Library Board

MORGANTOWN PUBLIC LIBRARY Approved 08/16/2018 Minutes of the Annual Meeting June 21, 2018 Present: Absent: Also Present: Others Present: Sue Carpenter Elizabeth McConnell Sarah Palfrey Linda Durfee Janet Paine Kelly Funkhouser Penny Pugh Call to order The Annual meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library, on June 21, 2018. The meeting convened at 9:08am, Penny Pugh, President presiding, Kelly Funkhouser, secretary. Approval of the Minutes of the April 19, 2018 Annual Meeting The minutes were accepted as corrected. PUBLIC FORUM – None CORRESPONDENCE AND COMMUNICATIONS – None REPORTS OF COMMITTEES/OFFICERS A. President – Penny Pugh reported that she had received feedback from the drop-in tech help every Tuesday and Thursday from 1pm - 4pm. The patron was thrilled with the help he received from Aaron Johnson. B. Treasurer – The April 2018 Financial Statement was distributed, discussed and filed for audit. REPORT OF THE LIBRARY DIRECTOR  Open positions  Clinton District – Part-time Library Technician: Interviews will be conducted today.  Aull Center – Part-time Library Technician: We are planning to hire the position by July 7, 2018.  Morgantown – Full-time Facilities Manager  Morgantown – Full-time Cataloger: We are planning on hiring late July to start early August.  Beanstack has been in use less than a month and users have logged 650 books and more than 1,000 minutes of reading.  Members of the Morgantown Area Chamber of Commerce receive a discount on ads placed in the Dominion Post.  The pilot program with Westwood Middle School has been successful. The pilot 8th grade class of approximately 30 students are using the Overdrive App with the school provided Chromebook (a laptop that uses Google Chrome as its ‘operating system’). The time set aside for quiet reading is quiet and the class is reading. The Morgantown Public Library System has seen a bump in statistics for children’s and young adult’s reading.  The new website is in the content stage.  Sarah Palfrey is looking into a Scratch Coding Club and exploring Chromebooks for libraries.  The Morgantown Public Library System will be offering access to hoopla, a digital media service that allows patrons to borrow movies, music, audiobooks, ebooks, comics on TV shows on a variety of electronic devices. It is a pay as you go system.  Sarah Palfrey is forming partnerships with several local groups:  WVU’s Campus Read Board Minutes – June 21, 2018 – Page 2  United Way of Monongalia and Preston County for their Dolly Parton’s Imagination Library Launch at the Suncrest Center. United Way will be having a registration party at the Morgantown Public Library next month.  WVU Humanities Center  Spark! Imagination and Science Center will be providing a program about Frankenstein in October – this year is the 200th anniversary of the of Mary Shelley’s Frankenstein.  WVU Libraries and the College of Physical Activity and Sport Sciences participate in the National Youth Sports Program. A part of this program is Book Day where “WVU librarians visit camp and spend time talking about the importance of reading, even during the summer.” During this program a book is given to each child. Sarah Palfrey is exploring helping with this activity.  Sarah Palfrey has been a speaker for several training sessions including the West Virginia Community Development Hub and the Clarksburg Service Area training. UNFINISHED BUSINESS  Proposed Lease – Arnettsville – Sarah Palfrey distributed secondary responses to the original questions from the Arnettsville Community Association. Discussion followed.  Plan for review of director – Penny Pugh asked several questions.  Clinton District Public Library – The roof is no longer leaking.  Discussion of Article: Sarah Palfrey pointed out the voter perception surveys and discussion followed. NEW BUSINESS  The board agreed to a change in agenda to accommodate Sarah Palfrey’s need to attend interviews.  Budget – The FY2019 Budget was discussed. Linda Durfee moved that the budget be accepted as presented. Sue Carpenter seconded the motion. The motion carried.  Election of Officers: Sue Carpenter moved that we continue with the current slate until the next meeting. Linda Durfee seconded the motion. The motion carried. The current slate is as follows: President: Penny Pugh Vice-President: Elizabeth McConnell Treasurer: Linda Durfee Secretary: Sue Carpenter Member: Janet Paine  Sick leave reimbursement – The discussion was tabled until the next meeting. BOARD COMMENTS - None ADJOURNMENT – The meeting adjourned at 11: 24am. Next Meeting: July 26, 2018, 9:00am, Meeting Room B – Morgantown Public Library