Library Board

MORGANTOWN PUBLIC LIBRARY Approved 02.19.2020 Minutes of the Regular Meeting January 15, 2020 Present: Absent: Also Present: Others Present: Sue Carpenter Linda Durfee Sarah Palfrey Judy Panagakos Meredith Hartery Sarah Scharf Penny Pugh Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library on January 15, 2020. The meeting convened at 9:08am, Sue Carpenter, President presiding, Sarah Scharf, secretary. Approval of the Minutes of the December 18, 2019 Regular Meeting  Judy Panagakos moved that the minutes be accepted as presented. This motion passed unanimously. PUBLIC FORUM  None CORRESPONDENCE AND COMMUNICATIONS  None REPORTS OF COMMITTEES/OFFICERS A. President - None B. Treasurer o Financial statements as of January 15, 2020 were presented, discussed, and filed for audit. C. Investment Committee o Judy Panagakos will be drafting a new investment policy. She will create a Dropbox for investment information. Links for the Dropbox will be sent out to the Board of Trustees, Sarah Palfrey, and Kelly Funkhouser. REPORT OF THE LIBRARY DIRECTOR –  Friends of the Morgantown Public Library – The Friends are reviewing bylaws & memo of understanding. Janet Paine is the new President of the Friends.  Statistics for December 2019 were distributed and discussed.  The NorLN/MLN merger continues to move forward – documents for review are attached.  Library Appreciation Day at the Legislature will be held February 10, 2020. A table for Legislators is stocked with books purchased by grant or donations for the Legislator to choose to donate to libraries in their districts. Bonnie Dwire does a very good job with this. During the day, libraries are recognized in the legislators’ session and a reception is held 5-7pm. Board members should let Sarah Palfrey know if they are available to attend.  Overdrive and RB Digital are being purchased by the same holding company.  The Levy document is due to the Monongalia County Commission by February 12, 2020. A copy will be included in the February Board Packet.  The circulation desk demolition is scheduled to begin January 27, 2020. Two temporary stations will be Board Minutes – January 15, 2020– Page 2 set up the weekend before. The project is estimated to be completed in w weeks.  Personnel changes: The Adult Services/2nd floor supervisor, Aaron Johnson is leaving January 31, 2020. Crystal Lang is moving from Teen Programming to Adult Services/2nd Floor Supervisor with modified duties to include cross training employees for Circulation and Reference. There is a search for other vacant positions underway.  Clay-Battelle Public Library has been short-handed. Thank you for Heather Tanton for filling in.  Moved to Branch Updates section  Levy Outreach – Sarah Palfrey is creating a Google calendar for levy outreach events and sharing that link with the Board of Trustees. Sarah Palfrey will provide the board with Talking Points. National Library Week, April 19th – 25th, is themed “Find your Place at the Library.” The last day to register to vote is April 21, 2020 with early voting starting April 29, 2020.  Strategic Plan will be shared electronically with board for comments.  Public Librarian Certification Program – The West Virginia Library Commission is developing a three- level certification program to help meet the needs of ongoing continuing education for West Virginia’s library staff so they may provide professional library service. BRANCH UPDATES  Clay-Battelle Public Library has been shorthanded. Thank you to Heather Tanton for filling in. UNFINISHED BUSINESS  Interior Door replacement – Judy Panagakos moved to replace three interior fire doors with better ones. The motion carried unanimously. NEW BUSINESS –  Credit Card Increase Authorization – Judy Panagakos moved to increase the credit limit on our United Bank credit card from $2,000 to $42,500 which reflects an increase of $40,500. The motion carried unanimously. BOARD COMMENTS  None ADJOURNMENT –  Judy Panagakos moved to adjourn. The motion carried unanimously. The meeting adjourned at 11:30 am. NEXT MEETING – February 19, 2020 at 9:00 am at the Morgantown Public Library.