Library Board

Approved December 21, 2017 MORGANTOWN PUBLIC LIBRARY Minutes of the Regular Meeting November 16, 2017 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Linda Durfee Kelly Funkhouser Elizabeth McConnell Janet Paine Penny Pugh Call to order The Regular meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library, on December 21,2017. The meeting convened at 10:04 am, Penny Pugh, President presiding, Kelly Funkhouser, secretary. Approval of the Minutes of the October 19, 2017 Regular Meeting Linda Durfee moved the minutes be accepted as corrected. Motion carried. PUBLIC FORUM - None. HEARINGS AND COMMUNICATIONS – None. REPORTS OF COMMITTEES/OFFICERS A. President – None. B. Treasurer – September 2017 financials reports were distributed and filed for audit. Bonnie Dwire bank account documents for board members to sign. Sue Carpenter moved to close the Citizen’s Bank account. Janet Paine seconded the motion. The motion carried. REPORT OF THE LIBRARY DIRECTOR  Sarah Palfrey received notice of a donation from Comcast of $5,000 – This cannot be spent on anything perceived to add services that use/benefit Comcast. The grant written was general. They wanted Sarah Palfrey to be interviewed in the NewsMakers segment. There are other potential grants through Comcast. https://comcastnewsmakers.com/2017/11/03/levy-helps-library-stay-relevant-todays-world/  The first Zombie Walk in partnership with the Four Horseman Comics and Gaming will be held at the end of October.  Sarah Palfrey met with techlogic to discuss RFID tagging of books and the next steps.  Sarah Palfrey attended Friends of the Morgantown Public Library meeting.  Sarah Palfrey attended the Director’s Summit in Philadelphia.  Star City Council would like to have a library in the municipal building that is a 900 square foot room. Sarah Palfrey discussed with them the need for the council to provide operational funds.  Sarah Palfrey said the copy machine replacement will be decided on by Friday.  Sarah Palfrey has a meeting scheduled with Hoopla – digital library service. If we go with this, it will replace some existing databases.  Sarah Palfrey has approached the Board of Education about their after school and summer snowflakes programming discussing the goal of finding a way to work together so that we can complement what each other is doing without making any more work.  Sarah Palfrey is exploring with BoParc reestablishing contact through the Totcicles program.  Sarah Palfrey met with City HR regarding comptime and possibility of a vehicle. Board Minutes – November 16,2017 – Page 2 UNFINISHED BUSINESS  Long Range Plan – no report  Proposed Lease - Arnettsville – no report  Plan for review of director – Penny Pugh will draft a 6-month review and a format for the annual review. Library Board should get comments to her by December 14.  Clinton District Public Library – Bill Marquette is working on this.  Review of Policies – Sue Carpenter moved to accept the Public Code of Conduct (replacing section 9 of the Morgantown Public Library System Policy Manual, November 2014). Janet Paine seconded the motion. The motion carried. Discussion of Compensatory Time. NEW BUSINESS - None. BOARD COMMENTS – None. ADJOURNMENT – December 21, 2017 at 10:00am and the Morgantown Public Library were fixed as the time and place of the next regular meeting and the meeting was adjourned at 12:51am.