City Council

qcitp of iOOorgantotun \!rbe q[ttp .<!rbe morgantown Linda L. Tucker, Tucker, CMC 389 Spruce Street. Room 10 Morgantown, West Virginia 26505 (304) 284-7439 Fax: (304) 284-7525 Itucker@morgantownwv.gov Office of the City Clerk AGENDA MORGANTOWN CITY COUNCIL COMMITTEE OF THE WHOLE March 28, 2017 7:00p.m. NOTE: Committee of the Whole Meetings of the Morgantown City Council are intended to provide an opportunity questions, and identify policy options in an informal setting. No for the Council to receive information, ask questions, official action is taken at these meetings. meetings. At this Committee of the Whole Meeting the following matters are scheduled: scheduled: PRESENTATIONS: PUBLIC PORTION: ITEMS FOR DISCUSSION: 1. Ordinance amending section 1365.04 Planning and Zoning Code as it relates to bicycle storage rack requirements. 2. FY 2017 COBG Annual Action Plan 3. Urban Landscape Revision 4. Human Rights Resolutions *If you need an accommodation contact us at 284·7439* Page 1 of 23  Development Services 389 Spruce Street Morgantown, WV 26505 304.284.7 431 MEMORANDUM Date: 21 MAR 2017 To: Paul Brake, City Manager ................ .. .................... .. ................ .. .. .... ....... ............... via email Linda Tucker, City Clerk ................ ........ .. ...................... .. ..................................... via email RE : City Council Committee of the Whole Agenda - 28 MAR 2017 TX 17-05 I Bicycle Storage Rack Requirements During its 09 MAR 2017 hearing, the Planning Commission voted to forward recommendations to City Council to APPROVE the above referenced administratively requested Zoning Text Amendment petition. Attached herewith is the related Staff Report presented to the Planning Commission and the draft ordinance. The following dates will keep to standard Planning and Zoning Code Text Amendment protocol: City Council Meetings Committee of the Whole ...... .. .. .. .. .. ... .... .. ... .. .... ............ ....... .. .. ..... TUE, 28 MAR 2017 First Reading : ....................................... .... .. .. .... .......................... TUE, 04 APR 2017 Public Hearing and Second Reading: ...................................... TUE, 02 MAY 2017 Please include these items on the City Council meeting agendas noted above and include this communication and attachments in the 28 MAR Committee of the Whole meeting packet (in color). Only the ordinances should be included in the 04 APR and 02 MAY meeting packets. Thank you . Digitally signed by Christopher M. Fletcher, AICP Date: 2017.03.21 08:29:49 -04'00' From the Desk of: Page 1 of 1 Christopher M. Fletcher, AICP Director of Development Services Page 2 of 23  MORGANTOWN PLANNING COMMISSION March 9, 2017 6:30 PM City Council Chambers President: STAFF REPORT DeMasters, 6th Ward Peter DeMasters. CASE NO: TX 17-05 / Administrative / Bicycle Storage Vice-President: Carol Pyles, 7th Ward REQUEST: Administratively requested Zoning Text Amendments to Article 1365.04 1365,04 concerning Planning Commissioners: Bicycle Storage. Sam Loretta, 1't Ward Tim Stranko, 2nd Ward BACKGROUND and ANALYSIS: William Blosser, 3,d Ward On 14 JUL 2016, the Planning Commission forwarded zoning text amendments under Bill Petros, 4th Ward Case No. TX16-03 to City Council pertaining to the expansion of short-term and long-term bicycle storage requirements for developments of significant impact city-wide. City Mike Shuman, 5th Ward Council enacted those amendments on 06 SEP 2016 through Ordinance No. 16-42. William Kawecki, City Council VACANT, City Administration Through the course of administering these new bicycle storage requirements and continued consultation with the Bicycle Board, it appears prudent to refine and clarify certain elements of the bicycle rack standards. First, the minimum dimensions established for a bicycle storage space is three (3) in width by six (6) feet in length by four (4) feet in height. This results in a minimum distance between bicycle racks of six (6) feet to ensure each bicycle storage area has the minimum three-foot width. Standard bicycle rack facilities provide three (3) feet between parallel racks so that'two that"two (2) bicycles may occupy the same space. The proposed amendments reflect this common design and serve to: • Reduce the overall footprint of a multi-rack facility; • Ensure minimum acceptable distances between the faces of racks within multi- rack facilities; • Maximize functionality of a multi-rack facility; and, • Advance rack facility development. Development Services Christopher Fletcher, AICP The proposed text amendment also includes a graphic depicting an acceptable rack Director design and the minimum distance between rack faces. John Whitmore, AICP Second, the Bicycle Board suggested an additional amendment to remove the desired Planner III protective rack coatings thereby reducing potential barriers to creative bicycle rack design. Planning Division STAFF RECOMMENDATION: 389 Spruce Street Morgantown, WV 26505 Staff respectfully advises the Planning Commission to forward a favorable 304.284.7431 recommendation to City Council to amend the Planning and Zoning Code as presented in Addendum A of this report (deleted matter struck-through; new matter underlined) based on the information and findings presented herein. Page 1 of 1 Page 3 of 23  ORDINANCE NO. _ _ _ _ __ AN ORDINANCE AMENDING SECTION 1365.04 OF THE CITY OF MORGANTOWN PLANNING AND ZONING CODE AS IT RELATES TO BICYCLE STORAGE RACK REQUIREMENTS. The City of Morgantown hereby ordains that the City's Planning and Zoning Code is amended as follows (deleted matter struck through; new matter underline): 1365.04 DETERMINING THE NUMBER OF SPACES REQUIRED. (Q) Bicycle Storage - Long-term bicycle storage and short-term bicycle storage shall be provided in all Developments of Significant Impact. (3) Bicycle Rack Requirements. Long-term and short-term bicycle storage spaces using bicycle rack facilities shall observe the following design standards: (a) Each bicycle storage space shall be a minimum dimension of three (3) feet in width by six (6) feet in length by four (4) feet in height. Two (2) bicycle storage spaces may occupy the same area; provided,, each individual bicycle occupying the same area tS attached to a separate rack (See Graphic 1365.04.01 ). Graphic 1365.04.01 .01 - Bicycle Storage Space Layout Page 1 of 2 Page 4 of 23  Development Services 389 Spruce Street Morgantown, WV 26505 304.284.7 431 MEMORANDUM Date: 22 MAR 2017 To: Paul Brake, City Manager ............... ....... ..... .... .... .... .... .... .... .... .... ........... , ".... ,.......... via email Linda Tucker, City Clerk .. ...... .. ......................... ............. ,., .................., ..................... via email RE : City Council Committee of the Whole Agenda - 28 MAR 2017 Draft FY 2017 C.D.B.G. Annual Action Plan Appended is the Draft FY 2017 Community Development Block Grant (C.D.B.G.) Annual Action Plan for initial presentation to City Council at the 28 MAR 2017 Committee of the Whole meeting. The 2017 Action Plan addresses antipoverty, housing, rehabilitation, and infrastructure objectives identified in the City's 2014-2019 Consolidated Plan. The following table identifies the City of Morgantown's tentatively projected FY 2017 entitlement allocation based largely on FY 2016 funding levels. Final notice from the U.S. Department of Housing and Urban Development of the City's entitlement award for FY 2017 is forthcoming. Additionally, program income is maintained by the Fairmont-Morgantown Housing Authority and reallocated into the Home Rehabilitation Program. Source Projected Amount C.D.B.G. Entitlement Allocation $366,375.00 Recaptured funding from Previous Years $8,458.69 Program Income $5,800.00 Total FY 2017 Projected Annual Action Plan Funding $380,633.69 The City received applications from agencies totaling $620,833 in project funding requests, which far exceeds available funds. For continuity purposes, the appended 2017 Action Plan identifies funded projects. Additionally, please note the Administration and Planning category cap of 25% and the Public Service category cap of 15% can only be applied to the entitlement allocation. The appended Draft 2017 Action Plan will be placed on public display from 01 APR 2017 through 30 APR 2017. During this 30-day public comment period, copies will be placed at City Hall, the Morgantown Public Library, and on the City's website. The fiscal year for the 2017 Action Plan will begin 01 JUL 2017. The Development Services Department will contract with agencies for funded projects and monitor progress toward completion 30 JUN 2018. Digitally signed by Christopher M. Fletcher, AICP Date: 2017.03.22 09:33:29 -04'00' From the Desk of: Page 1 of 1 Christopher M. Fletcher, AICP Director of Development Services Page 5 of 23  City of Morgantown C.D.B.G. FY 2017 Annual Action Plan DRAFT Funding $ 366,375.00 Projected Annual Allocation $ 5,800.00 Program Income $ 8,458.69 Recaptured Funds from Previous Years $ 380,633.69 Total Available Funding Program Caps Program Categories Requested Funding Proposed Funding Adminstration & Planning 20%* $73,275.00 $ 73,275.00 $ 70,000.00 - - Category Total $ 73,275.00 $ 70,000.00 Public Service 15%* $54,956.25 Bartlett House $ 72,000.00 $ 25,000.00 MAYSP $ 14,800.00 $ 12,000.00 Mountaineer Boys & Girls Club $ 18,000.00 $ 12,000.00 Category Total $ 104,800.00 $ 49,000.00 Housing Housing Authority $ 145,800.00 $ 100,000.00 Program Income $ 5,800.00 $ 5,800.00 Category Total $ 151,600.00 $ 105,800.00 Non-Housing Community Development City of Morgantown $ 41,458.69 Category Total $ 41,458.69 Rehabilitation In Touch and Concerned $ 56,807.00 $ 44,375.00 BOPARC $ 100,000.00 $ 70,000.00 Category Total $ 156,807.00 $ 114,375.00 Total Available Funding $ 486,482.00 $ 380,633.69 Requested Funding Proposed Funding * Program Caps must be based on annual allocation amount. Page 6 of 23  Community Development Block Grant 2017 Annual Action Plan Development Services Department 389 Spruce Street Morgantown, WV 26505 304-284-7431 304-284-7430 (Fax) Page 7 of 23 SOURCE OF FUNDS The following table identifies the City of Morgantown's tentatively projected FY 2017 C.D.B.G . Annual Action Plan funding. Source Projected Amount C.D.B.G. Entitlement Allocation $366,375.00 Recaptured funding from Previous Years $8,458.69 Program Income $5,800.00 Total FY 2017 Projected Annual Action Plan Funding $380,633.69 Program income is maintained by the Fairmont-Morgantown Housing Authority and reallocated into the Home Rehabilitation Program. The U. S. Department of Housing and Urban Development regulations require the City of Morgantown to verify all funds are utilized within the corporate limits ofthe City of Morgantown, or with support agencies that provide 51 % of their services to City of Morgantown residents. EXECUTIVE SUMMARY The planning process actively encouraged participation of the city's housing and community service organizations, including the Fairmont-Morgantown Housing Authority, affordable housing providers, service agencies that assist the low- and moderate-income and principally low- and moderate-income clientele, advocates, and others. The City of Morgantown encourages citizens to provide input and participate in the planning, implementation, and assessment of the C.D.B.G. Program. This Action Plan is developed through public hearings, the use of existing data from previously approved plans and studies, consultation with a wide variety of local non-profit agencies, and discussions with other City of Morgantown departments. For-profit, non-profit, community and faith-based organizations were engaged several times throughout the prior year to assess city needs and priorities. The city's Development Services Department, Community Development Office is the lead agency overseeing achievement of the Consolidated Plan. The consolidated planning process actively involves housing and community development organizations in the city, including the Fairmont-Morgantown Housing Authority, nonprofit providers of affordable housing, service providers to the city's low- income and special needs populations, advocates, and others. The City of Morgantown has allocated its C.D.B.G. funds based on: principally benefiting Low/Mod income persons; or an activity in which predominantly low- and moderate-income areas or which has a presumed benefit; or an activity with an income requirement of low- and moderate income persons. All allocated funding has been utilized in a timely manner and .. ~ '1 r.~ t 01 0, MORGANTOWN 2017 C.D.B.G. Annual Action Plan 2 of 10 • 1 ~ Page 8 of 23 within budget. The City has always fulfilled its obligations to meet timeliness, project eligibility, and annual funding percentage requirements. • Affordable/Accessible Housing is the first unmet need in Morgantown and may provide a challenge for individuals who may have limitations because of age, mental or physical disabilities, substance abuse, and/or HIV/AIDS. Barriers to independent living are varied from affordable housing and rents, accessibility in multi-unit rental property, rehabilitation and retrofitting for those who own their homes. • Assisted living also presents an issue for individuals who may be living independently but require assistance with daily activities or travel outside their home. • Transportation is a challenge for many for various reasons. • Adequate level of care for the elderly, substance addicted individuals and persons living with HIV/AIDS is another underserved need in the City. • Employment and Job Training is an underserved need identified as many individuals dealing with limitations found in this subgroup do not have the requisite skills to obtain or maintain employment. • The reduction in Federal CD.B.G. funds limits the City's financial resources to meet the underserved needs in Morgantown. As the following chart illustrates, CD.B.G. funding allocated to the City of Morgantown has decreased since the City became an entitlement jurisdiction in 2004. As funding levels decreased, the ability to accomplish all program goals has diminished. However, the core values of housing and assisting low- and moderate-income individuals and families have been maintained in the Morgantown's CD.B.G. Program. The Housing Rehabilitation Program has been one of the most needed and successful projects utilizing City CD.B.G. funding. Annual C.D.B.G. Entitlement Allocations ~80r],0r]0 S10U,000 $6C10, 000 2015, $371,158 $500,000 .~4()U,O(JU )4()U,O(JU " - - --:-- - $300,000 $200.000 1(]1 C"•. S 1(,(" 17', 2014 2014". $359,651 S lllll,DUll so 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 ,. II f 0 MORGANTOWN 2017 C.D.B.G. Annual Action Plan 3 of 10 Page 9 of 23 DESCRIPTION OF PROJECTS Administration & Planning - $70,000 C.D.B.G. Administration $70,000 Activity .................................................... Administration Source ..................................... .... ............... C.D.B.G. Entitlement National Objective .................................. N/A Regulation Citation ................................. 570.206 (a) Project No .............................................. 2017 - 1 C.D.B.G. Administrative costs are necessary for project management, implementation, and inspection of the non-housing community development projects. Administrative costs include, but are not limited to, staffing, consulting services, general operating supplies, environmental inspections, postage, mileage expenses, printing, miscellaneous services and charges, legal expenses, fees, travel and training, and dues and subscriptions. Public Services - $49,000 Housing First Model ................................................................................................. $25,000 Activity .................................................... C.D.B.G. Public Services Sub-recipient Source .................................................... C.D.B.G. Entitlement National Objective ............................ ...... LIM Income Limited Clientele Eligible Activity ....................................... Public Services Regulation Citation ................................. 570.201 (e) Consolidated Plan Objective .................. Homeless 1, 3 Project No .............................................. 2017-2 The Bartlett House, Inc. intends to place people experiencing homelessness into permanent supportive housing situations and decreasing/eliminating their stay within emergency shelters. Emergency shelters will serve as a triage entry point to assess each individual presenting for service. Morgantown Area Youth Services Project (MAYSP) .............................................. $12,000 Activity .................................................... C.D.B.G. Public Services Sub-recipient Source .................................................... C.D.B.G. Entitlement National Objective .................................. LIM Income Eligible Activity ....................................... Public Services Regulation Citation ................................. 570.201 (e) Consolidated Plan Objective .................. Anti-poverty Project No ...................................... : ....... 2017-3 ., r ~I I l I f 'i (1' MORGANTOWN 2017 C.D.B.G. Annual Action Plan 4 of 10 , • I Page 10 of 23  The Morgantown Area Youth Services Project (MAYSP) operates under the fiscal administration of the Monongalia County Commission. MAYSP provides intervention services to youth and families primarily from low-income households experiencing delinquency and substance abuse problems. The proposed C.D.B.G. funded program would expand services to reach low-income youth and families living in the City of Morgantown experiencing substance abuse and underage drinking problems. Mountaineer Boys & Girls Club ............................................................................... $12,000 Activity ......... .. ........ ....... ........ .. ....... .. ....... C.D.B.G. Public Services Sub-recipient Source .................................................... C.D.B.G. Entitlement National Objective .................................. LIM Income Limited Clientele Eligible Activity ....................................... Public Services Regulation Citation ................................. 570.201 (e) Consolidated Plan Objective .................. Anti-poverty Project No .............................................. 2017-4 The Project Learn initiative provides after-school and summer educational enhancement and tutoring activities to at-risk students ages 6-16. The program includes homework help, tutoring services, high yield learning activities, collaboration with schools, character education, and parental involvement. Prevention Programs are offered every day including the Smart Moves prevention program and character education. The Boys and Girls Club is available to the students during non-school days and through the summer. Project Learn with the Mountaineer Boys and Girls Club serves low and very-low income children in the City of Morgantown. The Smart Moves and Fan Club programs help develop skills essential for transition between youth and adulthood. Family activities and meetings play a critical role in the program. Additionally, the program will include conflict resolution and anger management education. Housing Programs - $105,800 Fairmont-Morgantown Housing Authority ........................... .... ... ....... ..... ......... ........... $1 00,000 Program Income .......................... ..... ........ ... ... ... .......................... ... $5,800 Activity ................................. ......... .......... Housing Source .................................................... C.D.B.G. Entitlement National Objective ........ ......... ....... .. ........ LIM Income Housing Regulation Citation ................................. 570.202 (b) (9) (10) Consolidated Plan Objective .................. Housing Project No .............................................. 2017-5 I1 OJ or C iI rr yY r) HI i e MORGANTOWN ." 2017 C.D.B .G. Annual Action Plan 5 of 10 Page 11 of 23 Home Rehabilitation Program General Home Improvements. Assisting low-income homeowners make modest repairs to their homes. Qualified residents could apply for up to $20,000 at 2% interest for up to 15 years. For elderly and disabled persons, this can be a forgivable loan with 20% forgiveness rate per year over 5 years. These improvements could include roof replacement, heating and cooling units, electrical of plumbing upgrades, windows, flooring, sidewalks, porches, siding, etc. Rental Rehabilitation Program. Designed to increase the quality of low-income rental units in the City of Morgantown, Landlords will be able to apply for $10,000 at 1% interest for 10 years to make modest renovations to their rental units. As an incentive to improve the appearance of the structure, participating landlords may be eligible for $2500 grant for approved exterior improvements. Landlords must agree to rent to families with a household income at or below 80% of median income for the life of the loan. Dependent college students are not eligible residents. Emergency Repair Program. Assisting low-income homeowners with the cost of repairs that may be viewed as emergency in nature and could threaten one's health and safety, such conditions could include a leaking roof, failing pipes, faulty electric systems, broken furnace, etc. The Emergency Repair Program would provide a one-time grant of up to $2,500 to make the home safe again. Barrier Free Program. Assisting families with the necessary modifications or adaptations that will make their home livable as needs change. Without modifications within their homes many elderly or persons with disabilities run the risk of moving to assisted living facilities due to failing health or physical limitations. Adaptations may include installing grab bars, handicapped showers, modifying home entryways. Lead Based Paint AssessmentlTesting and Clearance. Federal law requires lead based paint intervention on federally funded housing programs over $5,000. Morgantown Housing Authority will complete lead based paint assessments, testing and clearance for projects as needed. Down Payment Assistance Program. The Down Payment Assistance Program will assist low- income first time homebuyers with a $2,500 grant for down payment when purchasing property in the City of Morgantown. Homebuyers will need a 3-5 % down payment from savings, which could average $2,778 for low-income households. By removing the down payment barrier, this grant could make the difference in a family's quest for homeownership. , " " MORGANTOWN 2017 C.D.B.G. Annual Action Plan 6 of 10 Page 12 of 23 Infrastructure - $41,458.69 City of Morgantown ............................ .. ........ .. .. ............................ .... ... .................... ................. $41,458.69 Activity ................. ..................................... Public Facility Improvements Source ..................................... ................... C.D.B.G. Entitlement National Objective ................ .. ................. LIM Income Limited Clientele Eligible Activity ... ........ .............. .. ........... ... ..... Public Facilities Regulation Citation ...... ........................... 570.201 (c) Consolidated Plan Objective .................. Infrastructure Project No ........... ............................................. 2017-6 City of Morgantown Public Works Department will undertake two (2) ADA compliance projects. The first project will be to pave a portion of the parking area at the Woodburn Community Center allowing individuals in wheelchairs access to the building . The Woodburn Community Center is occupied by two (2) low income youth programs. The second project is reconstruction of accessible curb cuts on the sidewalks in front of the City Hall. Hall. Rehabilitation - $114,375 BOPARC ........ ..... .... ...................................... ......... .. .................................. .......... .......... ... .......... $70,000 Activity ........................... ........................... Public Facility Improvements Source ........... ... ..... ...... .... .. ..................... C.D.B.G.. Entitlement National Objective .. .. .......... .. ..... ............... LIM Income Limited Clientele Eligible Activity .... .......... .. ....................................... Public Facilities Regulation Citation .. ............................... 570 .201 (c) Consolidated Plan Objective ........... .. .......... 11nfrastructure Project No ........... ......... ...................................... 2017-7 Replacing the playground equipment and fall free zone at the Marilla Park Playground. These are ADA accessible and sensory development friendly units. In Touch and Concerned, Inc . .. .. .. ... .... .. ...... ...... .. .... .................................................. ...................... $44,375 Activity ................... .......... .................... ........... ... Non-profit Rehabilitation Source ................... ... ..................................... C.D.B.G. Entitlement National Objective .. .. .. ............................ LIM Income Limited Clientele Eligible Activity ......................... ........... ... Anti-Poverty Regulation Citation .... ............................. 570.202 Consolidated Plan Objective .... .............. Infrastructure Project No . .... .. ... ............ .... ....... .. ......... ..... 2017-8 ......... ." • It MORGANTOWN " 2017 C.D.B.G. Annual Action Plan 7 of 10 Page 13 of 23  The parking area is not ADA accessible for clients, employees, volunteers or board members to enter the building. The parking area is currently gravel, prohibiting wheelchair and walker restricted individuals from being able to access the facility. GEOGRAPHICAL DISTRIBUTION Bartlett House Inc. will house the homeless citywide. The Morgantown Area Youth Services Project (MAYSP) is a citywide program targeting low- income children and families. The Mountaineer Boys & Girls Club facility is located within the former Woodburn School building, which is situated in Census Tract # 107.00. The Housing Rehabilitation Program activities are citywide by application targeting low and moderate-income individuals and families. HOMELESS The Bartlett House Inc. will address homelessness utilizing the Housing First Model. This model places persons experiencing homelessness in permanent supportive housing within thirty (30) days of being introduced into the HMIS system. The focus is to temporarily house if appropriate permanent housing is not immediately available. ANTI-POVERTY STRATEGY The City continues to assist social service agencies with education, job skills training, and after school programs for working parents. Programs with a direct impact to their client receive special attention as well as programs meeting the goals in the Consolidated Plan. Due to an increase in young adults becoming homeless, emphasis was given to programs assisting youth and teenagers in this program year. The Morgantown Housing Authority will assist families with the necessary modifications or adaptations to make their home livable as their needs change. Many elderly or persons with disabilities run the risk of moving to assisted living facilities due to failing health or physical limitations without livability improvements to their homes. Adaptations may include installing grab bars, accessible showers, and modifying home entryways. LEAD-BASED PAINT Federal law requires lead-based paint intervention on federally funded housing programs over $5,000. The Fairmont-Morgantown Housing Authority will complete lead-based paint assessments, testing, and clearance for projects as needed. It t y t.lt'l' (.1 n MORGANTOWN 2017 C.D.B.G. Annual Action Plan 8 of 10 Page 14 of 23 OTHER ACTIONS The Down Payment Assistance Program will assist low-income, first time homebuyers with a $2,500 grant for down payment when purchasing property in the City of Morgantown. MONITORING To ensure appropriate use of public dollars while maintaining compliance with Federal program requirements and regulations, City of Morgantown Development Services Department staff will plan, implement, and administer a monitoring plan for each funded project. This monitoring plan will ensure satisfactory progress toward the Consolidated Plan goals, promote program accountability, and further demonstrate compliance with Federal requirements. Development Services Department staff will periodically conduct on-site monitoring of sub- recipient agencies. Quarterly and end-of-year performance reports are required for each funded project. Staff will also work with the sub-recipients on a regular basis as a resource for technical assistance in planning, implementation, project evaluation, and capacity building. Sub-recipient contracts stipulate payment is made by reimbursement only. CITIZEN PARTICIPATION Summary of Public Hearing/Input and Approval Process Development Services Department staff opens each meeting by providing information about the Community Development Block Grant Program and the expected funding levels. The discussion includes the status of the program year and soliciting comments. All meeting information was published in the local newspaper and placed on Channel 15 and the City's website. Flyers were posted at sites around Morgantown to encourage participation of low- and moderate-income residents. City Administration reviews proposed projects for compliance with Federal regulations. C.D.B.G. Technica/ Meeting. On November 12, 2016, a C.D.B.G. Technical Meeting held prior to the proposal kick-off meeting giving prospective agencies an opportunity to explore their desire to pursue funding. CD.B.G. National Objectives and the City's Consolidated Plan Goals and Strategies were discussed along with an explanation of eligible and non- eligible activities. Council Presentation. At the March 28, 2017 Morgantown City Council Committee of the Whole meeting, the proposed FY 2017 C.D.B.G. Annual Action Plan was presented to City Council. Council Meetings are open to the public and televised and rebroadcast on Channel 15. r)1111 f. (I II, .Y () Of1- MORGANTOWN 2017 C.D.B.G. Annual Action Plan 9 of 10 Page 15 of 23  30-Day Public Comment Period. Following presentation to City Council, the Draft FY 2017 C.D.B.G. Annual Action Plan was placed on public display for public review and comment for thirty (30) days from April 1, 2017 through April 30, 2017. During the public comment period, copies of the FY 2017 C.D.B.G. Annual Action Plan were placed at City Hall, the Morgantown Public Library, and on the City's website. FAIR HOUSING The Community Development Office continues to work with community agencies to address, support, and further Fair Housing actions. MORGANTOWN ., . 2017 C.D.B .G. Annual Action Plan 10 of 10 Page 16 of 23  2017· Ordinance 2017- AN ORDINANCE AMENDING ARTICLE 163 OF THE CITY CODE PROVIDING FOR THE URBAN LANDSCAPE COMMISSION WHEREAS, the City previously established an Urban Landscape Commission to assist in promoting natural, aesthetic, and environmental quality of public and private spaces within the City; and WHEREAS, the members of the Urban Landscape Commission have proposed changes to the Commission's structure to increase efficiency and coordinate with the provisions of City Code section 917.03 creating the City's Tree Board; and WHEREAS, City Council supports the recommendation of the Commission; NOW, THEREFORE, The City of Morgantown hereby ordains that Article 163 of the City Code is amended as follows: 163.01 ESTABLISHED. There is hereby established an Urban Landscape Commission for the City, the official name of which shall be the "Morgantown Urban Landscape Commission." 163.02 PURPOSE. The purpose of the Urban Landscape Commission shall be to advise and recommend to the City Manager and/or City Council such plans, programs and projects which in the opinion of the Commission would improve the natural, aesthetic, and environmental quality of life within the City. The Commission shall review and make timely recommendations in collaboration with the Tree Board on all landscape plans accompanying new or reconstructed City buildings, parks, parking lots, trails and other City-owned realty. The Commission shall also appoint aIi Tree Board, 'Nmoh se£Ye in an ad,.qsory ,...,ftioh shall serve a&t'isory oapacity capacity to the City bim/her, in administering the City's Tree and 'Nhan called upon by himlher, Manager, 'A'hen aad Shrub Ordinance (Article 9I7}. The Commission shall also serve as a resource for the review of (/\ftiole 917). private sector projects as requested by the City Manager and/or the Planning Commission. 163.03 MEMBERSHIP. The Urban Landscape Commission shall consist of twelve five members, one being a member of City Council and the remainder having expertise in any of the following areas: archltecture. landscape design, horticulture, plant health, urban planning. landscape architecture, planning, or civil folio·mng: one from each ward ofthe City, onehaviRg engineering. consisting of the following: having eKpertise in Landscape Architecture, expertise ArchitectlH'e, one haY/ing having eKpertise e*pertlse as an Urban forester, Forester, one having eKpertise as a Botanist or eKp8rtise Of equivalent eKpertise, e*pertise, one 01'\8 being a member of the Board of Parks PIHks and Recreation CoHHllission, Commission, and one being a member of City Counoil.Council. All persons members shall be residents of the City. The members of the Commission shall be appointed by City Council. The City Manager and the Director of the Board of Park and Recreation Commissioners, or their designees, shall serve as ex officio members of the Commission but Page 21 of 23 shall not be entitled to vote. The City Manager shaHshall appoint a memaer member of the City Administmtion to serve AEImtilistration serye as an eK: eK offieio officio member of of the Commission. The seven sevea- Commission members, vAto who represent 'fVa:fds, 'Nards, shall be nominated by the City Manager, upon the fOeommendation reoommendation oftbeirtheir ward COUBcilpersoB Councilperson and confirmed by City COlH'loil. COlHloil. The remaining members shall be nominated by indi'lidl:.lal COlM:l:oilpersons and confirmed by City individl:lB:l COlH'lcilpersons Couneil. Council. 163.04 TERM. Cal Membership terms. Each member of the Commission shall serve a term of three years Ca) from the date of appointment and sball shall continue in office until replaced by a successor unless the office is vacated by death, resignation, or removal of the member; provided that, in order terms of members and promote continuity in the Commission, the initial to stagger the tenns membership of the Commission prescribed by this Ordinance shall be appointed as follows: Two members shall be appointed to a one-year term Two members .shall shall be appointed to a two-year term One member shall be appointed to a three-year term Cbl Transition provisions. The members of the Commission duly appointed and serving as of (b) the effective date of this Ordinance shall continue in office until the appointment of the new membership of the Commission prescribed in this Ordinance. nOft wardmembeFS All non Cof1'l:ftlission shall serye membeFS of the Urban Landscape Cofl'lftlission serve three yeM year terms as previously established by City COlmcil. Couneil. Whereas, it is tAe the intent of City Council ColtBoil to stagger the tef'IBS teFmS of WMd ward Urean Urban Landsoape Cof1'l:ftlission members so t1:lat Landscape Commission BO more than three of the that no seven ward terms shall expire in the same year. YOM. The terms of el:l£rentCliffent ward members shall eebe as follows: Ist\Vard st'Hard 701 01 09 to 701 01 12 Ward 7 01 10 to 7 01 12 2nd })lard \Vard 7 01 09 to 7 01 12 3rd VlMd 4th Ward 7 01 10 to 7 01 13 4th'lJard Ward 7 01 10 to 7 01 13 5th. Vlard 5th 6th Ward 7 01 10 to 7 01 13 7th Wm'd 7 01 10 to 7 01 II 11 subseql:1ent appointments of All subseqaent of'Wafd 'Nard members shall ee be for a term of three tlH:'ee years eaea each. 163.05 VACANCIES. sabject to in accordance with the conditions set forth in Section Vacancies shall be filled subjeet 163.03 and for the unexpired term only. The office of a member oftbe ofthe Urban Landscape Commission shall become vacant upon the member's death, resignation, or removal from office. Should a member fail to attend more than one-half of the meetings ofthe Commission in a consecutive twelve-month period, the Chairperson shall confer with the Page 22 of 23  member so as to assess the ability of the member to continue serving as a member of the Commission. All members shall serve without compensation. 163.06 OFFICERS. My after June 30 in each year, the Urban Landscape At the first Commission meeting of July Commission shall select from its own membership a chairperson, vice-chairperson, and secretary. 163.07 MEETINGS. The Urban Landscape Commission shall meet as often as it may deem necessary by its members, upon the call of the chairperson or three-fifths of its members. The Commission shall may adopt its own by-laws or rules subject only to the action of Council. 163.08 APPROPRIATION OF FUNDS. Council may appropriate any funds that it deems necessary to carry out any of the proposals set forth by the Urban Landscape Commission. The Commission, with the approval of City Council, may apply for federal and state fmancial aid in grants or other forms of financial assistance through the City Administration to assist in carrying out any of such proposals or projects. The Commission may also seek fmancial assistance from organizations or individuals for such purposes in consultation with the City Administration. All Commission funding shall be received and managed by the office of the City Manager. 163.09 ANNUAL REPORT. Council may request a yearly report from the Urban Landscape Commission regarding its services provided throughout the previous year. This report may include information, statistics and recommendations which may be deemed of general interest. This ordinance is effective upon adoption. FIRST READING: Mayor ADOPTED: FILED: City Clerk RECORDED: Page 23 of 23  Morgantown Human Rights Commission 389 Spruce Street Morgantown, WV 26505 To: Mayor Marti Shamberger and the Morgantown City Council City Manager Paul Brake From: Jan e r the Morgantown Human Rights Commission (HRC) Subject: Resolution supporting the adoption of a Morgantown Welcome Statement Enclosed is a resolution on the subject adopting a Welcome Statement for use on appropriate City resources which has been developed through the work of the HRC. As an entity organized to help build an inclusive city, we believe that it is in the best interests of human rights of all citizens to support both the concept of an official Welcome Statement as well as the specific wording endorsed in our resolution. We are asking that the City Council concur with us in the expression of support and welcome for diverse persons as we continue to work to build an inclusive community. If there are objections to the wording of this resolution or any follow-up, we urge that there be timely notification so that the HRC can consider making amendments or modifications if necessary. Thank you for your leadership, cooperation and support. Page 17 of 23  RESOLUTION SUPPORTING MORGANTOWN WELCOME STATEMENT Whereas the City of Morgantown has a long history of being a welcoming, inclusive community; and Whereas the City of Morgantown Human Rights Commission believes that an official statement welcoming all people to Morgantown is needed. Be it therefore resolved, that the Morgantown Human Rights Commission unanimously endorses the following Welcome Statement: "Welcome to Morgantown! The City ofMorgantown welcomes all people regardless of race, religion, national origin, sex, color, ethnicity, age, sexual orientation, abilities, gender identity, economic status, or life situation. We strive to be an inclusive community for our residents and visitors. We ask everyone to treat each other with civility and to treat our environment with respect. " Be it further resolved, that the City of Morgantown Human Rights Commission supports the prominent placement of said statement on the City Website and on any and all relevant signs, documents or other locations. Be it further resolved, that the City of Morgantown Human Rights Commission petitions the Morgantown City Council to concur and to adopt this resolution and to instruct the City Manager to take such steps as may be necessary and prudent to implement the use of the above Welcome Statement. Date of HRC Adoption: Jan Derry, Chairp rson Matt Miller, Secretary Page 18 of 23  Morgantown Human Rights Commission 389 Spruce Street Morgantown, WV 26505 Date: .3.20./7 .6.20./7 To: Mayor Marti Shamberger and the Morgantown City Council City Manager Paul Brake From: or the Morgantown Human Rights Commission (HRC) Subject: Resolution supporting the rights of immigrants, refugees and asylees Enclosed is a resolution on the subject of welcoming and supporting Immigrants, refugees and asylees which has been developed and adopted by the Human Rights Commission. As an entity organized to help build an inclusive city, we believe that it is in the best interests of all members of our community for the City to make a statement supporting the rights of these vulnerable groups. We are asking that the City Council concur with us in the expression of support and welcome for Immigrants, Refugees and Asylees by adopting this resolution, as well. If there are objections to the wording of this resolution or any follow-up, we urge that there be timely notification so that the HRC can consider making amendments or modifications if necessary. Thank you for your leadership, cooperation and support. Page 19 of 23  A RESOLUTION SUPPORTING THE RIGHTS OF IMMIGRANTS, REFUGEES, AND ASYLEES Whereas, the City of Morgantown, West Virginia (Morgantown) dedicates deliberate and continuous attention to the human relations and human rights of its residents and visitors; and Whereas, Morgantown is an Inclusive City which welcomes all people regardless of national origin, race, religion, sex, cQlor, ethnicity, age, sexual orientation, abilities, gender identity, economic status, or life situation; and Whereas, Morgantown has a long history of safeguarding the right and opportunity of all persons to be free from all forms of discrimination and striving to be an inclusive community for all of our residents and visitors; and Whereas, Morgantown promotes the public health and welfare of all persons who live, work in, or visit the City; and Whereas, Morgantown seeks to ensure that all persons within the City have equal access to employment, housing and public accommodations; and Whereas, denial of basic human rights to individuals is destructive to a free and democratic society; and Whereas, the vision and diversity found in our Inclusive City brings forth richness in our community, a greater understanding of our world, a multitude of talent to benefit our collective needs, and an opportunity for enhanced living and learning for all; and Whereas, Morgantown is proud of the contributions already being made to our community by immigrants, refugees and asylees. Now, therefore, BE IT RESOLVED that the City of Morgantown Human Rights Commission welcomes and supports immigrants, refugees, and asylees regardless of national origin; and BE It FURTHER RESOLVED, that the City of Morgantown Human Rights Commission opposes allowing fear and anger to dictate laws and policies, and urges the avoidance of sentiments that turn us against our noblest traditions of inclusion, equality and cultural growth; and BE IT FURTHER RESOLVED, that the City of Morgantown Human Rights Commission urges everyone to treat each other with civility ciVility and encourages all people living in, working in, doing business in, or visiting Morgantown to foster inclusiveness, embrace equality and appreciate our rich cultural diversity and work to encourage its development; and BE IT FURTHER RESOLVED, that the City of Morgantown Human Rights Commission petitions the Morgantown City Council to concur and to adopt this resolution to recognize the contributions of immigrants, refugees, and asylees, to protect their rights, and to reaffirm the commitment of our city to the welcoming principles of inclusiveness upon which we were founded. Date of HRC Adoption: 3-/6-;J..orl 3-16-J..oll Jan Derry, Chairpers Page 20 of 23