Library Board

MORGANTOWN PUBLIC LIBRARY Approved March 2, 2023 Minutes of the Regular Meeting February 2, 2023 Present: Absent: Also Present: Others Present: Sue Carpenter Sarah Palfrey Linda Durfee Kelly Funkhouser Meredith Hartery James Spears, V Amy Loomis Alexandria Svolos Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened via Zoom Video Conferencing on February 2, 2023. The meeting convened at 9:02 am, Sue Carpenter, President presiding, Kelly Funkhouser, secretary. Approval of the Minutes  January 5, 2023 - The minutes were approved as presented. Alexandria Svolos moved. The motion passed unanimously. PUBLIC FORUM – None Jayvonne Gummer asked why county residents are not allowed to be on the (Library) board? Sarah Palfrey answered that the City of Morgantown established the Morgantown Public Library and is the sole authority to make board appointments. CORRESPONDENCE AND COMMUNICATIONS  First Energy has made a donation of $2,000 for our Book Dash program. This outreach has been expanded to long-term facilities such as Evergreen. REPORTS A. President – Senior Post article was mentioned. B. Director – See Director’s Report. C. Treasurer – o Financial Statements – The financial statements were reviewed and filed for audit. ○ Approval of Checks – Meredith Hartery moved to approve checks as presented. The motion passed. REPORTS OF COMMITTEES A. Investment Committee – No report B. Facilities Committee – Sue Carpenter will reach out to Penny Pugh to establish a meeting time. UNFINISHED BUSINESS  Policy Review Schedule – No report NEW BUSINESS  Bylaws review, proposed amendments, and additions – Existing bylaws will be reviewed by Sue Carpenter, Linda Durfee, and Sarah Palfrey. Proposed changes will be submitted for consideration during the March 2023 Library Board meeting. Board Minutes – February 2, 2023 – Page 2 BOARD COMMENTS – Alexandria Svolos will be forwarding grant information to the Library Board for discussion during the March meeting. EXECUTIVE SESSION – Facilities Linda Durfee moved to open an executive session. The board voted to go into executive session to discuss facility plans. The executive session began at 9:24am and ended at 9:59am. No action was taken. ADJOURNMENT – Linda Durfee moved to adjourn. The motion carried unanimously. The meeting adjourned at 10:05am. NEXT MEETING – March 2, 2023, 9:00am DIRECTOR'S REPORT FEBRUARY 2023 BOARD MEETING JANUARY HIGHLIGHTS We continue to see increased attendance at library events. WVU's competitive cheerleading squad lead a storytime on a Saturday morning that had great attendance. Cheat Area storytime and playgroup continue to draw a big crowd. Morgantown storytime attendance has been at it's highest attendance since returning. Clay-Battelle has moved their storytime to Saturdays this month, we will see if this increases attendance. The Aull Center hosted a Mark Twain History Alive with more than 30 attendees. Clinton's "Library, Lattes, and Laugh's" book club is generating great conversations and engagement. Launch of a new film series at Morgantown - Read to Reels, organized and hosted by Shelby. CIRC 1ST HALF FY 22 CIRC 1ST HALF FY 23 VISITS 1ST HALF COMP APL 1,962 APL 1,674 Total FY 22 43,189 CAPL 23,306 CAPL 25,101 Total FY 23 60,911 (+41%) CBPL 2,170 CBPL 2,177 CDPL 3,795 CDPL 4,785 MPL 56,752 MPL 61,844 Digital 75,683 Digital 79,342 TOTAL 163,668 TOTAL 174,923 (+9%) ADMINISTRATION Facility Updates Hot water has been out at Morgantown since the end of December. Continued the conversation with the City of Morgantown regarding the elevator replacement. Monitored alarm buttons have been installed at all public service desks. Gravel was added to the parking area behind CBPL and the library side of APL parking areas. The gym roof was replaced at Arnettsville. CLAY-BATTELLE PARKING AREA January is the time for a number of quarterly meetings including, WVDeli, WVLN Circulation Committee, and WVLN Ex Committee, and WVLC Commissioners meeting . I was reappointed as Chair for the WVLA Legislative Committee with my position to expire in April at my request. Additional activities this month included the installation of new copy machine at 5 out of 6 locations, staff training in system wide changes in program planning schedules, and staff training on reader's advisory using NoveList. OCLC will be discontinuing our Capira Mobile Ready ARNETTSVILLE PARKING AREA App. We will be migrating to their new product in February. A transition team has been formed of Sarah Palfrey, James Spears, Sarah Scharf and Kaylar Moser to attend all training and make necessary changes before the new version is launched. Since the original launch we have had 1,752 downloads of the app. App usage averages about 400 a month. The catalog search page is the most popular. TOTAL DOWNLOADS SINCE APRIL 2021 ARNETTSVILLE GYM ROOF TYPICAL MONTHLY USAGE  PERSONNEL New Hires: Sam Phillips - PT assistant CBPL Matt Resignations: Lexie Ream - MPL effective Feb Transfers: none Promotion: none I completed three 90 days reviews in January and met with two full time employees to review and revise their job descriptions and expectations. WV Prevention Solutions facilitated two training sessions at MPL on how to identify a person who has overdosed and administer Narcan. 24 staff participated. A follow up survey was distributed to identify additional training needs. 170 SHARES ON FACEBOOK! HISTORY ALIVE - MARK TWAIN BRANCH REPORTS FOLLOW