Library Board

MORGANTOWN PUBLIC LIBRARY Approved March 18, 2020 Minutes of the Regular Meeting February 19, 2020 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Roy Thrasher – Judy Panagakos Sarah Scharf Arnettsville Penny Pugh Kelly Funkhouser community Linda Durfee Ellen Hathaway member Meredith Hartery Anna-Kate Bean – office of Senator Capito Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened at the Morgantown Public Library on February 19, 2020. The meeting convened at 9:05 am, Sue Carpenter, President presiding, Sarah Scharf, secretary. Approval of the Minutes of the January 15, 2020 Regular Meeting  Judy Panagakos moved that the minutes be accepted as presented. This motion passed unanimously. PUBLIC FORUM  Roy Thrasher spoke about the Arnettsville Public Library. He is concerned about various safety and maintenance issues at that location, including broken floor tiles, restrooms that need repair, and a leaking roof. Extensive discussion followed.  Sarah Palfrey will get more information about the trailer that is parked on the property, how long the contract with DOH is, and whether or not the roof is still leaking.  Darrin Baker will contact Jeff Davis of Davis Home Inspections to evaluate Arnettsville’s current health and safety hazards.  A targeted mailed survey of 100 APL households may need to be developed in near future to evaluate the community’s current needs and wants CORRESPONDENCE AND COMMUNICATIONS  Levy Order – County Commission is voting on the Order and Notice of Special Election today. REPORTS OF COMMITTEES/OFFICERS A. President - None B. Treasurer  Financial statements as of February 18, 2020 were presented, discussed, and filed for audit. C. Investment Committee  Judy Panagakos has drafted a new investment policy.  The Board of Trustees will get back to Judy by February 28 with Board Minutes – February 19, 2020– Page 2 comments about their personal investment preferences.  The investment committee will prepare a list of pros and cons regarding the possibility of transferring Wells Fargo and Huntington accounts into one United Bank account. REPORT OF THE LIBRARY DIRECTOR –  The NorLN and MLN merger is proceeding. Both consortiums have voted to dissolve themselves and merge into one West Virginia Library Network (WVLN). Parkersburg PL has agreed to serve as the fiscal agent for the organization. We are waiting on the contract from Innovative (ILS provider) to start the official timeline for merging.  Sarah Palfrey attended the WVLA Library Appreciation Day at the state Legislature Monday February 10, 2020 along with Ellen Hathaway, Sue Carpenter, and Bonnie Dwire. There were no cuts in the Governor’s budget bill.  Levy documents have been submitted to the County Commission. Their vote is today.  Start-up Awards: All branches have had great progress in developing their start up grant projects.  Next month’s Board meeting will included a decision about how to spend the rest of the YCF fund on that hasn’t been needed for the startup grants (perhaps use for hiring a consultant for a Master Facilities Plan, or for general marketing)  Personnel changes:  Crystal Lang had a change of responsibilities to Public Services Coordinator (ILL, Adult Programming/Outreach, supervision of second floor staff).  Shelby Donnelly had a change of responsibilities and title to Evening Supervisor (supervision of building after 4pm, assistance with outreach, readers’ advisory, and training of all evening staff).  Jamie Schultz has resigned. Her position has been split into two part-time public service positions with primary circulation responsibilities.  Amanda Young has been named the new part-time Teen Specialist.  Jamie Myers, Alyssa Lamont, and Cody Wolfe have been hired to work part time public service positions.  Levy Outreach –  Sarah Palfrey provided the board with levy Talking Points. Discussion followed with suggestions of more questions and answers to add to it.  Community Impact Report rack cards have been designed. They will a helpful and quick reference to hand out as levy season approaches.  The Levy Committee is working on new library levy yard signs (will be printed in the coming weeks) and a Vote for the Library Levy Facebook page.  Take Your Child to the Library Day was a huge success. This year the library cross- promoted in partnership with Pinocchio’s, River Fair Trade, Tailpipes, and Clutch Wing Shop. Participants and the downtown business partners really enjoyed this event.  January Statistics were presented and discussed. Board Minutes – February 19, 2020– Page 3 BRANCH UPDATES  Arnettsville Public Library had good attendance at their Senior Lunch & Learn programs and movie nights.  Clay-Battelle Public Library had good attendance at their Take Your Child to the Library Day program and their Valentines story time. They are also rearranging and weeding their collection, and are excited about receiving their new VOX books and Launch Pads. UNFINISHED BUSINESS  Update of Personnel Policy – 8.1 Sick Leave – see attachment  Meredith Hartery moved to accept the changes to the policy as presented. The motion carried unanimously. NEW BUSINESS –  A draft of the Strategic Plan was presented and discussed. The Board made minor wording changes to the Mission, Core Values, and Three Year Vision sections, and those changes will be voted on during next month’s meeting. Actionable items will be edited in the coming months, as well. BOARD COMMENTS  Penny Pugh congratulated Sarah Palfrey on being nominated for ALA’s I Love My Librarian award. ADJOURNMENT –  Penny Pugh moved to adjourn. The motion carried unanimously. The meeting adjourned at 11:35am. NEXT MEETING – March 18, 2020 at 9:00 am at the Morgantown Public Library.