Library Board

MORGANTOWN PUBLIC LIBRARY Approved October 10, 2024 Minutes of the Regular Meeting September 12, 2024 Present: Absent: Also Present: Others Present: Sue Carpenter Amy Loomis Sarah Palfrey Linda Durfee Vacant James Spears, V Dennis Smith Call to order The regular meeting of the Board of Trustees of the Morgantown Public Library convened on September 12, 2024. The meeting convened at 9:15 am. Linda Durfee, President presiding, Sarah Palfrey, Secretary. Approval of the Minutes ● Regular Meeting August 08, 2024 - The minutes were approved as corrected. Dennis Smith moved. The motion passed unanimously. PUBLIC FORUM – None CORRESPONDENCE AND COMMUNICATIONS – REPORTS ● President – Linda Durfee thanked Dennis for volunteering to attend the All Staff day. Linda noted some inconsistencies in the board information in Bibliostat and asked Sarah make corrections. ● Director – See Director’s Report – Additional information – Sarah praised the whole MPLS team on the successful completion of the Summer Reading Program! Additional discussion was held about the Big Family Book Club and lessons learned and future planning. Sarah shared how the Master Facilities Plan RFP has been posted and shared widely. Sarah also acknowledged the teamwork that has gone into planning for the upcoming All Staff Day. The committee has been working very hard and is excited about the day. Sarah also informed the Board that Kelly Funkhouser is currently out on medical leave and we all wish her well. ● Treasurer – o Financial Statements – The financial statements were reviewed. The Board decided to wait until next month for the formal statements from Kelly. ○ Approval of Checks – checks were not presented. REPORTS OF COMMITTEES A. Facilities Committee – None. UNFINISHED BUSINESS – ● Director – The yearly review was held with Sarah and is completed for the year. NEW BUSINESS – ● Giving Tuesday discussion. Kaylar will be working with WVU undergraduate students on a marketing campaign for Giving Tuesday on December 3, 2024. Funds raised should be directed to general library support with a broad appeal. BOARD COMMENTS – ● Dennis Smith is willing to attend the All Staff meeting on September 13. Board Minutes – September 12, 2024 – Page 2 ADJOURNMENT – Sue Carpenter moved to adjourn. The motion carried unanimously. The meeting adjourned at 10:01 am. NEXT MEETING – October 10, 2024 9:00am SEPTEMBER 2024 BOARD MEETING DIRECTOR'S REPORT Sarah Palfrey SEPTEMBER 2024 BOARD MEETING AUGUST 2024 HIGHLIGHTS MPLS w r a ppe d up t h e a n n ua l Summe r 2023 2024 R e a d i n g Pr o gr a m i n Augus t . W e s a w 500 467 gr o w t h i n Ki d s a n d T e e n s , a n d a 423 d e c li n e i n Ad ult fo r o ve r a ll 400 r e gi s t r a t i o n s . W e t r i e d a fe w n e w t h i n gs i n r e ga r d s t o t h e d e n s i t y o f 300 s c h e d uli n g a n d i t s e e me d t o h e lp ke e p t h e pa r t i c i pa t i o n n umbe r s s t e a d y 200 179 t h r o ugh o ut t h e s umme r . 1 31 100 W e a ls o t r i e d t o s e pe r a t e t h e B i g Fa mi ly B o o k C lub fr o m t h e Summe r 29 36 R e a d i n g Pr o gr a m r e gi s t r a t i o n t o h e lp 0 Kids Teens Adults le s s e n t h e i mpa c t o n publi c s e r vi c e SR P r e gi s t r a t i o n n umbe r s . s t a ff. I n s t e a d i t ma y h a ve le a d t o mo r e c o n fus i o n a n d o ur lo w e s t n umbe r s e ve r . T h e r e w e r e 1 26 r e gi s t e r e d fa mi li e s fo r 20 24 a n d 21 7 r e gi s t e r e d fa mi li e s fo r 20 23 . Aft e r mult i ple ye a r s o f fe e d ba c k t o c h o o s e a lo w e r gr a d e le ve l bo o k w e d i d , Dr a go n s i n a B a g. W e d i d h a ve s o me po s i t i ve fe e d ba c k o n t h e bo o k c h o i c e , but n o t c o mpa r e d t o pr e vi o us ye a r s . W e h a ve s o me r e c o n s i d e r i n g t o d o fo r n e xt ye a r ’s pr o gr a m. T h e r e lo c a t i o n o f t h e a d ult gr a ph i c n o ve ls a n d e xpa n s i o n o f t h e Yo un g Ad ult N e w B o o k c o lle c t i o n a t MPL h a s be e n c o mple t e d . I n i t i a l fe e d ba c k h a s be e n gr e a t , i n c r e a s e d br o w s i n g a n d li n ge r i n g i n t h e t e e n a r e a h a s be e n r e po r t e d by s t a ff.  SEPTEMBER2024 BOARD MEETING AUGUST 2024 ADMINISTRATION T h e FY 24 s t a t e r e q ui r e d B i bli o s t a t Mult i ple s t a ff me mbe r s h a ve be e n ( a n n ua l s t a t i s t i c s ) r e po r t w a s h a r d a t w o r k o n pr e pa r i n g fo r t h e All c o mple t e d o n t i me . T h e Li br a r y St a ff t r a i n i n g d a y s c h e d ule d fo r Se c t i o n o f t h e De pa r t me n t o f Ar t s , Fr i d a y Se pt e mbe r 1 3 , 20 24. C ult ur e , a n d Hi s t o r y d i d a d d d i gi t a l c i r c ula t i o n q ue s t i o n s ba c k i n t o t h e W e r e c e i ve d fi ve a ppli c a t i o n s fo r t h e r e q ui r e d r e po r t . I a m s o gla d St a r t Up Aw a r d s by t h e Se pt e mbe r e ve r yo n e w a s a ble t o w o r k t o ge t h e r 5t h d e a d li n e . Appli c a t i o n s a r e be i n g a n d ma ke t h i s h a ppe n . W e a d vo c a t e r e vi e w e d a n d fun d i n g d e c i s i o n s w i ll o n be h a lf o f a ll o ur r e a d e r s a n d be ma d e by Se pt 3 0 . li br a r y pa t r o n s t h a t a ll r e a d i n g c o un t s r e ga r d le s s o f c o n t e n t o r Ma n y t h a n ks t o J o h n Fo x fo r h i s ye a r s fo r ma t . T h e full r e po r t i s i n c lud e d a s o f a s s i s t a n c e a s t e c h n i c a l c o n s ult a n t pa r t o f t h i s d o c ume n t . fo r t h e W VDe li c o n s o r t i um. I n Augus t R yn e t o o k o ve r a s t h e n e w c o n s ult a n t . I c o n t i n ue t o a t t e n d t h e mo n t h ly MPLS h a s fi lle d t h i s r o le fo r a n umbe r Do w n t o w n Sa fe t y me e t i n gs h e ld t o o f ye a r s , w e s upply a fi r s t li n e o f c o n n e c t t h e W VU a n d Ma i n s t r e e t s uppo r t t o pa t r o n s a c r o s s t h e s t a t e c o mmun i t i e s . Mult i ple o r ga n i z a t i o n s w h e n t h e y e xpe r i e n c e d i ffi c ult i e s a r e w o r ki n g t o ge t h e r t o ke e p us i n g O ve r d r i ve o r t h e Li bby a pp. d o w n t o w n s a fe a n d a d e s i r a ble pla c e t o vi s i t . P ER S ONNEL - Lo ur d e s - r e s i gn e d PT MPL T h e Ma s t e r Fa c i li t i e s Pla n w a s Ar r o w - h i r e d PT MPL publi s h e d o n o ur s i t e a n d d i s t r i but e d Li n d a - h i r e d PT C li n t o n t o a r e a s t a ke h o ld e r s t o s h a r e w i t h t h e i r c o n t a c t s i n t h e pla n n i n g w o r ld . F ac i li t y Up dat e s - T h e a ppli c a t i o n d e a d li n e i s O c t o be r T h e gr i n d e r pump a t MPL h a s be e n 3 1 , 20 24 h a vi n g i s s ue s w h i c h r e q ui r e d c lo s i n g e a r ly o n e e ve n i n g. Un r e la t e d , t h e li d t o t h e pump pi t r e q ui r e d a r e pa i r t h a t h a d t o be c o mple t e d a ft e r h o ur s . B o t h r e pa i r s s e e m t o h a ve be e n s uc c e s s ful. SEPTEMBER 2024 BOARD MEETING PROGRAM SPOTLIGHT! Sh e lby, e ve ni n g supe rvi so r fo r MPL, ha s ho st e d 1 0 Adult C ra ft N i gh t s o ve r t h e pa st ye a r a n d a h a lf. Th e pro gra ms st a rt e d w i t h a n a ve ra ge a t t e n da nc e o f 1 1 a nd h a ve gro wn t o c o n si st e n t ly 1 5 o r mo re . MPL h a s re a lly st ruggle d t o o ffe r c o n si st e n t a nd w e ll a t t e n de d pro gra ms fo r a dult s fo r t h e pa st 1 0 ye a rs. Slo w a n d st e a dy gro wt h fo r t h e pro gra m ha s be e n w o n de rful. Th e re i s a go o d mi x o f n e w a nd re t urn i ng pa rt i c i pa n t s fro m mo n t h t o mo n t h . To pi c s h a ve i n c lude d pa pe rc ra ft i ng, pa i n t i n g, a nd c a ndle ma ki n g. I n a ddi t i o n t o t h e c ra ft i n g e ve nt s Sh e lby ha s o rga ni z e d a ddi t i o na l a dult pro gra mi ng a ro un d a ut h o rs, a nd fi n a nc i a l li t e ra c y a nd w ri t e s a mo nt hly blo g a rt i c le fo r t h e we bsi t e . Pi c t ure s a re fro m a re c e nt glo w i n da rk pa i n t i ng ni ght . 138 total attendees 13.8 average per class  August 2024 Statistics New Cards Computer Sessions Reference Questions 208 931 565 Items Borrowed Visits Digital Borrows 16,672 10,711 16,941 Additions 999 Programs Program Attendance Withdrawls 34 969 640 Morgantown Public Library System APL.08.2024 Arnettsville Public Library August 2024 Branch Report August signaled the wrap up of the Summer Reading program which went really well this year at the Arnettsville Public Library. The final program was an Art class led by local Mylan Park Elementary School art teacher Sarah Billotti. She taught the children and the adults in the room how to draw three WV cryptids (Bigfoot, MothMan and the Flatwoods Monster). Everyone had a fun time at the final program. Two families from the APL Summer Reading Program attended the End of Summer Reading Pool Party at Camp Muffly and it was big fun for everyone in attendance. The rain held off and everyone had fun in the pool. Senior Lunch held on Wednesday, August 7 had 11 folks in attendance. This was our annual Super Salad Bar meal where folks brought goodies from their garden to share with everyone. We also had guest speaker Mark Musick, Mon. County assessor, talk about the Vehicle Personal Property tax exemption. APL Craft Class this month was a big success. Library Neighbor and patron Lark Harms taught a painting class and had almost 20 folks in attendance. We painted a lovely ladybug in a nature scene with leaves, grass and flowers. They turned out really cute and everyone had a good time painting and visiting with one another. Movie Night was really small this month with only three in attendance. The movie was Unsung which was a decent movie but didn’t get a lot of press. Had a meeting with the folks from Starting Points and we discussed ways that we can work together throughout the year. They host an Easter Egg Hunt in the building each year and the library has a table that hands out free books to the children plus Happy School visited the library this Spring and had their class in the building for that day. We are planning to have Happy School visit again plus I will visit to read to them a few times. We are hoping to plan a Community Dr. Seuss program in March. Goals: *Paint Front Doors on library entrance *Have security camera installed at our branch *Start the weeding process for this year *Plan for the holiday season. CAPL Manager’s Report August 2024 August was an interesting month at Cheat! The balance between finishing the summer reading program and trying to recover from the summer reading program was hard to achieve, but we did our best! There was quite a bit of reorganizing work to be done, as we like to refresh everything at least once a year to keep our space interesting and eye-catching. With that in mind, plus our weekly programs, committee work, start-up award work, and preparing for Staff Day, our time was well-occupied! First, I want to congratulate my staff on a well-done Summer Reading Program! Jessika and I had a good time planning and enacting events and were happy with the audience we attracted! We gave away every kit that we made, as well! I was very proud of how our staff handled increased patron visits, and how crazy it could get going from storytime to the SRP events! On a personal level, I’m very happy with my part in developing events, and I am proud of myself and Jessika for how we did with our first SRP. I’m looking forward to next year’s program already! With that uptick in summer business comes with a little chaos in terms of how the library looks, so we’ve taken a lot of time to revamp! One day near the beginning of the month, I mentioned to Caleb that I wanted to swap some things around and rethink where we are putting our graphic novel collection and how we use our new DVD space. It was really an offhand comment, but when I came into the library the next time, Caleb had developed a whole plan for where things could be moved! One of my favorite things about management is when my staff feels comfortable taking the initiative, and this was a prime example! Caleb and I moved our new DVD section and put our young adult/adult graphic section where the DVDs were previously! Then, we moved the book sale back into the other side of the building and put children’s DVDs where the book sale was! I think that allows the children to feel a good amount of separation, and like they truly have their own space that isn’t invaded by the book sale. Caleb did a really great job thinking about where everything could go and how it could be displayed, and I really appreciate his effort and his ability to make everything look great! I am super excited to get some time to plan for the fall and beyond now! Staff Day is quickly approaching, and I am incredibly excited for what Cheat will contribute to it as committee members, planners, and audience! We can’t wait for fall to be in full swing! General Administration - Hayley is still working on her cataloguing certification! - Caleb, Jessika, and I have signed up for the WVLA Fall Conference! We are very excited to attend during the first week of October. - Michelle and Jessika have been working on completing Start-Up grant applications! I am really excited that they have such great ideas to improve our library. Goals 1. Continue to shelf read and reorganize. 2. Work towards planning programming for the winter and beyond. 3. Work on a general improvement plan for the fall! Clay Battelle Public Library August 2024 Branch Report We had the honor of attending several events this month. The Clay District Fair parade was a lot of fun for Molly & Kelly. Thanks to Sarah P. for bringing the library car and driving us to participate in this yearly event. Sam and Kelly also attended our local schools open house events. Where we talked about the library and issued library cards. Facilities Update Exhaust Fan installed in bathroom Handicap bars installed in restroom electrical work needed in kitchen area concrete pad in discussion as well as storage building Planning and Organizing Fall Storytime Battelle District Fall Festival Staff Molly has started back to college Sam is having dental surgery and is going to be out for several weeks. Education Signed up for WVLA Fall Conference Goals All of the following goals we are continuing to complete. Continue to grow my partnership with community involvement weeding CDPL Monthly Report August 2024 Manager’s Report ● Library Lattes and Laughs ○ Thursday, August 1st we discussed “The Sanatorium” by Sarah Pearse. We had a good turn out and lively conversation. ○ Thursday, August 22nd we discussed “Hester” by Laurie Lico Albanese. This was one of the books chosen by Angela and she led the discussion. This was also Angela’s last book club with CDPL as she recently moved to New York. Her expertise in leading book club will very much be missed. ● Parents’ Place Sponsored Story Time ○ Kelly Gillespie , CDPL Patron and recently hired Kindergarten Readiness Teacher asked if she could host Story Time at CDPL and we were thrilled to have this opportunity to partner with Parents’ Place. ■ Monday, August 12th ■ 12 children, 5 adults ■ ■ CDPL enjoyed the partnership with Parents’ Place very much and Ms. Kelly did an amazing job leading storytime and providing take home art kits for our patrons. ● Summer Reading Program ○ Cryptid Art Class with Elisha Rush, Saturday, August 3rd ○ We were very concerned we would not have any patrons attending this program but fortunately at the last minute we had 6 children attend and it was a very successful program General Administration ● New to our Collections ○ Adult Fiction 30 ○ Adult Non-Fiction 1 ○ YA 2 ○ Graphic Novels 2 ○ Childrens 8  ○ Children Non-Fiction 3 ○ ER 3 ○ Easy/Picture Books 22 ○ Boardbooks 1 ○ VOX Books ○ DVDs 16 ○ Audiobooks Planning, Organizing, Processes, and Evaluation ● CDPL has a second new branch associate, Linda Carpenter ● As previously stated, as the new employees become more comfortable and familiar with CDPL we will begin to redistribute projects within the library ● Janet is working with James to research different forms of communication styles and staff recognition for the SEC committee Personnel: Community and Professional Development (3 CEs required yearly for all staff working more than 20 hours a week) Top Three Goals for September 1. Janet has begun creating to-do lists which is helping to prevent tasks being missed 2. Create a “did you” check list for every day tasks at CDPL 3. Create an expectations document with both Linda and Leslie 4. Create a new display for in front of the desk and the green shelves Morgantown Public Library James Spears, Assistant Director Monthly Report August, 2024 August was a notably slower month in Public Services due to the end of Summer Reading and the return of many patrons to school. Many Public Services staff members were appreciative of the slow down in traffic as it allowed up a chance to catch up and make progress on projects that had slowed down over the height of the summer. Staff Changes This month Director Sarah P. and I completed interviews to fill the vacant library assistant position in Public Services. We had two strong candidates and we faced a tough choice in deciding who to hire. Selecting one candidate was difficult but we feel strong in our decision and are happy to have new Library Assistant Arrow K. joining up in early September. Additionally our two work-study students Sam and Hannah returned to the library this semester. Many staff members were happy to have both students back in the library this year. They are very helpful in keeping pace with daily library tasks like shelving and make it easier for staff to dedicate their time to other library tasks and projects. Staff Contributions and Projects I continue to be happy with the contributions of my staff in numerous areas. Youth Services Specialist Jenean S. reported on several successful teen and tween programs this month. I was especially interested in her Frankentoy program which Jenean reported had a lower number of attendees but noted that her participants had a good time at the program. She wrote that the program “really seemed to appeal to their senses of humor” and that the participants were reluctant to leave at the end of the program. She also reported that her attendees created a frankentoy for Jenean which they named Janice and instructed display Janice at her desk. Stories like this from programs are encouraging and touch on conversations I have had with several programmers about defining program success not just by number of attendees but also by quality of the patron experience. Interlibrary Loan Coordinator Crystal L. reported this month that she has made increasing progress in weeding through the nonfiction and biography sections. Crystal has shifted her focus towards weeding in the biographies which make up the end of the adult section on the 2nd floor and flow just slightly into the area which we have designated for adult graphic novels. Crystal noted that she has found this section easier to work through. Evening Supervisor Shelby D. continues to see success presenting adult craft night programs. She reported that the craft night program in August had attendance consistent with previous programs. Shelby is considering how to gather some informative feedback from program attendees about program accessibility, crafts preferences, and more. Additionally, Shelby reported that she and Jenean S. are planning a Saturday craft event in response to patron feedback about their inability to attend weeknight programs. I am very happy to see my staff reflecting on past programming and seeking ways to improve and make these programs more accessible for all patrons. Facilities Updates We are continuing to see the benefits of relocating the adult graphic novels collection and other changes to the teen area. Youth Services Specialist Jenean S. reported that more people are stopping to look at the YA new books since they were moved into a more visible location. Jenean also reported that more teen and tween patrons are stopping at her desk to ask her questions. Jenean noted that “I’ve had several pleasant conversations with teenagers and younger kids as we try to find manga they will like.” The hand dryer in the 2nd floor men’s restroom is still out-of-order. Facilities Manager Darrin B. has replaced the old unit but there remains some work until the new unit is fully operational. Other Updates I made notable progress on the building signage project. The inventory and budget for this project was reviewed with both Director Sarah P. and Facilities Manager Darrin B. The new signage has been ordered and the majority of signs arrived by the end of August. Once all the signs have arrived, Darrin will install them around the building. Additionally, I have worked with Marketing Coordinator Kaylar M. to create eye-catching and also informative signs for Meeting Rooms A, B, and the Friends Book Sale Room. This month, I participated in long-term goal planning with Director Sarah P. In this process I laid out a list of goals that I would like to accomplish between now and the end of the current strategic planning period in 2027. Each goal was based on a specific focus area of the library system’s strategic plan. Since this meeting I have further prioritized each goal and assigned each a target completion date (Fall 2025, Summer 2026, etc.). Goals ● Continue weeding in adult fiction to produce more free space and move the paperback collection. - in progress ○ Shelby is continuing to weed in adult fiction at a notable pace. We are hopeful that the weeding portion of this project will be completed in a reasonable time. ● Coordinate with Ruth Godfrey to reorganize the children’s area into a more distinct and open area within the library. - in progress ○ Ruth is continuing weeding in the easy books to make it easier to move shelving when that point arrives. ● Replace existing public computer furniture on the 2nd floor and better organize PACs - in progress ○ Installation scheduled for November 2, 2024 ● Expand Teen Area on 2nd floor ○ Installation of new computer tables will contribute to the completion of this goal Janice the Frankentoy  Morgantown Public Library 2024 West Virginia Public Library Annual Report CURRENT YEAR PREVIOUS YEAR INTRODUCTION Due Date August 30, 2024 The annual survey is designed to collect comparative data on public libraries for national, state, and local use. It is important that you be as precise as possible. The information collected in Bibliostat has 3 purposes: To determine whether or not the library meets requirements for receiving Grants-in-Aid (see Title 173-1-3), To collect information for the Institute of Museum and Library Services national annual survey, and To provide statistical information that helps West Virginia legislators understand the importance of libraries, enable the WVLC to track data, provide library directors with information they need to better administer their libraries, and provide the general public with library statistics. Unless otherwise noted, the reporting period for the FY2024 survey is July 1, 2023 - June 30, 2024. Surveys will open on Wednesday, July 10, 2024, and will lock on Friday, August 30, 2024. After this date contact Monica Keeney at WVLC for instructions on any necessary changes. To qualify for the Shirley Smith Award, surveys must be submitted by 5 p.m., Friday, July 26, 2024. Please remember that responses to all edit checks must be entered as Federal notes, unless otherwise instructed. When in doubt about an item, please read the definition. To see a definition, click on the question mark to the right of the data entry box for the question. This will display a pop up text box. Do not agonize over any of the questions. If you need help, contact Monica Keeney, State Data Coordinator. Reminders To display the answers from last year's report, click the statement on the upper right that says "Show Last Year's Answers". Please explain any change in your data with a Federal note. Local notes are intended to assist with next year's responses. You may view previous year notations while in the current survey. Please put full, logical explanations in each Federal note you submit. Program Session Guidance To count programs and program attendance for a classroom visit for the sole purpose of checking- out books, count the total number of programs as one regardless of the actual number of visits. Count the number of students in each class one time only. For example, if a class of 20 students visits the library 12 times during the school year, this is counted as one program with 20 attendees. It is not counted as 12 programs with 240 attendees for the year. If a program is presented during a classroom visit, count that as a program and count the number of students in the class as attendees. Programs and attendance other than classroom visits are counted individually. A synchronous (live) library program session is any planned event which introduces the group attending to library services or which directly provides information to participants. Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information, often designed to meet a specific social need e.g., film showings, lectures, story hours, literacy programs, citizenship classes, and book discussions. If program sessions are offered as a series, count each program session in the series e.g., a film series offered once a week for eight weeks should be counted as eight program sessions. If a program session is combined and offered to both children and young adults, count the program session only once under the most appropriate children or young adult program session category rather than counting it in each of the categories. Do NOT count the one program in each category. Report attendance at these program sessions regardless of attendees' age. If a program session is intended to be for all ages, count the program session only once under General Interest Programs rather than counting it in each of the other categories (children, young adult, adult). Do NOT count the one program in each category. Report attendance at these program sessions regardless of attendees' age. What to include: All program sessions, whether held on–site or off–site, that are sponsored or co–sponsored by the library. For a program session to be sponsored or co– sponsored by the library, the library must contribute financial resources or library staff time toward the program session. For a program session that is part of a larger community event (such as a farmer's market or festival), it is not necessary for the library to also sponsor or organize the larger event. Both on–site and off–site program sessions. For example, include a storytime at a farmer's market or a presentation to a school group about library resources conducted at a school. Live–streamed virtual (synchronous) program sessions that are sponsored or co–sponsored by the library. Program sessions with attendance of zero or one if they were intended for a group. What to exclude: Program sessions sponsored by other groups that use library facilities. For example, DO NOT include a group hosting a speaker or holding a discussion in a meeting room without facilitation from library staff. Offsite outreach efforts that do not otherwise meet the definition of a program session. For example, do not include having a library card signup booth at a farmer's market. Recorded (asynchronous) presentations of program content; these should be counted in Total Number of Asynchronous Program Presentations (data element 4.53). Programming that is shared on the library's website or social media that is not sponsored or co– sponsored by the library. For example, DO NOT include sharing a video from an author's website of him or her reading a book. Activities delivered on a one–to–one basis, rather than to a group, such as one–to–one literacy tutoring, services to homebound, homework assistanc, mentoring activities, etc. Passive or self–directed activities that do not occur at a scheduled time. For example, DO NOT include leaving an art project or puzzle on a table for participants to complete. Printing A blank survey can be printed by clicking on "Instructions". At the very top of the instructions page is a link to a printable version of the survey. Survey Reports with or without Annotations 1. Click on the printer icon at the top of your survey page. 2. The default setting under "Set Preference" is "Print Entire Survey" (with Current Year's Data). If you would rather print certain sections instead of printing the entire survey, click on the triangle to the right of "Print Entire Survey" and click on "Print Selected Section" to change printing preferences. 3. If you want to include annotations in this report, click the checkbox next to "Include Annotations." (You can also print annotations as separate reports by following the instructions under "Annotations Reports" below.) 4. Decide whether you want to print the survey with the current year's data, without data at all, or with both current year and last year's data and select the corresponding circle. 5. Click "Show Web Report" to generate your report on screen or "Show PDF Report" to generate it as a PDF. 6. Use your browser to print the report or save it to your computer. Annotations Reports 1. Click on the printer icon at the top of your survey page. 2. Click on "Annotation Reports" underneath the "Printing Preferences…" header. 3. Select the checkboxes next to the Survey Notes you wish to print: Federal Notes, State Notes, Local Notes, or a combination of these. 4. By default, "Survey Sections" is set to "All Sections." You may click on "Specific Section" instead and select which section you would like to print from the pull-down menu. 5. Click "Show Web Report" to generate your report on screen or "Show PDF Report" to generate it as a PDF. 6. Use your browser to print the report or save it to your computer. Questions? Call or email: West Virginia Library Commission (800-642-9021) Monica Keeney monica.m.keeney@wv.gov General Information #1.1-1.40 Identification 1.1 Name of Library Morgantown Public Library Morgantown Public Library 1.2 Library Street Address 373 SPRUCE STREET 373 SPRUCE STREET 1.3 Library Mailing Address 373 Spruce St. 373 Spruce St. 1.4 City Morgantown Morgantown 1.5 State WV WV 1.6 5 Digit Zip Code 26505 26505 1.7 County Monongalia Monongalia 1.8 Library Telephone (304) 291-7425 (304) 291-7425 1.9 FAX number - Library (304) 291-7437 (304) 291-7437 1.10 Library Director's Name Sarah Palfrey Sarah Palfrey 1.11 Director's Email sarah@mympls.org sarah@mympls.org 1.12 Name of Person Completing Survey Sarah Palfrey Sarah Palfrey 1.13 Phone Number of Person Completing Survey (304) 291-7427 (304) 291-7427 1.14 Email of Person Completing Survey sarah@mympls.org sarah@mympls.org General 1.15 Library System Service Population 105,822 105,822 1.16 Square Footage of Main Library 24,140 24,140 1.17 Registered User - SYSTEM 16,547 17,228 1.18 Number of Branches 4 4 1.19 Number of Bookmobiles 0 0 1.20 Interlibrary Relationship Code HQ HQ 1.21 Legal Basis Code CI CI 1.22 Administrative Structure Code MO MO 1.23 PLSC Public Library Definition Yes Yes 1.24 Geographic Code CO2 CO2 Outlet Information 1.25 FSCSKEY & FSCS_SEQ WV0023-006 WV0023-006 1.26 LIBID 022D 022D 1.27 Outlet Name ARNETTSVILLE ARNETTSVILLE 1.28 Outlet Street Address 4120 Fairmont Road 4120 Fairmont Road 1.29 Outlet Mailing Address 4120 FAIRMONT RD. 4120 FAIRMONT RD. 1.30 City MORGANTOWN MORGANTOWN 1.31 State WV WV 1.32 5 Digit Zip Code 26501 26501 1.33 County MONONGALIA MONONGALIA 1.34 Librarian Cathy McMaster Cathy McMaster 1.35 Phone Number (304) 278-2021 (304) 278-2021 1.36 Fax Number (304) 278-2021 (304) 278-2021 1.37 Email Address cathy.mcmaster@mympls.org cathy.mcmaster@mympls.org 1.38 Square Footage of Outlet 1,200 1,200 1.39 Outlet Type Code BR BR 1.40 Number of Bookmobiles 0 0 1.25 FSCSKEY & FSCS_SEQ WV0023-004 WV0023-004 1.26 LIBID 022B 022B 1.27 Outlet Name CHEAT AREA CHEAT AREA 1.28 Outlet Street Address 121 CROSBY RD. 121 CROSBY RD. 1.29 Outlet Mailing Address 121 CROSBY RD. 121 CROSBY RD. 1.30 City Morgantown Morgantown 1.31 State WV WV 1.32 5 Digit Zip Code 26508 26508 1.33 County MONONGALIA MONONGALIA 1.34 Librarian Ryne Faber Ryne Faber 1.35 Phone Number (304) 594-1020 (304) 594-1020 1.36 Fax Number (304) 594-1020 (304) 594-1020 1.37 Email Address ryne.faber@mympls.org ryne.faber@mympls.org 1.38 Square Footage of Outlet 3,200 3,200 1.39 Outlet Type Code BR BR 1.40 Number of Bookmobiles 0 0 1.25 FSCSKEY & FSCS_SEQ WV0023-005 WV0023-005 1.26 LIBID 022C 022C 1.27 Outlet Name CLAY-BATTELLE CLAY- BATTELLE 1.28 Outlet Street Address 6059 Mason-Dixon Highway 6059 Mason- Dixon Highway 1.29 Outlet Mailing Address PO Drawer J PO Drawer J 1.30 City BLACKSVILLE BLACKSVILLE 1.31 State WV WV 1.32 5 Digit Zip Code 26521 26521 1.33 County MONONGALIA MONONGALIA 1.34 Librarian Kelly Statler Kelly Statler 1.35 Phone Number (304) 432-8531 (304) 432-8531 1.36 Fax Number (304) 432-8288 (304) 432-8288 1.37 Email Address kelly.statler@mympls.org kelly.statler@mympls.org 1.38 Square Footage of Outlet 1,200 1,200 1.39 Outlet Type Code BR BR 1.40 Number of Bookmobiles 0 0 1.25 FSCSKEY & FSCS_SEQ WV0023-003 WV0023-003 1.26 LIBID 022A 022A 1.27 Outlet Name CLINTON DISTRICT CLINTON DISTRICT 1.28 Outlet Street Address 2005 GRAFTON RD. 2005 GRAFTON RD. 1.29 Outlet Mailing Address 2005 GRAFTON RD. 2005 GRAFTON RD. 1.30 City MORGANTOWN MORGANTOWN 1.31 State WV WV 1.32 5 Digit Zip Code 26508 26508 1.33 County MONONGALIA MONONGALIA 1.34 Librarian Janet Nurkiewicz Janet Nurkiewicz 1.35 Phone Number (304) 291-0703 (304) 291-0703 1.36 Fax Number (304) 291-0703 (304) 291-0703 1.37 Email Address janet.nurkiewicz@mympls.org janet.nurkiewicz@mympls.org 1.38 Square Footage of Outlet 1,200 1,200 1.39 Outlet Type Code BR BR 1.40 Number of Bookmobiles 0 0 1.25 FSCSKEY & FSCS_SEQ WV0023-002 WV0023-002 1.26 LIBID 22 22 1.27 Outlet Name MORGANTOWN PUBLIC MORGANTOWN LIBRARY PUBLIC LIBRARY 1.28 Outlet Street Address 373 SPRUCE STREET 373 SPRUCE STREET 1.29 Outlet Mailing Address 373 SPRUCE ST. 373 SPRUCE ST. 1.30 City MORGANTOWN MORGANTOWN 1.31 State WV WV 1.32 5 Digit Zip Code 26505 26505 1.33 County MONONGALIA MONONGALIA 1.34 Librarian Sarah Palfrey Sarah Palfrey 1.35 Phone Number (304) 291-7425 (304) 291-7425 1.36 Fax Number (304) 291-7437 (304) 291-7437 1.37 Email Address sarah@mympls.org sarah@mympls.org 1.38 Square Footage of Outlet 24,140 24,140 1.39 Outlet Type Code CE CE 1.40 Number of Bookmobiles 0 0 Electronic Services #2.1-2.4 Electronic Services 2.1 Number of Internet Computers for Use by 19 19 General Public 2.2 Number of Uses (sessions) of Public Internet 10,348 9,267 Computers Per Year 2.2a Reporting Method for Number of Uses CT - Annual Count CT - Annual (Sessions) of Public Internet Computers Per Year Count Select one of the following CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 2.3 Wireless Sessions - Annually N/A N/A Enter "N/A" if you are unable to obtain this information and include a Federal Note explaining why. Enter "NP" if you do not provide this service. 2.3a Reporting Method for Wireless Sessions NA - Information not available NA - Information Select one of the following not available CT - Annual Count ES - Annual Estimate Based on Typical Week(s) NA - Information not available NP - Service not provided 2.4 Who is your primary internet provider? LC - West Virginia Library LC - West Commission Virginia For purposes of this survey, if you have a provider in Library addition to the West Virginia Library Commission, the Commission WVLC will be the primary. Select one of the following: LC - West Virginia Library Commission OE - (Other Include source in a State Note) NP - Service not provided 2.4a Who is your secondary internet provider? OE - Other OE - Other Select one of the following: OE - Other (Include source in a State Note) NA - Not applicable NP - Service not provided Material Collections #3.1-3.40 Materials Collections - Main Library Physical Materials This section of the survey collects data on selected types of materials. It does not cover all materials (i.e., microforms, loose sheet music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures. Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. 3.1 Print Materials 110,357 108,387 3.1a Other Circulating Physical Items 160 139 3.2 Audios - physical units 5,345 6,048 3.3 Videos - physical units 10,626 10,916 Materials Collections - Branches Physical Materials 3.4 Name of Branch ARNETTSVILLE ARNETTSVILLE 3.5 Print Materials 7,523 7,473 3.5a Other Circulating Physical Items 6 3 3.6 Audios - Physical Units 182 182 3.7 Videos - Physical Items 1,473 1,444 3.4 Name of Branch CHEAT AREA CHEAT AREA 3.5 Print Materials 29,589 28,426 3.5a Other Circulating Physical Items 124 96 3.6 Audios - Physical Units 1,618 1,980 3.7 Videos - Physical Items 3,987 3,817 3.4 Name of Branch CLAY-BATTELLE CLAY- BATTELLE 3.5 Print Materials 9,939 9,482 3.5a Other Circulating Physical Items 65 37 3.6 Audios - Physical Units 115 52 3.7 Videos - Physical Items 1,837 1,803 3.4 Name of Branch CLINTON DISTRICT CLINTON DISTRICT 3.5 Print Materials 10,291 10,709 3.5a Other Circulating Physical Items 6 3 3.6 Audios - Physical Units 811 817 3.7 Videos - Physical Items 1,609 1,691 Materials Collections - TOTALS Physical Materials - Totals 3.8 Print Materials Total ( 3.1 + 3.5 ) 167,699 164,477 3.9 Other Circulating Physical Items Total ( 3.1a 361 278 + 3.5a ) 3.10 Audios - Physical units Total ( 3.2 + 3.6) 8,071 9,079 3.11 Videos - Physical units Total ( 3.3 + 3.7 ) 19,532 19,671 Collections - Totals 3.12 Total Physical Items in Collection ( 3.8 + 3.9 195,663 193,505 + 3.10 + 3.11 ) 3.13 Total Audios ( 3.10 ) 8,071 607,443 3.14 Total Videos ( 3.11 ) 19,532 48,821 3.15 Total Materials Collection ( 3.8 + 3.9 + 3.13 195,663 821,019 + 3.14 ) 3.16 Total Materials Added July 1, 2023 - June 30, 9,687 10,072 2024 3.17 Total Materials Deleted July 1, 2023 - June 5,846 10,845 30, 2024 E-Material Circulation 3.18 E-Book Circulation 81,403 3.19 E-Serial Circulation 18,345 3.20 E-Audio Circulation 72,027 3.21 E-Video Circulation 6,739 3.22 Electronic Circulation Total ( 3.18 + 3.19 + 178,514 3.20 + 3.21 ) Electronic Books 3.23 Did your library provide access to e-books Yes purchased solely by your library? 3.24 Did your library provide access to e-books Yes purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.25 Did your library provide access to e-books Yes provided by the state library agency or another state agency at no or minimal cost to your library? Electronic Serials 3.26 Did your library provide access to e-serials Yes purchased solely by your library? 3.27 Did your library provide access to e-serials Yes purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.28 Did your library provide access to e-serials Yes provided by the state library agency or another state agency at no or minimal cost to your library? Electronic Audio 3.29 Did your library provide access to e-audio Yes purchased solely by your library? 3.30 Did your library provide access to e-audio Yes purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.31 Did your library provide access to e-audio Yes provided by the state library agency or another state agency at no or minimal cost to your library? Electronic Video 3.32 Did your library provide access to e-video Yes purchased solely by your library? 3.33 Did your library provide access to e-video No purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.34 Did your library provide access to e-video No provided by the state library agency or another state agency at no or minimal cost to your library? Research Databases 3.35 Did your library provide access to research Yes databases purchased solely by your library? 3.36 Did your library provide access to research No databases purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.37 Did your library provide access to research Yes databases provided by the state library agency or another state agency at no or minimal cost to your library? Online Learning Platforms 3.38 Did your library provide access to online Yes learning platforms purchased solely by your library? 3.39 Did your library provide access to online Yes learning platforms purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? 3.40 Did your library provide access to online Yes learning platforms provided by the state library agency or another state agency at no or minimal cost to your library? Services #4.1-4.51 Services - Main Library 4.1 Annual Attendance 97,888 100,961 4.1a Annual Attendance Reporting Method CT - Annual Count CT - Annual Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.2 Annual Reference Transactions (Please read 10,369 4,292 the definition) 4.2a Annual Reference Transactions Reporting CT - Annual Count CT - Annual Method: Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.3 Physical Item Circulation 113,814 123,006 4.3a Other Physical Items Circulation 687 796 4.4 Hours Open Per Week 58 58 4.5 Number of Weeks Library is Open Per Year 52 52 4.6 Number of Public Service Hours Per Year ( 3,016.00 3,016.00 4.4 x 4.5 ) Services - Branches and Bookmobiles 4.7 Name of Branch ARNETTSVILLE ARNETTSVILLE 4.8 Annual Attendance 2,437 2,342 4.8a Annual Attendance Reporting Method CT - Annual Count CT - Annual Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.9 Annual Reference Transactions 122 155 4.9a Annual Reference Transactions Reporting CT - Annual Count CT - Annual Method Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.10 Physical item Circulation 3,361 3,164 4.10a Other Physical Items Circulation 0 1 4.11 Hours Open per Week 18 18 4.12 Number of Weeks Branch is Open Per Year 52 52 4.13 Number of Public Service Hours Per Year ( 936 936 4.11 x 4.12 ) 4.7 Name of Branch CHEAT AREA CHEAT AREA 4.8 Annual Attendance 20,999 19,327 4.8a Annual Attendance Reporting Method CT - Annual Count CT - Annual Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.9 Annual Reference Transactions 5,470 5,574 4.9a Annual Reference Transactions Reporting CT - Annual Count CT - Annual Method Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.10 Physical item Circulation 35,759 49,101 4.10a Other Physical Items Circulation 353 313 4.11 Hours Open per Week 43 43 4.12 Number of Weeks Branch is Open Per Year 50 50 4.13 Number of Public Service Hours Per Year ( 2,150 2,150 4.11 x 4.12 ) 4.7 Name of Branch CLAY-BATTELLE CLAY- BATTELLE 4.8 Annual Attendance 3,757 2,887 4.8a Annual Attendance Reporting Method CT - Annual Count CT - Annual Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.9 Annual Reference Transactions 1,349 1,244 4.9a Annual Reference Transactions Reporting CT - Annual Count CT - Annual Method Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.10 Physical item Circulation 5,082 4,335 4.10a Other Physical Items Circulation 130 34 4.11 Hours Open per Week 36 36 4.12 Number of Weeks Branch is Open Per Year 52 52 4.13 Number of Public Service Hours Per Year ( 1,872 1,872 4.11 x 4.12 ) 4.7 Name of Branch CLINTON DISTRICT CLINTON DISTRICT 4.8 Annual Attendance 4,076 3,532 4.8a Annual Attendance Reporting Method CT - Annual Count CT - Annual Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.9 Annual Reference Transactions 244 280 4.9a Annual Reference Transactions Reporting CT - Annual Count CT - Annual Method Count Select one of the following: CT - Annual Count ES - Annual Estimate Based on Typical Week(s) 4.10 Physical item Circulation 11,811 10,132 4.10a Other Physical Items Circulation 6 6 4.11 Hours Open per Week 32 32 4.12 Number of Weeks Branch is Open Per Year 52 52 4.13 Number of Public Service Hours Per Year ( 1,664 1,664 4.11 x 4.12 ) 4.14 Annual Bookmobile Attendance 0 0 4.15 Annual Bookmobile Circulation 0 0 4.16 Hours Per Week Bookmobile Open to Public 0 0 4.17 Number of Weeks Bookmobile is Open Per 0 52 Year 4.18 Number of Public Service Hours Per Year ( 0.00 0.00 4.16 x 4.17 ) Services - TOTALS 4.19 Annual Attendance ( 4.1 + 4.8 + 4.14 ) 129,157 129,049 4.20 Annual Reference Transactions ( 4.2 + 4.9 ) 17,554 11,545 4.21 Total Physical Item Circulation ( 4.3 + 4.10 + 169,827 189,738 4.15 ) 4.21a Other Physical Item Circulation ( 4.3a + 1,176 1,150 4.10a ) 4.22 Hours Open Per Week ( 4.4 + 4.11 + 4.16 ) 187.00 187.00 4.23 Number of Public Service Hours Per Year ( 9,638 9,638 4.6 + 4.13 + 4.18 ) Program Sessions and Program Presentations - System Enter data collected on the Program Session Tracking Sheet provided for your convenience or from your own records. See definitions for more detailed information. Refer to "Program Session Guidance" in the Introduction or Instructions sections for guidance. Synchronous (Live In-person or Virtual) Program Sessions by Target Audience 4.24 Number of Synchronous Program Sessions 230 222 Targeted at Children Ages 0-5 (Please read the definition) 4.25 Number of Synchronous Program Sessions 105 92 Targeted at Children Ages 6-11 4.26 Number of Synchronous Program Sessions 58 40 Targeted at Young Adults Ages 12-18 (Please read the definition) 4.27 Number of Synchronous Program Sessions 121 77 Targeted at Adults Age 19 or Older 4.28 Number of Synchronous General Interest 85 93 Program Sessions 4.29 Total Number of Synchronous Program 599 524 Sessions ( 4.24 + 4.25 + 4.26 + 4.27 + 4.28 ) This total should equal the total in 4.33 Total Number of Program Sessions Held. Synchronous (Live In-person or Virtual) Program Sessions by Format 4.30 Number of Synchronous In-Person Onsite 544 468 Program Sessions 4.31 Number of Synchronous In-Person Offsite 14 14 Program Sessions 4.32 Number of Synchronous Virtual Program 41 42 Sessions 4.33 Total Number of Program Sessions Held ( 599 524 4.30 + 4.31 + 4.32 ) This total should equal the total in 4.29 Total Number of Synchronous Program Sessions. Attendance at Synchronous (Live In-person or Virtual) Program Sessions by Target Audience 4.34 Attendance at Synchronous Programs 5,108 4,280 Targeted at Children Ages 0-5 (Please read the definition) 4.35 Attendance at Synchronous Programs 1,982 1,599 Targeted at Children Ages 6-11 4.36 Attendance at Synchronous Programs 358 178 Targeted at Young Adults Ages 12-18 (Please read the definition) 4.37 Attendance at Synchronous Programs 1,008 988 Targeted at Adults Age 19 or Older 4.38 Attendance at Synchronous General Interest 2,693 1,308 Programs 4.39 Total Attendance at Synchronous Programs ( 11,149 8,353 4.34 + 4.35 + 4.36 + 4.37 + 4.38 ) This total should equal the total in 4.43 Total Attendance at Synchronous Program Sessions Held. Attendance at Synchronous Programs by Format 4.40 Synchronous In-Person Onsite Program 10,466 7,711 Attendance 4.41 Synchronous In-Person Offsite Program 522 469 Attendance 4.42 Synchronous Virtual Program Attendance 161 173 4.43 Total Attendance at Synchronous Program 11,149 8,353 Sessions Held ( 4.40 + 4.41 + 4.42 ) This total should equal the total in 4.39 Total Number of Synchronous Program Sessions. Asynchronous Program Presentations 4.44 Total Number of Asynchronous Program 51 66 Presentations 4.45 Total Views of Asynchronous Program 177 4,703 Presentations within 30 Days Summer Reading Program ( SRP ) 4.46 Attendance of 2023 Summer Reading 631 662 Program (last Summer's attendance) Interlibrary Loans - System 4.47 Interlibrary Loans RECEIVED by Your 925 1,091 Library Annually 4.48 Interlibrary Loans SENT OUT by Your 985 905 Library Annually E-Books - System 4.49 Are you a member of an E-Book Yes Yes Consortium? (Yes/No) 4.50 Select Name of Consortium from drop down WV Deli WV Deli menu. If you answered "No" in 4.49, BUT provide electronic materials through a vendor, please select "Independent". Overdue Fines 4.51 As of the end of the reporting period, does No No the library charge overdue fines to any users when they fail to return physical print materials by the date due? Answer Yes or No Personnel #5.1-5.8 Report figures as of the last day of the fiscal year. Include all positions funded in the library's budget whether those positions are filled or not. Enter total HOURS worked per week by ALL employees in each category. Bibliostat will convert to Full Time Equivalents (FTE). 5.1 ALA-MLS Librarians 108 109 Enter total HOURS worked per week by ALL ALA- MLS librarians. 5.2 ALA-MLS Librarians FTE ( 5.1 / 40 hours ) 2.70 2.73 5.3 Non-MLS librarians 297 912 Enter total HOURS worked per week by ALL non- MLS librarians. 5.4 Non-MLS Librarians FTE ( 5.3 / 40 hours ) 7.43 22.80 5.5 Total Librarians ( 5.2 + 5.4 ) 10.13 25.53 5.6 All Other Paid Staff 770 72 Enter total HOURS worked per week by ALL other employees. 5.7 All Other Paid Staff FTE ( 5.6 / 40 hours ) 19.25 1.80 5.8 Total FTE Paid Employees ( 5.5 + 5.7 ) 29.38 27.33 Roster of Library Board Trustees #6.1-6.11 Input the current trustees. Board Trustee A Include trustees as of July 1, 2024. Each board member's Expiration of Appointment should be a different year; there should be a board member expiring for each of the following years: 2024, 2025, 2026, 2027, 2028. 6.1a Name of Board President Sue Carpenter Sue Carpenter 6.2a Address 6.3a City 6.4a State 6.5a Zip 6.6a Email address 6.7a Telephone 6.8a Date of Current Appointment 07/21 07/21 6.9a Expiration of Appointment - June 30 (Select 2026 2026 year) 6.10a Appointing Authority Municipality Municipality 6.11a Is this the Trustee's First Appointment? No No Board Trustee B Include trustees as of July 1, 2024. 6.1b Name of Board Secretary Amy Loomis Linda Durfee 6.2b Address 6.3b City 6.4b State 6.5b Zip 6.6b Telephone 6.7b Email address 6.8b Date of Current Appointment 07/22 07/20 6.9b Expiration of Appointment - June 30 (Select 2027 2025 year) 6.10b Appointing Authority Municipality Municipality 6.11b Is this the Trustee's First Appointment? Yes No Board Trustee C Include trustees as of July 1, 2024. 6.1c Name of Board Member Meredith Hartery Meredith Hartery 6.2c Address 6.3c City 6.4c State 6.5c Zip 6.6c Telephone 6.7c Email address 6.8c Date of Current Appointment 09/19 09/19 6.9c Expiration of Appointment - June 30 (Select 2024 2024 year) 6.10c Appointing Authority Municipality Municipality 6.11c Is this the Trustee's First Appointment? Yes Yes Board Trustee D Include trustees as of July 1, 2024. 6.1d Name of Board Member Alexandria Svolos Alexandria Svolos 6.2d Address 6.3d City 6.4d State 6.5d Zip 6.6d Telephone 6.7d Email address 6.8d Date of Current Appointment 06/23 06/23 6.9d Expiration of Appointment - June 30 (Select 2028 2028 year) 6.10d Appointing Authority Municipality Municipality 6.11d Is this the Trustee's First Appointment? No No Board Trustee E Include trustees as of July 1, 2024. 6.1e Name of Board Member Linda Durfee Amy Loomis 6.2e Address 6.3e City 6.4e State 6.5e Zip 6.6e Telephone 6.7e Email address 07/20 06/22 6.8e Date of Current Appointment 2025 2027 6.9e Expiration of Appointment - June 30 (Select year) Municipality Municipality 6.10e Appointing Authority No Yes 6.11e Is this the Trustee's First Appointment? Status of Funds June 30, 2023 #7.1-7.6 $637,531 $600,938 7.1 Balance Checking Account(s) $0 $0 7.2 Balance Savings Account(s) $6,602,059 $5,882,243 7.3 Other Accounts and CDs $7,239,590 $6,483,181 7.4 TOTAL CASH BALANCES ( 7.1 + 7.2 + 7.3 ) $395,676 $352,189 7.5 Total of funds restricted by donor. Read the definition. $6,130,992 7.6 Net Operating Funds Available July 1, 2024 ( $6,843,914 7.4 minus 7.5 ) Statement of Income #8.1-8.19 Local Operating Income for Fiscal Year Ending June 30, 2024. All in-kind funding listed below must be pre-approved by WVLC. Contact Donna Calvert for more information. If there is no in-kind funding, enter $0. A State Note with date of approval letter and breakdown of sources detail MUST be included for each in-kind funding entry. 8.1 City $900,000 $875,000 8.2 City (in-kind) $0 0 8.3 County Commission $609,236 $565,453 8.4 County Commission (in-kind) $0 0 8.5 Board of Education $80,000 $80,000 8.6 Board of Education (in-kind) $0 $0 8.7 TOTAL LOCAL GOVERNMENT INCOME $1,589,236 $1,520,453 ( 8.1 + 8.2 + 8.3 + 8.4 + 8.5 + 8.6 ) 8.8 Other Local Operating Income $171,550 $100,330 Funds must be identified in a State Note. 8.9 Other Local Operating Income (In-kind) 0 0 8.9a Total Other Local Operating Income ( 8.8 + $171,550 $100,330 8.9 ) 8.10 TOTAL LOCAL OPERATING INCOME ( $1,760,786 $1,620,783 8.7 + 8.8 + 8.9 ) West Virginia Library Commission funding for Fiscal Year ending June 30, 2024. NOTE: Pre-fill information is as of June 30, 2024 and may be revised by WVLC. DO NOT include End of Year Grants here. Report those under Capital Revenue, 9.2 through 9.4. 8.11 State GIA Funding $556,897.00 $556,897 Data will be entered by WVLC 8.12 Services to Libraries Grants $56,860 $56,860 Data will be entered by WVLC 8.13 Other State Funding $0 $0 Funds must be identified in a State Note. 8.14 TOTAL STATE FUNDING ( 8.11 + 8.12 + $613,757 $613,757 8.13 ) 8.15 TOTAL OPERATING FUND FOR FISCAL $2,374,543 $2,234,540 YEAR ENDING June 30, 2024 ( 8.10 + 8.14 + 8.18 ) Federal Funding for Fiscal Year ending June 30, 2024. 8.16 LSTA Grants $0 Data will be entered by WVLC 8.17 Other Federal funding $0 $0 Funds must be identified in a Federal Note. 8.18 TOTAL FEDERAL FUNDING ( 8.16 + 8.17 $0 $0 ) Excess Levies Funding for Fiscal Year ending June 30, 2024. 8.19 Is an excess levy the source of any of your Yes Yes local funds? Y/N If Yes, proceed to 8.19a; if No proceed to Section 9 8.19a Which governing authority calls for the levy? County Commission County Commission 8.19b Is it a levy for the library only? Y/N No No 8.19c Is the library mentioned specifically in the Yes Yes levy call? Y/N 8.19d When does the current levy expire? 06/30/2024 FY 2025 Capital Revenue by Source #9.1-9.11 Include revenue from any source local, state, federal, other (gifts, grants, etc.) to be used for major capital expenditures, excluding routine replacement of equipment or furniture. Include revenue from one-time grants such as continuing education, internet-connected device, ARPA, and similar grants in this category and report the expenditure of these grants as capital expenditures. Exclude carryover from one year to the next. Click on the item number for more details. Capital Revenue for Fiscal Year Ending June 30, 2024. NOTE: Pre-fill information is as of June 30, 2024 and may be revised by WVLC. 9.1 Local Tax-Based Capital Revenue $0 $0 Funds must be identified in a State Note. 9.2 Other Grants Distributed by WVLC $8,500 $0 Data will be entered by WVLC 9.3 Grants Distributed by Other Agencies $89,467 $67,033 Funds must be identified in a State Note. 9.4a Other State Capital Revenue distributed by $11,755 $0 WVLC This figure includes Supplemental GIA Grants. Data will be entered by WVLC 9.4b Other State Capital Revenue distributed by 0 0 other state agencies This figure includes revenue not distributed by WVLC. Funds must be identified in a note. 9.5 Total State Capital Revenue ( 9.2 + 9.3 + $109,722 $67,033 9.4a + 9.4b ) 9.6 LSTA Grants $0 $0 Data will be entered by WVLC 9.7 Other Federal Revenue ( 8.17 ) $0 $0 9.8 Total Federal Capital Revenue ( 9.6 + 9.7 ) $0 $0 9.9 Other Capital Revenue $79,339 $88,325 Funds must be identified in a State Note. 9.10 TOTAL CAPITAL REVENUE ( 9.1 + 9.5 + $189,061 $155,358 9.8 + 9.9 ) 9.11 TOTAL INCOME FROM ALL SOURCES ( $2,563,604 $2,389,898 8.15 + 9.10 ) Statement of Expenditures #10.1-10.11 Statement of Expenditures for Fiscal Year Ending June 30, 2024. Report all LSTA Grants, and Any Other Grant Expenditures under "Capital Expenditures". Personnel 10.1 Salaries and Wages $1,063,154 $995,728 10.2 Employee Benefits $410,751 $431,235 10.3 TOTAL PERSONNEL EXPENDITURES ( $1,473,905 $1,426,963 10.1 + 10.2 ) Collection 10.4 Print Materials $122,796 $118,416 10.5 Electronic Materials $79,958 $54,850 10.6 Ebook Consortium $39,202 $41,950 10.6a Total Electronic Materials expenditures ( $119,160 $96,800 10.5 + 10.6 ) 10.7 Other Materials $19,050 $16,621 10.8 TOTAL COLLECTION EXPENDITURES ( $261,006 $231,837 10.4 + 10.6a + 10.7 ) 10.9 Other Operating Expenditures $389,039 $295,631 NOTE: Include expenditures equal to in-kind contributions. Include a State Note reflecting date of approval and breakdown of source(s). 10.10 TOTAL OPERATING EXPENDITURES ( $2,123,950 $1,954,431 10.3 + 10.8 + 10.9 ) 10.11 Local Expenditures for 2024 used for $1,510,193 $1,340,674 Maintenance of Effort calculation ( 10.10 minus 8.11 minus 8.12 ) Capital Expenditures #11.1-11.5 These are funds for the acquisition of or additions to fixed assets such as building sites, new buildings and building additions, new equipment, initial book stock, furnishings for new or expanded buildings, and new vehicles. This excludes replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Note: Local accounting practices shall determine whether a specific item is a capital expense or an operating expense regardless of the examples in the definition. Capital Expenditures for Fiscal Year Ending June 30, 2024. Report All LSTA Grants, and Any Other Grant Expenditures Here. 11.1 Collections $713 $10,822 11.2 Furnishing and Equipment $0 $5,364 11.3 Buildings $134,670 $151,313 11.4 Other $44,392 $67,978 NOTE: If you report any expenditure in this category, add a note indicating how the funds were used. 11.5 TOTAL CAPITAL EXPENDITURES ( 11.1 179,775 235,477 + 11.2 + 11.3 + 11.4 ) Once this report has been completed, click on SHOW STATUS to view edit checks and begin the process to submit the report.