Library Board

MORGANTOWN PUBLIC LIBRARY Approved September 17, 2020 Minutes of the Regular Meeting August 20, 2020 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Linda Durfee Sarah Scharf Meredith Hartery Judy Panagakos Penny Pugh CALL TO ORDER The regular meeting of the Board of Trustees of the Morgantown Public Library convened via Zoom Video Conferencing on August 20, 2020. The meeting convened at 9:07 am, Judy Panagakos, President presiding, Sarah Scharf, secretary. APPROVAL OF THE MINUTES  July 16, 2020 meeting – Meredith Hartery motioned to approve the minutes as presented. The motion passed unanimously. PUBLIC FORUM  None CORRESPONDENCE AND COMMUNICATIONS  None REPORTS OF COMMITTEES/OFFICERS A. President – None B. Treasurer – 1. Approval of Checks – Penny Pugh motioned to approve the checks as presented. Motion passed. REPORT OF THE LIBRARY DIRECTOR  Phase One of the HVAC replacement project has been completed, and the building is now comfortable on all floors. Before Phase Two begins, a subcontractor will need to do some asbestos abatement. In Sept/Oct the new boiler and operating system will be installed. City Plumbing & Heating has been fantastic to work with during this ongoing project.  The water line break has been fully repaired. Having a plumber on site during those two days until MUB took responsibility has resulted in a charge of about $3000. The Board recommended that the Library submit that bill to MUB.  Stairwell doors on the first floor have been replaced. Cosmetic/finishing work will be completed once the ground and second floor doors are installed. Patrons have already commented about feeling safer with the increased visibility.  Corina Chang has been working with The Stick Company to update the mympls.org website with a newsfeed, along with the new arrivals carousel. The Trustee page with contact information/emails will be updated soon. Board Minutes – August 20, 2020 – Page 2  Bibliostat (annual state report) has been submitted on time. There were no issues meeting MOE, but the Library will need to submit a COVID-19 waiver request to WVLC because of an inability to meet Service Center agreements due the closures and social distancing.  WVLN is moving forward. MLN is moving to cloud server in September. NORLN’s go-live date is November 11, 2020. There are still a number of details to be decided by the Executive Board, most notably patron types/sharing permissions. Holds and ILL rules are a main philosophical difference between consortiums currently. The merger will hopefully keep the best of both worlds and reconcile patron freedom with a library’s control of their materials.  Fall program planning is underway. The goal is to offer a wider variety of programs and to create more frequent content in smaller packages.  Marketing Manager Corina Chang’s Facebook Analytics report was discussed. The MPLS Facebook page saw an 85% increase in page reach for the month of July. Just this month our Facebook page has reached over one million people.  WVLA will be 100% virtual this fall, holding multiple online workshops throughout entire month of October instead of having 2-3 days of intensive sessions. BRANCH UPDATES Sarah Palfrey met with each Branch supervisor this month to discuss last year, and plans for next year. Expectedly, foot traffic and circulation has slowed at all locations, but digital use was considerably increased. o APL: A building inspector was there on 8/10. Sarah Palfrey will share the report when it arrives. The lease with Arnettsville Community Association expires September 1, 2020. Our Board suggests both boards meet together via Zoom to discuss the inspection report and future plans, perhaps during their next community board meeting. Sarah Palfrey will reach out to the ACA contact, Jennifer Steele, to arrange a meeting time. o CAPL: Cheat will hire a new part-time employee who will ideally work a few more hours with more responsibility. They also ordered the VOX books that were part of last year’s YCF grant process. o CBPL: Still very slow. o CDPL: Many programming ideas have been shared. They also ordered their new desk, which is arriving next month. UNFINISHED BUSINESS  COVID-19 updates were discussed. o One staff member had tested positive but had not been in the building for over a week before the positive result. They contracted it from a family member and it was well contained. o Four staff members are parents with school-age children. Discussions have been ongoing for any scheduling needs, including work from home plans, scheduled time off or the use of the Family First Cares Act. Sarah Palfrey will approve their plans along with their supervisor. So far, only one person has made a decision and it does not affect their work schedule. o Sarah Palfrey intends to use a combination of scheduled vacation time, adjusted work schedule, and work-from-home to help her kids with their school at home days. At this time it will alternate 2 days at school one week, and then 3 days the following week Board Minutes –August 20, 2020 – Page 3 o KidsConnect wi-fi will be installed at all library locations, per the Governor. o Sarah Palfrey would like to expand our reach by adding Tutor.com, live tutoring program for K- 12. The quoted cost is $7,900 and it could be purchased using half YCF funds and half Friends funds. o Palfrey will draft a travel policy and send it out to Board for editing and approval. o Updated statement on exchanging cash: Meredith Hartery moved to resume allowing the branches the exchange of cash for sales or other specific services. The motion passed.  An updated draft of the Collection Development Policy was presented. Discussion followed. Judy moved to accept the new Collection Development document that Sarah presented. Motion passed. NEW BUSINESS  Doors – Linda Durfee moved to continue with replacing all of the stairwell doors. Motion passed. BOARD COMMENTS  Judy Panagakos will send out her anti-bullying research to the Board.  Judy Panagakos, and Meredith Hartery are continuing to work on the investment policy. EXECUTIVE SESSION Executive session began at 10:45, and ended at 10:54. ADJOURNMENT – With no further business, Linda Durfee moved to adjourn. The motion carried. The meeting adjourned at 10:56 am. NEXT MEETING - September 17, 2020 at 9:00 am via Zoom.