Library Board

MORGANTOWN PUBLIC LIBRARY Approved 07.20.22 Minutes of the Regular Meeting June 15, 2022 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Linda Durfee Kelly Funkhouser Meredith Hartery Alexandria Svolos Penny Pugh Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened via Zoom Video Conferencing on June 15, 2022. The meeting convened at 9:04 am, Meredith Hartery, Vice-President presiding, Kelly Funkhouser, secretary. Approval of the Minutes  May 18, 2022 - The minutes were approved as amended. Sue Carpenter moved. The motion passed unanimously. PUBLIC FORUM – None CORRESPONDENCE AND COMMUNICATIONS – None REPORTS OF COMMITTEES/OFFICERS A. President – None B. Treasurer – o Financial Statements – The financial statements were reviewed and filed for audit. ○ Approval of Checks – Penny Pugh moved to approve checks as presented. The motion passed. C. Investment Committee – no update D. Facilities Committee - On Monday June 6, 2022, Sarah Palfrey, Facilities Committee members - Penny Pugh and Sue Carpenter, and representatives of the Arnettsville Community Association - Jennifer Steele and Tony D’Amico met. Penny Pugh’s board term is expiring June 30, 2022 and would like appointed as a community member for the Facilities Committee. Meredith Hartery appoints Penny Pugh to the Facilities Committee effective July 1, 2022. REPORT OF THE LIBRARY DIRECTOR & BRANCH UPDATES  See Director’s Report.  Sarah Palfrey reported that Shelby Donnelly has been responsible for coordinating the Summer Reading Program kits.  Outreach and Programs Coordinator grant funded position has received a 3-month extension to expend grant. Sarah Palfrey will be posting this position.  Sarah Palfrey will post a position for an Assistant Director/Library Manager requiring an MLS degree. UNFINISHED BUSINESS - None Board Minutes – June 15, 2022 – Page 2 NEW BUSINESS  Election of Officers – The slate is presented as follows: President – Sue Carpenter Vice-President – Meredith Hartery Treasurer – Alexandria Svolos Secretary – Linda Durfee Member – Penny Pugh (until City Council appoints replacement) Sue Carpenter moves that we accept the slate of officers as presented. The motion carried.  FY2023 Distribution from Your Community Foundation – Available amounts are Fund: $19,250 and Endowment Fund: $1,328. Sarah Palfrey recommends a distribution of $10,000. Penny Pugh moves that we use $10,000 from the YCF Fund to fund Start Up Awards. Motion carried. BOARD COMMENTS – Linda Durfee – We must not forget the end of year evaluation for the director. Sarah Palfrey will turn in a self- evaluation. Each board member will complete an evaluation and meet to discuss in an executive session at a board meeting. The Board President will then meet one on one with Sarah Palfrey to convey the board’s review. Penny Pugh – has officially notified Heather Carl, Assistant City Clerk for the City of Morgantown, that is not seeking reappointed to the board. I do welcome opportunity to serve on the Morgantown Public Library System’s Facilities Committee and make contributions there. Sarah Palfrey (to Penny Pugh) – I do appreciate your time and everything you put into the board. We regularly acknowledge the current board’s similar mindset, which does make for nice, pleasant meetings. I also admire your willingness to step aside to allow a board appointment with perhaps a different perspective or voice. ADJOURNMENT – Sue Carpenter moved to adjourn. The motion carried unanimously. The meeting adjourned at 10:43 am. NEXT MEETING - July 20, 2022, 9:00am