Library Board

MORGANTOWN PUBLIC LIBRARY Approved April 15, 2021 Minutes of the Regular Meeting March 18, 2021 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Linda Durfee Kelly Funkhouser Meredith Hartery Judy Panagakos Penny Pugh Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened via Zoom Video Conferencing on March 18, 2021. The meeting convened at 9:02 am, Judy Panagakos, President presiding, Kelly Funkhouser, secretary. Approval of the Minutes  February 18, 2021 - The minutes were approved as presented. Linda Durfee moved. The motion passed unanimously. PUBLIC FORUM  None CORRESPONDENCE AND COMMUNICATIONS  The Morgantown Public Library’s Your Community Foundation account has received $250 from an anonymous donor. REPORTS OF COMMITTEES/OFFICERS A. President – None B. Treasurer – ○ Financial statements were distributed via email. ○ Approval of Checks - Sue Carpenter moved to accept the accounts payable check report as presented. The motion passed. REPORT OF THE LIBRARY DIRECTOR & BRANCH UPDATES  New carpet is currently being installed. It should be completed by early next week.  Sarah Palfrey contacted the Board of Education regarding the Panetta letter level of giving suggestion of $267,000. The level of giving from the Board of Education is $40,000. Sarah Palfrey suggested to the Board of Education an increase of $53,000 a year for each of the next 5 years. There has been no response.  The City of Morgantown’s budget for FY2022 shows $800,000 to the Library. This is a decrease of approximately $45,000 from the Library’s request. The City said we should request the additional later. Sarah Palfrey is exploring other ways to supplement the funding, including Cares Act monies that are allocated to the City of Morgantown.  FY2022 State Grant-In-Aid money will be based on the 2010 Census and not the 2020 Census.  The Library has a new welcome packet that is being distributed at the downtown branch. They will be distributed to the other branches next week. There will be a final edit before sending to printers.  Summer Reading Program – Charlotte Chung from the Cheat Area Public Library is the coordinator for the summer reading program.  The Big Family Book Club selection is Escape from Mr. Lemoncello’s Library. The author will be doing a Board Minutes – March 18, 2021 – Page 2 Zoom call with us.  Special Note: Sharon Summers has submitted 39 storytime videos. She has stayed remarkably consistent and has built a following. She has saved our storytime statistics.  Corina Chang is currently on maternity leave. She is planning on returning to work in May and will be back in the building in June.  Sarah Palfrey has received a couple of resumes for the Public Service Manager’s position.  Lynda Lukenbaugh has returned from maternity leave.  OCLC app – was originally $15,000-$16,000 and has reduced to $2,000. The app costs $1,800 and take about 2 months to prepare.  Sarah Palfrey is requesting feedback. We are currently out of space for storage. Use of literacy room and its continued use was discussed. UNFINISHED BUSINESS  COVID-19 plans - The library system is moving forward with outdoor programming in May. Occupancy was discussed. Penny Pugh moves to return to the practice of board member signature on checks and continue to review and approve the Accounts Payable Check listing. After discussion, Penny withdrew the motion.  Investment Policy - Judy Panagakos presented updated information and will finalize it and send out to the board. Penny Pugh asked if there was any knowledge of the track record of United Bank and investments. After discussion, consensus was to continue with the investment plan. Judy Panagakos will have Brian Dean and Jacquie Stanley from United Bank at the April meeting.  Staff Appreciation Day was discussed. NEW BUSINESS  Budget Adjustment – After discussion, Penny Pugh moved to accept the budget adjustment as presented. The motion passed. BOARD COMMENTS Linda Durfee - would like to add to the idea file a discussion of levels of giving. Penny Pugh – remarked that she viewed the Read Across America webcast. Sarah Palfrey reads children’s books delightfully. ADJOURNMENT – Sue Carpenter moved to adjourn. The motion carried unanimously. The meeting adjourned at 10:59 am. NEXT MEETING - April 15, 2021 at 9:00am