Woodburn Commission

WOODBURN SCHOOL REDEVELOPMENT COMMISSION Thursday, March 23, 2017 6:00 p.m. Location: Crosley’s Notes I. CALL TO ORDER and ROLL CALL Members Present: Chris Haddox, Kerry Lilly, Emily Vasile, Evan Fedorko, Nikki Byrne- Hoffman, Kevin Cross Absent: Marti Shamberger, Mary Angel Blunt II. PUBLIC COMMENTS not on agenda and guest introductions Nikki Byrne-Hoffman, original member, offered her resignation letter. Paul Brake, City Manager, in attendance as a visitor. III. APPROVAL OF PREVIOUS MEETING MINUTES IV. UNFINISHED BUSINESS a. BOE pitch update Chris discussed the vision for the playground with universal design and a splash pad. BOE expressed interest but did not make a firm commitment. Nikki spoke with BOPARC and they said it would be $10,000/ year additional maintenance costs associated with the playground. b. Paul Brake, City Manager Kenny and Damien need to walk through the facility to figure out a capital improvement plan to understand longer term capacity so we can build maintenance into the budget for the next fiscal year beginning July 1, 2017. Chris noted other issues including heating, flat roofs that need to be addressed. Paul mentioned the possibility for crowd funding for the site. c. Friends of Woodburn group for fundraising d. Task list Parapet wall/ roof issue - Paul Brake said he and Damien had gone back and forth over the past few days about it. Chris noted that March-Westin is willing to work with us with whatever if we wanted to purchase the supplies. If the City does a project over $25k they would need to solicit a bid, etc. Chris offered to arrange a meeting with March Westin with Paul and Damien. Nikki mentioned Rudash Director of Bright Horizons Daycare being interested in finding an additional day care facility. e. Spring clean up - Date suggested is April 22nd, time 10am - Evan is going to walk through Woodburn to make a list of clean up tasks this weekend with Kevin. He will follow up with Marti about supplies. Chris noted in the past the group has just done general clean up. Charles Avenue project could be an option-- Mary Angel and Marti. Nikki noted that United Way has 25 people (Mylan and WVU) for a May 3rd 12-5pm clean up. Chris mentioned that ditch digging for drainage project. Other issues to consider: - Promotion - United Way Volunteer MPC, iServe - Planning - Supplies f. Rotary visit update - Chris met with them during their board meeting to talk about the project. David Raese said we will move up on the agenda once he is president. Club is looking for something to get involved in hands on. g. PNC update Nikki met with Samuel Sue from PNC Pittsburgh and Jason Schnopp from a local branch on March 13th. They have the “Grow Up Great” program which could offer supoprt. They walked around the program and visited with Denny Peluga from BGC. PNC cannot donate money directly to a government. They can only donate to a 501c3 with charitable causes. Samuel Sue suggested potentially taking out a low interest loan, which they offer through PNC. Nikki looked into setting up a 501c3 and it will cost $850 IRS fees, plus state and local fees if income is expected to be over $50k/year. United Way can’t funnel money to us unless we are a formal 501c3. One option would be for PNC to donate to BGC but if they were to move, that would present some issues. Chris suggested Morgantown Green Space Coalition or WV Land Trust as potential umbrella orgs.  h. Little Fish Design They are going to meet with Chris and walk around the property towards the end of the month-- 10am, Friday the 31st. Everyone is welcome. V. NEW BUSINESS We will need to elect a new secretary next meeting. VI. ACTION ITEMS FOR NEXT MEETING Next meeting is April 27 6pm at Crosley’s. Action Items for next meeting: ● Elect a new secretary ● Revisit task list VII. ADJOURNMENT The meeting was adjourned at 7:11pm.