Green Team

Morgantown Green Team: Minutes of the September 12, 2016 Meeting Attending: Joey James (chair), Alex Davis, Dr. Bhaskaran Gopalakrishnan, Joseph Kanosky, Doug Mil- brand, Vanessa Reeves, Holly Purpura, Hari Jammulamadaka, James Kotcon, Ella Belling, and Pamela Cubberly. I. Pre-Meeting on IAC-City Summer Collaboration, 5:00pm The meeting began at 5:00pm with a special pre-MMGT meeting on preliminary results of summer research sponsored by WVU’s Industrial Assessment Center (IAC) on energy-saving opportunities for the City of Morgantown in its main buildings (see attachment for full data). Guests at the meeting included IAC’s Director Dr. Bhaskaran Gopalakrishnan, IAC graduate student Hari Jammulamadaka, and IAC-City summer research intern Alexandra Davis, who presented her re- search results in a five-minute talk. Also present were Joseph Kanosky of the National Energy Tech- nology Laboratory and interested citizens Doug Milbrand and Vanessa Reeves, in addition to Green Team members listed above. In her talk, Alex Davis first expressed appreciation for the assistance of Hari Jammulamadaka and Dr. Gopala (IAC), Jim Kotcon (Green Team), and Damien Davis (City Engineer), among others, during her summer research. Visual assessment and review of City information, such as bills, took place for the following build- ings: City Hall, Public Safety Building, Woodburn’s Main Building and FODC office, Southside Fire Station, City Maintenance Garage, and Signs and Signals Building. Alex acknowledged the difficulty of estimating energy use for several of these buildings due to the lack of a complete set of electricity bills and/or confusion created because it was not always clear which meters/bills measured the energy use of which buildings. Data from some bills obtained late in August could not be integrated into Alex’s report to the Green Team but will be integrated into the final report to the City Council. However, using well-established estimation techniques, Alex was able to summarize the following re- sults (see attachment A for data on specific buildings): Potential Energy Potential Energy Estimated Expected Saved Saved Potential Cost Implementation Payback Building (MMBTU*/year) (kWh/year) Savings ($/year) Cost ($) (years) City Hall 210 3,218 7,854 27,661 3.5 Public Safety 133 31,122 10,330 53,940 5.2 Woodburn Main 170 30,427 8,737 36,897 4.5 Woodburn B – 4,953 506 1,156 2.4 Southside Fire Station – 9,637 362 510 1.5 Maintenance Garage 27 30,427 3,211 4,580 1.5 Signs and Signal – 29,872 1,601 7,260 4.5 Total 540 139,656 32,601 132,004 4.0 * Millions of British Thermal Units. In short, with an investment of $132,000 into a range of technology and best practices, the City could expect to recoup initial costs within about four years, after which it could expect savings of $32,000 a year for the foreseeable future.  Technology and best practices recommended by IAC for many of the buildings included occupancy and daylight sensors on existing T8 lamps; boiler upgrades with energy-efficient burners; installation of boiler economizers and an energy management system in each building. Other recommendations for specific buildings included replacement of (1) lighting with either CFLs or LEDs and (2) single- pane windows with double-pane windows, as well as reducing air leaks. Full details on these recom- mendations appear in the attachment to these minutes. II. Old Business and Updates A. Discussion of next steps based on summer IAC energy research on City buildings The team thanked Alex Davis for her hard work and the assistance of IAC staff in identifying significant opportunities for the City to lower its energy usage and realize significant savings. Team members, IAC and NETL representatives, and other guests then discussed next steps in a process to build on this research with the following points and action steps mentioned: 1. Next steps should focus first on “low-hanging fruit” where the City can obtain the most sav- ings for the least cost, especially (1) replacement of lamps with energy-efficient CFLs and LEDs and (2) using existing City staff to implement best practices in maintenance and, when possible, installation of recommended technology. 2. Upfront investments by the City could include establishing a second performance-based con- tract with Constellation, identifying untapped funds in the City budget, and taking advantage of specific pro bono services from community partnerships with institutions such as IAC and NETL if offered. For example, Dr. Gopala mentioned that the IAC had received a number of grants, which he might be able to use to assist both small businesses (see item below) and the City with cost-sharing energy assessments He also offered the assistance of IAC to do thermal assessments of City buildings as well as test boilers this winter, which would provide more ac- curate data on energy use by the City. 3. The team agreed on the following immediate next steps:  Action: Dr. Gopala indicated that Alex Davis would work for IAC during the 2016–17 ac- ademic year, including obtaining complete and better data to insert in an edited and for- matted version of the report to be generated by Pam Cubberly this fall.  Action: Joey James will present preliminary findings from the IAC summer research to City Council at the October Committee of the Whole (COW) and follow up with a news release on the IAC-City collaboration and initial results.  Action: Pam Cubberly will update and consult with City Council Member Jenny Selin, who could not attend this meeting, on team plans this fall on how to proceed with present- ing initial and final findings of the IAC research in order to build support for City action on the recommendation. It was generally agreed that a final report on opportunities for the City to invest in energy savings would ideally be completed in January or February after IAC thermal assessment of City buildings.   Action: Those team members who wish to continue work this fall to finalize the report and strategize on how to implement recommendations will meet regularly on additional actions with frequency and dates/time to be determined. B. City of Morgantown Staff Changes 1. City Manager. After Jeff Mikorski’s departure to a new job in Wisconsin, the City Council had hired GovHR USA to look for candidates for a replacement. Jim Kotcon and Joey James drafted a letter to Council on the challenges that the city manager would and should tackle in- cluding implementing the City’s Comprehensive Plan, investing in energy efficiency in build- ings, street lighting, etc., improving recycling rates through renewal of its contract with a waste hauler, and implementing proactive steps to reduce the City’s greenhouse gas emissions. 2. Communications Director. Chelsi Baker also left for a new job with WVU’s Law School. The City has hired Krista Baker as her replacement. Many team members know Krista from her former position as a reporter with WBOY in Morgantown. Team members hope Krista and the acting and new city manager will continue to play a role in supporting the Green Team 3. Green Team Chair. Joey James noted that because he had recently moved back into town and had less of a commute, he has more time than previously to devote to chairing the Green Team and so has decided to remain in the position. C. Urban Agriculture Ordinance Update A letter drafted by Jim Kotcon and Joey James on the team’s concerns and opposition to the latest version of a city urban agriculture ordinance was acknowledged by several Council members with their thanks. It was noted that the acting city manager, when asked about this version, said that the City did not intend to bar home gardens through this version’s provisions. Action: Joey said he would contact the acting city manager and Planning Commission to offer the Green Team’s expertise and assistance. D. Year to Go Green Updates and New Business 1. Green Business Coalition. Holly Purpura updated the team on FODC’s summer work to cre- ate a coalition of businesses in Morgantown interested in sustainability and saving energy. FODC canvassers had talked with many business owners over the summer, and some of these had filled out the FODC online survey. The coalition now boasts 25 members and continues to recruit more. 2. IAC Small Business Energy Assessments. Joey James and Dr. Gopala described IAC’s in- terest in offering energy assessments to small businesses in the Morgantown area on a cost- sharing basis (estimated to be $125). Dr. Gopala wishes the IAC to offer more opportunities in the community for energy assessments and has obtained funding for some of this through DOE and the State of West Virginia. The IAC plans to do a minimum of 25 such energy as- sessments a year.  Action: IAC staff, Joey, and Holly will coordinate efforts to work with the business communi- ty on this opportunity. 3. North Central Solar Co-op. Joey James briefly mentioned that this second solar co-op in our area —sponsored by the Green Team, WV Sierra Club, and Morgantown League of Women’s Voters—has already recruited 10 households. The next meeting of the co-op had been sched- uled for the following Thursday at the Gaston Caperton Center in Clarksburg. Additional meetings were likely, including one sponsored by the Green Team as part of the City’s Year to Go Green “How2GoGreen” series of workshops in October and November, 2016. (Note: The latter meeting is now scheduled for Thursday, October 27, 6:00–7:30pm, Meetingroom A, Morgantown Public Library.) 4. How2GoGreen Fall Workshop series. Pam Cubberly reported on progress of this series of workshops, asking if the team thought it useful to hold a solar energy workshop to continue recruiting for the North Central Solar Co-op. All agreed that it was not too late to do so in Oc- tober or November. The date could be selected based on availability of several mem- bers/organizers of the first co-op last year. If the second co-op had chosen its installer by the date of the meeting (now scheduled for Thursday, October 27), a representative of the installer would be invited to attend also. Pam described ideas for other workshops, saying she needed a minimum of 3–4 to proceed with publicity. (Later, workshops were firmed up as follows: October 13, composting by Cheryl Brown; October 27, solar energy by Jim, Joey James, and others; and November 10, home energy savings by Rich Courtney). The series may continue in the winter and spring, in- cluding possibly a workshop by MUB on rain barrels and another on homemade natural prod- ucts for the home. Action: Pam will develop a firm set of workshops for October and November and publicize the series as a whole in late September. 5. Recycling. Jim Kotcon reviewed why the team had not yet been able to find a replacement for City Recycling Intern Amanda Stoner. All agreed that it was important to press forward on what Amanda had started, including applying by next July for the WV grant to support the critical need for good public information on how to recycle correctly so that more of the waste stream is indeed recycled. Action: Jim will send out another announcement for a City recycling intern through the usual WVU and other channels. Holly Purpura also mentioned that a South Middle School teacher had contacted her for ideas on how students could recycle school waste. They currently truck recycling to Westover and wanted to know if they could get a bin or dumpster for recycling. Holly had encouraged the teacher to involve students in writing local authorities to help them solve this collection issue. Action: Joey James offered to contact the county Solid Waste Authority about it.  6. YTGG publicity. Pam asked everyone to continue to mention the City’s Year to Go Green as the umbrella for all activities that the Green Team and its partners are currently focused on to keep up awareness of the variety of initiatives begun in 2016 for environmental sustainability in the Morgantown area. III. New Business A. Temporary Mon River Trail closure. Ella Belling announced temporary closure of the trail be- tween Star City and the Collins Ferry connector September 21–October 7. She will soon send out an announcement and asked everyone to pass it on. Action: Team members will send out information on the closure widely within the community. IV. Adjournment. The meeting adjourned at 7:00 pm. The next meeting will take place on Monday, October 3rd, from 5:30pm to 7:00pm in City Council Chambers, 389 Spruce Street.  Attachment Industrial Assessment Center Energy Assessment Report Submitted to The City of Morgantown Morgantown, WV By Bhaskaran Gopalakrishnan Hari Jammulamadaka Alexandra Davis Summary of Data September 12, 2016  1. Project Summary City of Morgantown Assessment Dates: May 2016–September 2016 Location: Morgantown, WV ZIP Code: 26505 1.1 Project Locations The following table consists of the buildings that will be mentioned in this report. Table 1.1: Project Locations Site Name Location City Hall 389 Spruce Street, Morgantown, WV 26505 Public Safety Building 300 Spruce Street, Morgantown, WV 26505 Woodburn (Main Building) 918 Fortney Street, Morgantown, WV 26505 Woodburn B (FODC) 205 Parsons Street, Morgantown, WV 26505 Southside Fire Station 228 South High Street, Morgantown, WV 26505 City Maintenance Garage 2020 Mississippi Street, Morgantown, WV 26505 Signs and Signals Building 2020 Mississippi Street, Morgantown, WV 26505 1.2 Projected Annual Energy Savings Summary Table 1.2 summarizes the savings, implementation costs, and payback for each of the buildings mentioned in Table 1.1. Table 1.2: Summary by Building Potential Imple- Expected Pay- MMBTU* Potential kWh Potential Sav- mentation Cost back (years) Building Saved/year Saved/year ings ($/year) ($) City Hall 210 3,218 $854 27,661 3.5 Public Safety 133 31,122 10,330 53,940 5.2 Woodburn Main 170 30,427 8,737 36,897 4.5 Woodburn B – 4,953 506 1,156 2.4 Southside Fire Station – 9,637 362 510 1.5 Maintenance Garage 27 30,427 3,211 4,580 1.5 Signs and Signal – 29,872 1,601 7,260 4.5 Total 540 139,656 32,601 132,004 4.0 * Millions of British Thermal Units. 2. Data by Location The following sections present the specific data underlying Table 1.1.  2.1 City Hall City Hall is one of the main City-owned buildings in Morgantown. City Hall is a three-story building of around 7,500 square feet. The facility is operational for 10 hours each day, 5 days a week, and 50 weeks per year, which totaled up to 2,500 hours in a year. Table 2.1 shows the tabulated results of the assessment conducted for this building. Table 2.1: Assessment Results for City Hall Annual Potential Potential Estimated Simple AR* Conservation Savings Resource Cost Payback No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Install a Occupancy Sensors on existing 1 T8 Lamps – 786 42 Electricity 650 7.6 Install Daylight Sensors on existingT8 2 Lamps – 2,432 130 Electricity 885 6.7 Upgrade Boilers with Energy Efficient 3 Burners 120.9 – 721 Natural gas 700 5.5 4 Install Boiler Economizer 88.9 – 530 Natural gas 426 5.7 Install a Building Energy Management 5 System (BEMS) – – 6,431 Both 25,000 3.9 Total 210 3,218 7,854 27,661 3.5 * Assessment recommendation. 2.2 Public Safety Building The Public Safety Building is a three-story building and is around 30,390 square feet. The build- ing is operational for 24 hours each day, 7 days a week and 52 weeks per year, which totaled up to 8,736 hours in a year. The office areas are estimated to be operational 8 hours a day, 7 days a week, 52 weeks a year, giving the annual operational hours of 2,912. Table 2.2 presents the tabulated results of the assessment conducted for this building. Table 2.2: Assessment Results for the Public Safety Building Annual Potential Potential Estimated Simple AR Conservation Savings Resource Cost Payback No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Install a Occupancy Sensors on existing 1 T8 Lamps – 15,274 819 Electricity 720 0.9 Install Daylight Sensors on existingT8 2 Lamps – 822 44 Electricity 220 5 3 Replace Metal Halide Lamps w/ LED – 15,026 806 Electricity 2,100 2.6 Upgrade Boilers with Energy Efficient 4 Burners 76.7 – 469 Natural gas 4,000 8.5 5 Install Boiler Economizer 56.4 – 345 Natural gas 3,000 8.7 Install a Building Energy Management 6 System (BEMS) – – 7,847 Both 25,000 3.2 Total 133 31,122 10,330 53,940 5.2  2.3 Woodburn (Main Building) The main building is used mostly as the Mountaineer Boys and Girls Club. The main building at Woodburn is a three-story building and is around 17,374 square feet. The building is estimated to be operational 4,380 hours each year. Table 2.3 shows the tabulated results of the assessment conducted for this building. Table 2.3: Assessment Results for the Mountaineer Boys and Girls Club Annual Potential Con- Potential Estimated Simple AR servation Savings Resource Cost Payback No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Replace the Existing T12 Fluorescent Bulbs and Magnetic Ballasts with T8 1 Fluorescent Bulbs, Electronic Ballasts and reflectors and Install Occupancy Sensors in Designated Areas – 30,427 2,550 Electricity 4,897 2 Replace Single Pane Glass Windows 2 with Double Pane Glass Windows* 246 9,843 528 Both – 15+ Upgrade Boilers with Energy efficient 3 Burners 98 – 596 Natural Gas 4,000 6.7 4 Install Boiler Economizer 72 – 438 Natural Gas 3,000 6.8 Install a Building Energy Management 5 System (BEMS) – – 4,625 Both 25,000 5.4 Total 170 30,427 8,737 36,897 4.5 *AR 2 is not included in the overall payback or the total potential conservation. 2.4 Woodburn B (Friends of Decker’s Creek) Woodburn Building B is used mostly as the office space for Friends of Decker’s Creek. The building at is a one-story building and is around 2,150 square feet. The building is estimated to be operational 2,600 hours each year. Table 2.4 shows the tabulated results of the assessment conducted for this building. Table 2.4: Assessment Results for Woodburn Building B Annual Potential Con- Potential Estimated Simple AR servation Savings Resource Cost Payback No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Replace Existing T12 Fluorescent Bulbs and Magnetic Ballasts with T8 Fluores- 1 cent Bulbs, Electronic Ballasts and re- flectors, and Install Occupancy Sensors in Designated Areas – 4,953 506 Electricity 1,156 2.4 Total – 4,953 506 1,156 2.4  2.5 Southside Fire Station The building is an operating fire station. This building is a one-story building and is around 6,312 square feet. The building is estimated to be operational at all time, 8,736 hours each year. Table 2.5 shows the tabulated results of the assessment conducted for this building. Table 2.5: Assessment Results for Southside Fire Station Annual Potential Con- Potential Estimated Simple servation Savings Resource Cost Payback AR No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Install Occupancy Sensors on existing T8 1 Lamps – 4,706 252 Electricity 400 1.6 Install Daylight Sensors on existing T8 2 Lamps – 4,931 110 Electricity 110 0.4 Total 9,637 362 510 1.5 2.6 City Maintenance Garage This garage is used to perform maintenance on the City-owned vehicles. This building is a one- story building and is around 22,000 square feet. The building is estimated to be operational 4,380 hours each year. Table 2.6 shows the tabulated results of the assessment conducted for this building. Table 2.6: Assessment Results for the City Maintenance Garage Annual Potential Con- Potential Estimated Simple servation Savings Resource Cost Payback AR No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Install Occupancy Sensors on existing T8 1 Lamps – 30,427 270 Electricity 480 1.8 2 Reduce Infiltration at Exit Door 26.5 – 161 Natural Gas 100 0.7 Repair Air Leaks and reduce Air Com- 3 pressor’s Set Pressure – – 2,780 Electricity 4,000 1.4 Total 26.5 30,427 3,211 4,580 1.5 2.7 Signs and Signals Building The main building is used mostly for the construction and storage of street signs. This building is a one-story building and is around 5,100 square feet. The building is estimated to be operational 4,380 hours each year. Table 2.7 shows the tabulated results of the assessment conducted for this building.  Table 2.7: Assessment Results for the Signs and Signals Building Annual Potential Potential Estimated Simple Conservation Savings Resource Cost Payback AR No. Description MMBTU/Yr kWh ($/Yr) Conserved ($) (years) Install Occupancy Sensors on existing T8 1 Lamps – 16,417 880 Electricity 960 1.1 2 Replace Metal Halide Lamps with LEDs – 13,455 721 Electricity 6,300 8.7 Total 29,872 1,601 7,260 4.5