel Fetty, seconded by Danielle Trumble, and approved unanimously. Board Comments: Cal Shamberger reported that he has spoken with many people in his age range (20’s- 30’s) that are very excited about the new pool at Marilla and would like to see some adult-only programming. Jenny Thoma is exited for the summer because that is when BOPARC facilities really get to shine. She was recently at Dorsey’s Knob and said it looked gorgeous. Susan Klingensmith is happy for summer to be here and thanked Melissa and Marissa for getting the pool open a week earlier. She is also looking forward to all of the concert programming in the parks. Danielle Trumble is looking forward to all of the summer events as well. She thanked BOPARC for being a sponsor for the inaugural season of the Morgantown Litter League and that over 1,300 lbs. of trash were collected. Jenny Selin is also looking forward to the concert series in the parks and would like to make sure that they are being promoted to the fullest extent. Rachel Fetty is enthusiastic about summer programming. Executive Session: Acquisition or development of real estate at public parks. (It is anticipated that the board will discuss this matter in executive session as authorized by W. Va. Code 6-9A-4(b)(9) for matters relating to the acquisition or development of real estate). Danielle Trumble moved to enter Executive Session at 3:54 pm, Jenny Thoma seconded the motion. Executive session was exited at 4:33pm. Adjournment: Meeting was adjourned at 4:34pm Respectfully Submitted, Susan Klingensmith June 9, 2022 Entered Into Record, Melissa Wiles Melissa Wiles, Director July 13, 2022