Library Board

MORGANTOWN PUBLIC LIBRARY Approved August 3, 2023 Minutes of the Regular Meeting June 1, 2023 Present: Absent: Also Present: Others Present: Sue Carpenter Amy Loomis Sarah Palfrey Linda Durfee Kelly Funkhouser Meredith Hartery James Spears, V Alexandria Svolos Darrin Baker Call to order The annual meeting of the Board of Trustees of the Morgantown Public Library convened on June 1, 2023. The meeting convened at 9:02 am, Sue Carpenter, President presiding, Kelly Funkhouser, secretary. Approval of the Minutes  Annual Meeting May 4, 2023 - The minutes were approved as corrected. Alexandria Svolos moved. The motion passed unanimously. PUBLIC FORUM – None CORRESPONDENCE AND COMMUNICATIONS - None REPORTS  President – None  Director – See Director’s Report – Additional information – o Cheat Area Public Library will reopen on Saturday. The major part of the renovations is finished. o Morgantown Public Library had an additional plumbing problem with the grinder pump. The Library Board discussed and reached a general agreement to install sharps disposal containers in restrooms.  Treasurer – o Financial Statements – The financial statements were reviewed. Any excess levy funds for FY 2023 will be posted to the Morgantown Public Library operating fund for use throughout the system as needed. The financial statements are filed for audit. ○ Approval of Checks – Alexandria Svolos moved to approve checks as presented. The motion passed. REPORTS OF COMMITTEES A. Investment Committee – None B. Facilities Committee – None UNFINISHED BUSINESS  Bylaws review, proposed amendments, and additions – The revisions were discussed. NEW BUSINESS  FY 2024 Budget Adjustment - Alexandria Svolos moved to approve the suggested budget changes. The motion passed.  COVID Sicktime – Alexandria Svolos moved to end the COVID sick day policy. Discussion followed. The COVID exception to the sick leave policy will be removed and will again follow the original policy. The motion passed. Board Minutes – June 1, 2023 – Page 2  FY24 Start Up Awards – For the last two years, the Board of Directors has approved using $10,000 of YCF money to spend for special projects outside the scope of the regular budget. Linda Durfee moved to dedicate $10,000 of the spend from the Your Community Foundation for Start Up Awards for FY 2024. The motion passed.  Elevator RFP – Schindler – Installation will be in the late fall/early winter. The elevator will be out of use for two months. Linda Durfee moved to accept the RFP from Schindler Elevator Corporation. The motion passed. EXECUTIVE SESSION – Property The Board of Trustees entered into an Executive Session at 9:45am and reconvened the regular meeting at 10:14am. BOARD & DIRECTOR COMMENTS – None ADJOURNMENT – Linda Durfee moved to adjourn. The motion carried unanimously. The meeting adjourned at 10:15am. NEXT MEETING – August 3, 2023 9:00am ADDITIONAL INFORMATION – August 25, 2023 9:00am to 1:30pm - Board Retreat JUNE 2023 BOARD MEETING DIRECTOR'S REPORT Sarah Palfrey JUNE 2023 BOARD MEETING MAY 2023 HIGHLIGHTS T h e i mpr o ve me n t s a t C h e a t h a ve be e n ve r y t i me c o n s umi n g t h i s mo n t h , but s o w o r t h i t ! . T h e c a r pe t pr o j e c t t o o k lo n ge r t h a n a n t i c i pa t e d . T h e r e mo va l o f t h e o ld c a r pe t i n t h e c e n t e r a r e a w a s pa r t i c ula r ly d i ffi c ult . Pa i n t i n g i s un d e r w a y a n d e xpe c t e d t o c o n c lud e by J un e 2n d . C h e a t i s e xplo r i n g w a ys t h e y c a n pa r t i a lly r e -o pe n s o o n e r . Da r r i n a n d J a me s a t t e n d e d t h e Li br a r y J o ur n a l Publi c Li br a r y Sa fe t y Summi t . T h i s w a s t h e fi r s t t i me t h i s e ve n t h a s be e n o ffe r e d . I t w a s h e ld i n C o lumbus , O H. B o t h fe lt i t w a s a va lua ble e xpe r i e n c e a n d h a ve br o ugh t ba c k gr e a t i d e a s . W e e kly s t a ff e ma i ls w e r e s e n t o ut i n r e c o gn i t i o n o f Me n t a l He a lt h Aw a r e n e s s Mo n t h . W e s h a r e d r e s o ur c e s t o h e lp us i n o ur j o bs , w i t h pa t r o n s , a n d i n o ur pe r s o n a l li ve s . I w a s a s ke d t o s pe a k t o t h e Di s ma n t li n g R a c i s m T o ge t h e r gr o up a bo ut t h e bo o k c h a lle n ge s a n d le gi s la t i o n i mpa c t i n g li br a r i e s a c r o s s t h e c o un t r y. I d i s c us s e d t h e h i s t o r y o f c e n s o r s h i p, li br a r y e ffo r t s t o r e s i s t i t , a n d h o w i t ' s c h a n ge d o ve r t h e ye a r s . T h e gr o up w a s ve r y i n t e r e s t e d i n h o w t h e y c o uld s uppo r t t h e i r lo c a l li br a r i e s o r e n a c t le gi s la t i o n t o pr o t e c t t h e m. O ut r e a c h h a s be e n ve r y bus y w i t h s c h o o l vi s i t s , i n c lud i n g a fi r s t i n ma n y ye a r s , t o Mo r ga n t o w n Hi gh Sc h o o l, po p-ups o n t h e C o ur t h o us e Sq ua r e , a n d a pr o mo t i o n a l vi d e o w i t h Mo n C o un t y 4H. We ar e all p r e p p e d and r e ady for t he st ar t of S u mme r R e adi ng P r og r am!  JUNE 2023 BOARD MEETING MAY 2023 ADMINISTRATION T h e r e i s a c o mpli c a t i o n w i t h t h e I a t t e n d e d t h e Ma i n s t r e e t s w i t c h t o VO I P ph o n e s ys t e m. W e Mo r ga n t o w n , Do w n t o w n c a n n o t h a ve a ph o n e mo n i t o r e d Di s t r i c t i n g St a ke h o ld e r s me e t i n g. s e c ur i t y s ys t e m a n d s w i t c h t o VO I P. I t w a s a ve r y i n fo r ma t i ve s e s s i o n , T h e s e c ur i t y s ys t e m r e q ui r e s a a n d I w a s e xc i t e d t o h e a r t h a t a n la n d li n e , w e w o uld n e e d t o c o n t i n ue i mpr o ve d li br a r y fa c i li t y w a s pa r t t o pa y fo r la n d li n e s i n t w o lo c a t i o n s o f pr e vi o us d i s c us s i o n s a n d t h e VO I P s ys t e m. T h i s w o uld a ls o be a n a d d i t i o n a l c o s t s h o uld w e S e r v i c e C e nt e r : d e c i d e t o a d d s e c ur i t y t o a n y o t h e r As pa r t o f o ur Se r vi c e C e n t e r lo c a t i o n s . r e q ui r e me n t s w e pla n a n d i mple me n t a s t a ff t r a i n i n g fo r a ll I a t t e n d e d t h e W V B r o a d ba n d ( 4) Affi li a t e li br a r i e s . Lo ui s E n h a n c e me n t C o un c i l' s li s t e n i n g B e n n e t t PL h o s t e d o ur t r a i n i n g e ve n t . I s po ke w i t h t h e m a bo ut t h e d a y a n d w e h a d 1 5 pe o ple a t t e n d . i mpo r t a n c e o f i n c lud i n g d i gi t a l T h a n ks t o t h e gr e a t j o b t h a t MPL li t e r a c y w o r k i n t h e pla n fo r t h e s t a ff d i d fo r o ur s t a ff d a y, I w a s fe d e r a l gr a n t s t h a t w i ll be c o mi n g t o a ble t o s h a r e t h e i r pr e s e n t a t i o n s W V n e xt ye a r . W e w i ll be a pplyi n g a n d o n ly h a d t o c r e a t e o n e fo r t h e Publi c Li br a r y As s o c i a t i o n a d d i t i o n a l t r a i n i n g s e s s i o n fo r h o w Di gi t a l Li t e r a c y W o r ks h o ps gr a n t t o t o ke e p a n d r e po r t s t a t i s t i c s . I t h e lp fur t h e r o ur go a l o f i n c r e a s i n g w a s a gr e a t d a y w i t h mo r e r e s i d e n t s pa r t i c i pa t i o n i n t h e d i gi t a l d i s c us s i o n t h a n i n pa s t ye a r s . w o r ld . Hu man R e sou r c e s C ont r ac t- Ke lly a n d Sa r a h h a d t h e i r fi r s t me e t i n g Apr i l B r a n c h R e po r t s fo llo w t h e w i t h Ali gn HR . T h e a s s e s s me n t w i ll Di r e c t o r ' s R e po r t . be gi n i n J un e . P ER S ONNEL N o c h a n ge s .  JUNE 2023 BOARD MEETING Digital Highlight 1,168 OVERDRIVE/LIBBY New users last 12 months MPLS s t a rt e d i t ' s d i gi t a l c o lle c t i o n a s a fo un d i n g me mbe r o f t h e c o n s o rt i um W V Di gi t a l En t e rt a i n me n t Li bra ry I n i t i a t i ve ( W VDELI ) i n 850 20 0 8. W VDELI ' s fi rst c o lla bo ra t i ve e ffo rt w a s w i t h O ve rd ri ve , a n e a rly ve n d o r o f e -bo o ks a n d New users previous d o w n lo a d a ble a ud i o bo o ks fo r li bra ri e s . O ve r 12 months t h e pa s t 1 5 ye a rs, 1 1 , 1 1 8 un i q ue us e rs h a ve bo rro w e d 87 6 , 0 1 2 i t e ms fro m t h e d i gi t a l c o lle c t i o n . O ve rdri ve a n d t h e a pp us e d t o a c c e s s t h e c o lle c t i o n , Li bby, i s o ur mo s t po pula r d i gi t a l re s o urc e . Th e c o s t o f purc h a si n g d i gi t a l ma t e ri a ls t h ro ugh O ve rd ri ve h a s c h a n ge d d ra s t i c a lly o ve r t h e ye a rs . Th e re a re mult i ple purc h a s i n g mo d e ls , d e t e rmi n e d by t h e publi sh e rs . Th e y i n c lud e bo o ks t h a t e xpi re a ft e r 26 bo rro w s , 1 2 o r 24 mo n t h s , o r o n e c o py o n e us e r i n pe rpe t ui t y. Ea c h o f t h e s e c o me s w i t h a d i ffe re n t pri c e ra n ge . Fo r ye a rs i t w a s c o mmo n t o s pe n d $90 -1 0 0 o n a n O C / O U a ud i o bo o k. N o w w e a re re gula rly pa yi n g o ve r $1 25 fo r 24 mo n t h s o f us e . W e h a ve se e n s i mi la r s h i ft s i n e bo o ks , w i t h ma j o r publi s h e rs fa vo ri n g t h e $6 0 fo r 24 mo n t h s mo d e l. O ft e n t h e se 24 mo n t h bo o ks e xpi re w h i le t h e re i s s t i ll d e ma n d fo r t h e t i t le s a n d w e h a ve t o re -purc h a s e t h e m a t t h e s a me c o s t . Ea c h me mbe r li bra ry i n O ve rd ri ve i s re q ui re d t o s pe n d $1 0 , 0 0 0 a ye a r. Th e pa s t fe w ye a rs w e h a ve s pe n t d o uble t h i s a n d st i ll c a n ' t me e t t h e d e ma n d . 80,456 e-books - 25,117 audiobooks 1,430 videos - 4,064 magazines