Library Board

Approved October, 18 2018 MORGANTOWN PUBLIC LIBRARY Minutes of the Regular Meeting September 20, 2018 Present: Absent: Also Present: Others Present: Sue Carpenter Linda Durfee Sarah Palfrey Janet Paine Kelly Funkhouser Penny Pugh Call to order The Regular meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library, on September 20, 2018. The meeting convened at 9:10 am, Sue Carpenter,Vice-President presiding, Kelly Funkhouser, secretary. Approval of the Minutes of the August 16, 2018 Annual Meeting The minutes were approved as corrected. PUBLIC FORUM - None CORRESPONDANCE AND COMMUNICATIONS – None REPORTS OF COMMITTEES/OFFICERS A. President – None B. Treasurer – The July 2018 financials were discussed and filed for audit. REPORT OF THE LIBRARY DIRECTOR  There will be a change in the way new books are being handled so that release dates can be promoted.  The Panetta letter was distributed and discussed. The chart outlines the recommended Board of Education funding to public libraries.  Clay-Battelle Public Library needs a new roof. One quote has been received.  The following are highlights reported by staff: o Grandparents Day had attendance of 18 children and 20 adults. There was a drawing for a door prize. Each child was given a book and school supplies. o Clinton District Public Library is increasing their programming for children to 2 times per month with one evening program held at 5:30pm. o Cheat Area Public Library’s sidewalk project is complete. Colleen Caldwell applied for and received a West Virginia Library Commission grant and a grant from the Rotary Club of Cheat Lake.  Sarah Palfrey distributed the October 2018 programs calender.  Jimmy Lorusso, Facilities Manager, is currently working on the back porch of the Aull Center and has worked on bathroom maintenance and repainting.  Nathan Wuertenberg, Reference Assistant – Aull Center, is working to bring additional programs to the Aull Center.  Converting Clinton District and Cheat Area DVD collections to security cases is ongoing. Sarah Scharf, Cataloging Assistant, has been travelling to the sites to help with the conversion.  RFID security is moving forward. Implementation plans do not include self-checkout stations. Board Minutes – September 20, 2018 – Page 2 UNFINISHED BUSINESS 1. Proposed Lease – Arnettsville - Sarah Palfrey is waiting for a response from Ryan Simonton, City Attorney. 2. Plan for review of director – no update 3. Clinton District Public Library – Sarah Palfrey has made contact with the Clinton District Volunteer Fire Department. The Volunteer Fire Department would like the library to stay on their property. 4. Election of Officers – listed by error. 5. Sick Leave Reimbursement – The year end reimbursement from the pre-2011 personnel policy was distributed and discussed. 6. Levy Awareness – no update NEW BUSINESS 1. WVLC Voluntary Certification – Sarah Palfrey led the discussion of implementing 2 or 3 levels with rewards for the employee as the level is mastered. 2. Personnel Manual Addition – Penny Pugh moved that the Catastrophic Leave Policy be included in the Personnel Manual under Section 8.1.1. Janet Paine seconded the motion. The motion carried. The Vehicle Policy was distributed and discussed and tabled until the October 18, 2018 meeting. BOARD COMMENTS – None ADJOURNMENT – The meeting adjourned at 10:50am. NEXT MEETING - October 18, 2018 at 9:00am at the Morgantown Public Library