City Council Meetings

Moses Lake City Council David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member Moses Lake Civic Center – 401 S. Balsam Regular Meeting Agenda – REMOTE ACCESS ONLY Tuesday, July 14, 2020, 7 PM Citizens can join this meeting via phone by calling 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) and entering the webinar id: 944 8639 4725#, or online https://zoom.us/j/94486394725 Call to Order – 7 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Summary Reports: Mayor’s Report - Parks and Recreation Month Proclamation Additional Business City Manager’s Report - A/V Upgrade - COVID Budget Update - Comm Dev Fee Schedule Update - Homeless Program Update and ILA w/Grant Co - Request for Night Work on Stratford and Valley - Larsen Recreation Center Change Order Request - Surf 'n Slide Water Park Opening Status Citizen’s Communications - Citizens who would like to address the Council must submit written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be provided to Council electronically and recorded in the meeting minutes, the public will not have access to speak at the meeting. Moses Lake Council Packet 7-14-20, Page 1 of 84 July 14, 2020, City Council Meeting Page 2 Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 pg 4 a. City Council Meeting Minutes dated June 23, 2020 b. Claims and Payroll c. Comp Plan Amendment Application Extension d. Accept Easements Stratford Rd Project Resolution 3815 Old Business – None Scheduled New Business #2 pg 73 Dick Deane Family Historical Park Motion Presented by Spencer Grigg, Parks and Recreation Director Summary: Council to review and consider approval #3 pg 80 2021 Budget Guidelines Memo Presented by Allison Williams, City Manager Summary: Discussion Only Administrative Reports Council Communications and Reports Executive Session - Property Acquisition and Potential Litigation 42.30.110(1) subsections (b) and (i) Adjournment Moses Lake Council Packet 7-14-20, Page 2 of 84  Designation of July as Park and Recreation Month WHEREAS parks and recreation programs are an integral part of communities throughout this country, including Moses Lake, Washington; and WHEREAS our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and WHEREAS parks and recreation programs increase a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS the U.S. House of Representatives has designated July as Parks and Recreation Month; and WHEREAS Moses Lake, Washington recognizes the benefits derived from parks and recreation resources. NOW THEREFORE, BE IT RESOLVED BY The Moses Lake City Council that July is recognized as Park and Recreation Month in the City of Moses Lake, Washington. _________________________________ David Curnel, Mayor Moses Lake Council Packet 7-14-20, Page 3 of 84  MOSES LAKE CITY COUNCIL June 23, 2020 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7:02 p.m. by Mayor Curnel via audio only online meeting access. Special notices for attendance, citizen comment, and public hearing input were posted on the meeting agenda, as well as a special News Flash on the City’s website. ROLL CALL Present: Mayor Curnel, Deputy Mayor Jackson; Council Members Eck, Riggs, Liebrecht, and Myers. Council Member Hankins joined the meeting at 7:05 p.m. PLEDGE OF ALLEGIANCE City Manager Allison Williams led the Pledge of Allegiance. AGENDA APPROVAL Mayor Curnel requested the addition of an Executive Session for Litigation at the end of the meeting. Action taken: Council Member Riggs moved to approve the Agenda as amended, second by Deputy Mayor Jackson. The motion carried 6 – 0. SUMMARY REPORTS MAYOR’S REPORT Planning Commission Appointment Mayor Curnel reviewed two applications and recommends appointment of Anne Henning for an unexpired term through December 31, 2021. Council discussed Anne’s qualifications and former employment with the City of Moses Lake. Action taken: Council Member Hankins moved to confirm the appointment, second by Council Member Riggs. The motion carried 5 – 2, Council Member Liebrecht and Deputy Mayor Jackson were opposed. COVID-19 Virtual Meetings City Manager Williams explained that the Governor has extended the OPMA exemption requiring cities to provide a location for the public to listen to live meetings until July 1. Since we are still in Phase 2 which requires our facilities to be closed to the public, we would be required to open the Council Chambers for all public meetings starting on July 1 and allow the stated limit of 5 persons, at one time, to be present to listen to live meetings. We have high hopes that the Governor will extend the exemption until a County has reached the 3rd Phase of reopening. Staff requested a motion to temporarily designate the regular, special, and study session locations for the City Council, as well as all Committees, Boards, and Commissions to be conducted in a virtual setting to comply with the Governor’s “Stay Home, Stay Healthy” Proclamation until Grant County enters Phase 3 of the reopening program. Moses Lake Council Packet 7-14-20, Page 4 of 84 Action taken: Mayor Curnel moved to conduct virtual meetings as stated by the City Manager, second by Council Member Liebrecht. The motion carried 7 – 0. CITY MANAGER’S REPORT Parks & Recreation New Hires Recreation Superintendent Susan Schwiesow provided a photo and biography for recently hired Administrative Assistant Stefanie Dunn and Museum Manager Dollie Boyd that were displayed for Council as a new staff welcoming recognition. CONSENT AGENDA #1 a. City Council meeting minutes dated June 9 and 17, 2020 b. Claim Checks 148205 through 148359 in the amount of $1,243,626.60; Payroll Checks 63417 through 63431in the amount of $10,430.52; and Electronic Payments dated June 12, 2020, in the amount of $456,012.56 c. Award Seal Coat 2020 Project d. Petty Cash Resolution 3809 Action taken: Council Member Myers moved to approve the Consent Agenda as presented, second by Council Member Liebrecht. The motion carried 7 – 0. PUBLIC HEARING #2 Six-Year Street Plan Resolution 3810 Council and staff discussed the Yonezawa Boulevard project, Transportation Benefit District history, and tax benefits of potential adjacent commercial projects. Mayor Curnel opened the hearing at 7:23 p.m. No written comments or requests to speak were received, and the hearing was closed. Action taken: Council Member Karen Liebrecht moved to adopt Resolution 3810, second by Council Member Riggs. The motion carried 7 – 0. #3 Right of Way Vacate A hearing was advertised for this meeting and needs to be cancelled at this time. OLD BUSINESS #4 COVID-19 Utility Waiver and Payment Plan Policy Resolution 3811 The resolution coincides with an extension of the Executive Order from the Governor’s Office extension to July 28. Council originally authorized the waivers under Ordinance 2946 on March 24. This Ordinance will also authorize staff to enact a Payment Plan Policy required to be completed by July 10. Staff will develop a plan that will utilize some of the CARES Act grant funds along with a long-term payment arrangement. Action taken: Council Member Hankins moved to adopt Resolution 3811, second by Deputy Mayor Jackson. The motion carried 7 – 0. Moses Lake Council Packet 7-14-20, Page 5 of 84 #5 COVID-19 Budget Approval The City has entered into a contract with the Washington State Department of Commerce to receive an allocation of $726,600 from the federal CARES Act grant program. The proposal includes a percent of indirect administration costs, pandemic program costs, small business grants, utility payment grants, homeless shelter costs, Civic Center A/V upgrades, and redirected Public Safety/Building staff response expenses. Action taken: Council Member Liebrecht moved to approve the budget for COVID-19, second by Council Member Hankins. The motion carried 7 – 0. NEW BUSINESS #6 Oasis Major Plat Deviation Request Shane Carlile is proposing a 24-lot development named Oasis Major Plat. The Plat is 14.2 acres located in the Urban Growth Area at approximately 6400 Mae Valley Road NE. He is requesting a roadway wider than indicated in the City Standards that is similar to other developments in the area. He has agreed to sign a covenant for the halfwidth improvements to Mae Valley Road, to include roadway, curb, sidewalk and stormwater. Action taken: Council Member Eck moved to authorize the deviation, second by Council Member Hankins. The motion carried 7 – 0. #7 Interim Controls Ordinance 2953 The Ordinance provides for interim regulations on small wireless facilities and wireless communication eligible facilities requests. The current cell antenna leases are in need of updating to be in compliance with Federal Communication Commission regulations. A Public Hearing is required to be held within 60 days of adoption of the Ordinance. Staff will work with the Planning Commission to develop revised regulations within one year. Action taken: Council Member Liebrecht moved to adopt Ordinance 2953 as presented and set a Public Hearing for August 11, second by Council Member Riggs. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Police Chief Kevin Fuhr showed a photo of the new Bearcat armored vehicle they purchased, advised that the Annual Crime Report will be available online soon, and that he met with the Freedom Fest Committee today regarding the 4th of July Fireworks social distancing plan. COUNCIL COMMUNICATIONS AND REPORTS Council Member Riggs invited anyone interested in attending the Downtown Association Zoom Meeting on June 25 should call 770-1700 to get the meeting id number. Mayor Curnel gave accolades to the Police Department’s care of the City as relayed in a Moses Lake Council Packet 7-14-20, Page 6 of 84 Columbia Basin Herald article, as well as a recent article providing an update on former K-9 Chief. EXECUTIVE SESSION Mayor Curnel called an Executive Session at 8:05 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss litigation and there will be no further business. ADJOURNMENT The regular meeting was adjourned at 8:05 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 7-14-20, Page 7 of 84 To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Council Meeting Date: July 14, 2020 Proceeding Type: Consent Agenda Subject: Semi-Monthly Disbursement Report The following amounts were budgeted and sufficient funds were available to cover these payments: Claim Checks 148360 - 148597 $2,680,645.56 Payroll Checks 0063432 - 0063444 $15,572.04 Electronic Payments Payroll ACH –06/26/2020 $446,529.81 Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City’s internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews its processes to ensure appropriate internal controls are in place. 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Staff is asking that the deadline be extended to August 31 for the 2020 comprehensive plan and development regulation amendment cycle. Background Earlier communication had occurred where staff recommended not accepting applications this year, however, after further consideration, staff recommends providing the opportunity for applications that should be considered/analyzed along with the Comprehensive Plan update and associated zoning map / UGA changes that may occur as a result. As we are going through the update process, it is consistent with the goals of the Growth Management Act to provide the opportunity for the public to directly participate in this amendment cycle. Fiscal and Policy Implications - None Moses Lake Council Packet 7-14-20, Page 49 of 84 Options Option Results • Approve the request Public will have an additional opportunity to suggest amendments this year. • Take no action. Specific requests will not be considered until 2021. Staff Recommendation Staff recommends that the annual deadline for submitting suggested plan amendments and development regulation amendments be extended to August 31, 2020. Attachment - None Legal Review N/A Moses Lake Council Packet 7-14-20, Page 50 of 84  STAFF REPORT To: Allison Williams, City Manager From: Fred Snoderly, Municipal Services Director Date: July 10, 2020 Proceeding Type: Consent Agenda Subject: Accept Easements for Stratford Road Reconstruction Project Resolution 3815 Legislative History: • First Presentation: July 14, 2020 • Second Presentation: • Requested Action: Motion Staff Report Summary Staff requests that the City Council accept the easements given to the City of Moses Lake for construction and maintenance of curb and sidewalk that are being relocated due to the reconstruction of Stratford Road Background With the reconstruction of Stratford Road, the City is adding a lane along the intersection with Valley Road to improve traffic operations. It is necessary to get municipal easements to relocate the sidewalk and curb to widen the roadway. Fiscal and Policy Implications - None Options Option Results • Move to adopt the Resolution as Easements will be filed. presented • Take no action The City will not have easements and will not be able to widen the roadway Staff Recommendation Staff recommends City Council adopt the Resolution as presented. Attachment – Draft Resolution Legal Review N-A Moses Lake Council Packet 7-14-20, Page 51 of 84  RESOLUTION NO. 3815 A RESOLUTION ACCEPTING EASEMENTS TO THE CITY OF MOSES LAKE FOR STRATFORD ROAD RECONSTRUCTION PROJECT Recitals: 1. Resolution No. 238 provides all grants of real estate, or any interest therein, to the City of Moses Lake, shall not be accepted until a resolution has been duly passed by the City Council. 2. Three easements have been presented to the City from Circle K Stores, Inc., Barefoot Properties, LLC, and SDR Investments, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE AS FOLLOWS: Easements for municipal purposes for the following described properties are hereby accepted by the City of Moses Lake: Attachment A – Circle K Stores, Inc. Attachment B – Barefoot Properties, LLC Attachment C – SDR Investments, LLC ADOPTED by the City Council on July 14, 2020. _____________________________________ David Curnel, Mayor ATTEST: _____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 7-14-20, Page 52 of 84  I A' ' 411AC /-111ZiJT t-r . RECORD AND RETURN TO Legal Department City of Moses Lake P.O. Box 1579 Moses Lake, WA 98837 Document Title: Sidewalk and Utility Easement Grantor: Circle K Stores Inc., a Texas corporation Grantee: City of Moses Lake, a Washington municipal corporation Abbreviated Legal Description: Lot 1, Vista SP 5-67 Additional Legal Description is on Exhibit A of Document City of Moses Lake "Stratford Road Project-2020" Assessor's Tax Parcel Number: 311637000 Project Parcel #4 SIDEWALK AND UTILITY EASEMENT The Granter, CIRCLE K STORES INC., a Texas corporation, for and in consideration of valuable consideration, conveys and grants unto the CITY OF MOSES LAKE, a Washington municipal corporation and its assigns, Grantee, under the imminent threat of the Grantee's exercise of its rights of Eminent Domain, a permanent nonexclusive easement over, under, upon and across the hereinafter described lands for the purposes of installing, constructing, repairing and maintaining a sidewalk, and for installing, constructing, operating, maintaining, repairing and replacing utility lines and traffic signals, and appurtenances thereto ("Easement purposes") associated with the "Stratford Road Project-2020" ("Project"). Said lands being situated in Grant County, State of Washington, and described and depicted as follows: Per Exhibits A and B attached hereto and made a part hereof SUBJECT TO THE FOLLOWING: 1. Grantee shall have the right at all times to enter the premises described for the Easement purposes. 2. Said grant of easement is for a public use and shall include all rights reasonably necessary or incident for Grantee's Easement purposes, including the rights of ingress and egress. 3. Upon completion of any repair or maintenance work, Grantee shall leave the premises substantially the same as it was on the day work commenced. 4. Grantee shall indemnify, defend and hold harmless Grantor from any claim or damage which might arise as a result of the work performed. 1 Moses Lake Council Packet 7-14-20, Page 53 of 84  5. Granter shall not use or make use of the property described herein so as to interfere with, impede, restrict, or otherwise conflict with Grantee's use of this easement. Grantor may grant easements to others in the area of the easement so long as such easements are not in conflict with nor interfere with this easement granted to the City of Moses Lake. Any additional easements granted shall reference this easement and Granter shall be responsible to the City of Moses Lake for any damage to its property or interference with the easement granted herein . 6. This grant of easement is a covenant running with the land and shall be binding upon the heirs, personal representatives, successors and assigns of both parties. It is understood and agreed that delivery of this easement is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Moses Lake unless and until accepted and approved hereon in writing for the City of Moses Lake, by its authorized agent. IN WITNESS WHEREOF this easement is executed as of this IO~day of _T._. u=n_e_ _ , 2020 Date: (e { f O{zj) STATE OF ) - -- - - - : ss County of _ _ _ __ _ _ ) / On this _ _ _ day of June 20..2Q___,/ before me personally appeared Sarah Longwell /, s to me known to be the Assistant Secretary of Circle K StoresInc. that executed the foregoing instrument, and acknowledged said instrument to be the .-free and voluntary act and deed of said corporation, for the uses and purposes ther.e n mentioned, and on oath stated that he/she is authorized to execute said instrument. / GIVEN under my hand and offic·a( {eal the day and year last above written. (SEAL) Notary Public in and for the State of _ _ _ _ _ __, residing at _ _ __ __ _ My commission expires _ _ _ _ __ _ 2 Moses Lake Council Packet 7-14-20, Page 54 of 84 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of fu~ 5ld,,.qJ On d JW\..Q.,,.. (.2, Jµ 20 Dote before me, ,------'--"'=e.....>::<\.....,___.....__Th ---=----=L Here Insert Nome and Title o =~--=: 0( :.____:__Cf__-~ ~ -- - - personally appeared - -...l.,;:,L.......!()f~:::!....._·~=:::..:.:!:::::.__:~--A-UJ::i...2!o!..~- - - - - - - - - - - - - who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing JENNIFER M. SEELY paragraph is true and correct. ... Notary Public • California ~ Riverside County I z Commission# 2173008 :!': J. •••• Jl so~"l-tx~rts :oz ~p;e2g2~( Place Notary Seal and/or Stamp Above OPTIONA•L-======---~=::::::...L_!,..__L_ _ _~ Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document·. Title or Type of Docu m~nt: l ,.J ,1 . _'- ~ v-c.,...i-u ~~~-~ Document Date: ( -~U l\\,J) ('D 1 1_0 2__0 v Number of Pages: _ _ _ __ Signer(s) Other Than Named Above: _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ __ Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: _ _ _ _ _ _ _ _ _ _ _ __ • Corporate Officer - Title(s): _ _ _ _ _ __ • Corporate Officer - Title(s): _ _ _ _ _ __ • Partner - • Limited • General • Partner - • Limited • General • Individual • Attorney in Fact • Individual • Attorney in Fact • Trustee • Guardian or Conservator • Trustee • Guardian or Conservator • Other: • Other: Signer is Representing : _ _ _ __ __ _ _ _ Signer is Representing: _ _ _ __ _ _ _ __ ©2019 National Notary Association Moses Lake Council Packet 7-14-20, Page 55 of 84 Accepted by the City of Moses Lake Approved as to form: By: _ _ _ _ _ _ _ _ _ _ __ By: _ _ _ _ _ _ _ _ __ Printed Name: - - - - - - - - Printed Name: - - - - - - - - TitIe: - - - - - - - - - - - TitIe: City Attorney Date: - - - - - - - - Date: _ _ _ _ _ _ __ 3 Moses Lake Council Packet 7-14-20, Page 56 of 84  EXHIBIT A LEGAL DESCRIPTION EASEMENT 'F' THAT PORTION OF LOT 1, VISTA SHORT PLAT, PER THE PLAT THEREOF, RECORDED IN BOOK 5, PAGES 67 TROUGH 69, RECORDS OF GRANT COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE EAST QUARTER CORNER OF SECTION 15, TOWNSHIP 19 NORTH, RANGE 28 EAST; THENCE N00°40'58"W ALONG THE EAST LINE OF THE NE 1/4 OF SAID SECTION, 30.00 FEIT TO THE CENTERLINE OF VALLEY ROAD; THENCE S89°11'53"W ALONG SAID ROAD CENTERLINE, 130.24 FEET; THENCE S00°48'07"E, 30.00 FEET TO THE SOUTH RIGHT-OF-WAY OF SAID VALLEY ROAD AND THE POINT OF BEGINNING; THENCE N89°11'53"E ALONG THE SOUTH LINE OF SAID VALLEY ROAD, 68.21 FEET TO THE POINT OF CURVATURE OF A 27.00 FOOT RADIUS CURVE; THENCE ALONG THE ARC OF SAID CURVE TO THE RIGHT THROUGH A CENTRAL ANGLE OF 54°33'17", A DISTANCE OF 25.70 FEET TO THE WEST LINE OF A 5.00 FOOT EASEMENT AS SHOWN ON VISTA SHORT PLAT; THENCE S00°S0'19"E ALONG THE WEST LINE OF SAID EASEMENT, 18.67 FEET TO THE POINT OF CURVATURE OF A 25.00 FOOT RADIUS NON-TANGENT CURVE; THENCE ALONG THE ARC OF SAID CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF 89°57'15", WHOSE CHORD BEARS N45°48'59"W, 35.34 FEET; THENCE S89°11'53"W, 65.22 FEET; THENCE N00°47'07"W, 5.00 FEET TO THE POINT OF BEGINNING. CONTAINING 512 SQUARE FEET, MORE OR LESS. Moses Lake Council Packet 7-14-20, Page 57 of 84  EXHIBIT fi EASEMENT MAP I / / ----- I 40' ROW VALLEY ROAD I I ,I w ro - I ,~ If) 0 I r--.. - 30' -o0. :~ ~ EASEMENT 'F' vO I ROW 1 -.:to on 0 :o IQ I") z 1 ', (f) 1 , N89.11 53"E 68.21' .. ..;-.. ..~ .-.::.;<~'. ;_ ·;·1., .-·\: .>:..·:··_>. '~'_:-~: ~~: v_ \ .. be,- :~ _:·:-~-. .-. ~-. . 15 S89"11'53"W 65.22' ' . 0 fl=54"33'1]" s00·50'19"E 0 If) L=25.70' 18.67 1 R=27.00' $'. r--.. fr:89'57'15" 0 r--.. L=39.25' v R=25.00' 0 0 CH=N45"48'59"W I z CH=35.34' r- 35• ROW EXHIBIT EASEMENT MAP hlUMICIPAI. SERVICES DEPT, - ENGINEERING DIVISION ~t:~wcc,~=1 CITY OF MOSES LAKE •.r.s. _ _ _ SHEET 1 or 1 Moses Lake Council Packet 7-14-20, Page 58 of 84  •: . ,. .. RECORD AND RETURN TO Legal Department City of Moses Lake P.O. Box 1579 Moses Lake, WA 98837 Document Title : Sidewalk and Utility Easement Grantor: Barefoot Properties LLC, a Washington limited liability company Grantee: City of Moses Lake, a Washington municipal corporation Abbreviated Legal Description: Lot V, Columbia Basin Center Additional Legal Descriptions are on Exhibits A-1, A-2 and A-3 of Document City of Moses Lake "Stratford Road Project - 2020" Assessor's Tax Parcel Number: 091126006 Project Parcel #2 SIDEWALK AND UTILITY EASEMENT The Grantor, BAREFOOT PROPERTIES, LLC, a Washington limited liability company, for and in consideration of valuable consideration, conveys and grants unto the City of Moses Lake, a Washington municipal corporation and its assigns, Grantee, under the imminent threat of the Grantee's exercise of its rights of Eminent Domain, a permanent nonexclusive easement over, under, upon and across the hereinafter described lands for the purposes of installing, constructing, repairing and maintaining a sidewalk, and for installing, constructing, operating , maintaining, repairing and replacing utility lines, traffic signals, street lights, traffic control facilities and appurtenances thereto, and traffic striping ("Easement purposes") associated with the "Stratford Road Project - 2020" ("Project"). Said lands being situated in Grant County , State of Washington, and described and depicted as follows: Per Exhibits A-1, A-2, A-3 and B attached hereto and made a part hereof SUBJECT TO THE FOLLOWING : 1. Grantee shall have the right at all times to enter the premises described for the Easement purposes. 2. Said grant of easement is for a public use and shall include all rights reasonably necessary or incident for Grantee's Easement purposes, including the rights of ingress and egress. 3. Upon completion of any repair or maintenance work, Grantee shall leave the premises substantially the same as it was on the day work commenced. 1 Moses Lake Council Packet 7-14-20, Page 59 of 84 \, ' 4. Grantee shall indemnify, defend and hold harmless Granter from any claim or damage which might arise as a result of the work performed. 5. Granter shall not use or make use of the property described herein so as to interfere with, impede, restrict, or otherwise conflict with Grantee's use of this easement. Granter may grant easements to others in the area of the easement so long as such easements are not in conflict with nor interfere with this easement granted to the City of Moses Lake. Any additional easements granted shall reference this easement and Granter shall be responsible to the City of Moses Lake for any damage to its property or interference with the easement granted herein. 6. This grant of easement is a covenant running with the land and shall be binding upon the heirs, personal representatives, successors and assigns of both parties. It is understood and agreed that delivery of this easement is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Moses Lake unless and until accepted and approved hereon in writing for the City of Moses Lake, by its authorized agent. IN WITNESS WHEREOF this easement is executed as of this ~ o f ~ ' 2020 BAREFOOT PROPERTIES, LLC By lb4/ ~~ Printe~me: DanaeBov Title: Member Date !rlfft A, 212zi) STATE OF llhf>h '1Q () hr½ County of ~ l ; ss On this /8--~ay of ~ 20.atL, before me personally appeared Danae Boyd, to me known to be a Me~of Barefoot Properties, LLC that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation , for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute said instrument. ,. ~ ! ~ ' 2 Moses Lake Council Packet 7-14-20, Page 60 of 84 I • BAREFOOT PROPERTIES, LLC By: ~::......!';4L<~L.a....J~---=+.,L.~""'4,~--- Printed Name: .:....P=at=ri=ci=a...:...::;== Title: Member STATE OF U2as nr' V\JkivlJ ss County of filA:,1:L r )· On this /!J. ~ay of y/~ 2ocl1L, before me personally appeared Patricia a Vasquez, to me known to be Merner of Barefoot Properties, LLC that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute said instrument. L2,1p5ahtl:t5 {r&:. ublic in and fo~ t~eStatw residing at /JS/'{ My commission expires I}:- 2) .,,.Q-()a,. ~ 3 Moses Lake Council Packet 7-14-20, Page 61 of 84 I.' Accepted by the City of Moses Lake Approved as to form: By: _ _ _ _ _ _ _ _ _ __ By: - - - - - - - - - - - - - Printed Name: _ _ __ _ _ _ __ Printed Name: _ _ _ _ _ _ _ __ Title: - - - - - - - - - - - - Title: City Attorney Date: - - - - - - - - - Date: - - - - - - - - - 4 Moses Lake Council Packet 7-14-20, Page 62 of 84 I • EXHIBIT /d:J_ LEGAL DESCRIPTION EASEMENT 'B' THAT PORTION OF LOT 5, COLUMBIA BASIN CENTER, PER THE PLAT THEREOF, RECORDED IN BOOK 10, PAGE 24, RECORDS OF GRANT COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE WEST QUARTER CORNER OF SECTION 14, TOWNSHIP 19 NORTH, RANGE 28 EAST; THENCE N00°40'58"W ALONG THE WEST LINE OF THE NW 1/4 OF SAID SECTION, 80.16 FEET; THENCE N89°19'02"E, 40.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF STRATFORD ROAD AND THE POINT OF BEGINNING; THENCE N00°40'58"W ALONG SAID RIGHT-OF-WAY LINE, 90.11 FEET TO THE NORTHWEST CORNER OF SAID LOT 5; THENCE N89°06'37"E ALONG THE NORTH BOUNDARY OF SAID LOT 5, A DISTANCE OF 10.00 FEET; THENCE S00°40'58"E, 90.11 FEET; THENCE S89"05'37"W, 10.00 FEET TO THE POINT OF BEGINNING. CONTAINING 901 SQUARE FEET, MORE OR LESS. Moses Lake Council Packet 7-14-20, Page 63 of 84 t . EXHIBIT fd_:J- LEGAL DESCRIPTION EASEMENT 'C' THAT PORTION OF LOT 5, COLUMBIA BASIN CENTER, PER THE PLAT THEREOF, RECORDED IN BOOK 10, PAGE 24, RECORDS OF GRANT COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE WEST QUARTER CORNER OF SECTION 14, TOWNSHIP 19 NORTH, RANGE 28 EAST; THENCE N00°40'58"W ALONG THE WEST LINE OF THE NW 1/4 OF SAID SECTION, 80.16 FEET; THENCE N89°19'02"E, 40.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF STRATFORD ROAD AND THE NORTHWEST CORNER OF A ROADWAY EASEMENT DESCRIBED IN A.F.N. 814039; THENCE N89°05'37"E ALONG THE NORTH BOUNDARY OF SAID EASEMENT, 10.00 FEET TO THE POINT OF BEGINNING; THENCE N89°05'37"E, 30.00 FEET; THENCE S00°50'07"E, 15.05 FEET TO THE EASTERLY-MOST NORTHEAST CORNER OF SAID ROADWAY EASEMENT; THENCE S89°11'42"W ALONG THE NORTH LINE OF SAID ROADWAY EASEMENT, 30.00 FEET; THENCE N00°41'58"W ALONG THE EAST LINE OF SAID ROADWAY EASEMENT, 15.00 FEET TO THE POINT OF BEGINNING. CONTAINING 450 SQUARE FEET, MORE OR LESS. Moses Lake Council Packet 7-14-20, Page 64 of 84  LEGAL DESCRIPTION EASEMENT 'D' THAT PORTION OF LOT 5, COLUMBIA BASIN CENTER, PER THE PLAT THEREOF, RECORDED IN BOOK 10, PAGE 24, RECORDS OF GRANT COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE WEST QUARTER CORNER OF SECTION 14, TOWNSHIP 19 NORTH, RANGE 28 EAST; THENCE N00°40'58"W ALONG THE WEST LINE OF THE NW 1/4 OF SAID SECTION, 54.89 FEET; THENCE N89°14'20"E, 80.00 FEET TO THE EAST LINE OF A MUNICIPAL ROADWAY EASEMENT DESCRIBED IN A.F.N. 814039, BEING THE POINT OF BEGINNING; THENCE N89°14'20"E, 44.57 FEET; THENCE S00°48'06"E, 39.58 FEET TO THE NORTH BOUNDARY OF A 30.00 FOOT UTILITY EASEMENT AS SHOWN ON SAID COLUMBIA BASIN CENTER PLAT; THENCE S89°05'37"W ALONG THE NORTH LINE OF SAID EASEMENT, 20.00 FEET; THENCE S00°54'23"E 30.00 FEET TO THE SOUTH LINE OF SAID UTILITY EASEMENT AND SOUTH BOUNDARY OF SAID LOT 5; THENCE S89°04'10"W ALONG SAID SOUTH BOUNDARY, 54.81 FEET TO THE SOUTHEASTERLY CORNER OF SAID MUNICIPAL ROAD EASEMENT; THENCE ALONG THE EAST AND SOUTH LINES OF SAID MUNICIPAL ROAD EASEMENT THE FOLLOWING THREE (3) COURSES: • N00°41'58"W, 30.00 FEET; • THENCE N89°05'37"E, 30.00 FEET; • THENCE N00°41'58"W, 39.69 FEET TO THE POINT OF BEGINNING. CONTAINING 3,412 SQUARE FEET, MORE OR LESS. Moses Lake Council Packet 7-14-20, Page 65 of 84  EXHIBIT __u EASEMENT MAP I N89'06'37"E 10.00' --- EASEMENT 'B' N89'05' 37"E 1o.oo· N00-41'58"E 15.00' N89'05'37"E 30.00' S00'50'07"E 15.05' S89'11' 42"W 30.00' \. 14 15 I \ ' - \ S00'54'23"E 30.00' " ' - S89'04'10"W 54.81' I N00'41'58"W 30.00' \ EXHIBIT EASEMENT MUNICIPAL SERVICES DEPT. - ENGINEERIHO DIVISION wco CITY OF MOSES LAKE SHEET .L ~~N- .J.S.--1 -- _ 1 OF 1 Moses Lake Council Packet 7-14-20, Page 66 of 84 RECORD AND RETURN TO Legal Department City of Moses Lake P.O. Box 1579 Moses Lake, WA 98837 Document Title: Sidewalk Easement Grantor: SOR Investments, LLC, a Washington limited liability company Grantee: City of Moses Lake, a Washington municipal corporation Abbreviated Legal Description: Lot IV-A, Columbia Basin Center Lot VI SP 1-57 Additional Legal Description is on Exhibit A of Document City of Moses Lake "Stratford Road Project-2020" Assessor's Tax Parcel Number: 311104000 Project Parcel #5 SIDEWALK EASEMENT The Granter, SOR INVESTMENTS, LLC, a Washington limited liability company, for and in consideration of valuable consideration, conveys and grants unto the City of Moses Lake, a Washington municipal corporation and its assigns, Grantee, under the imminent threat of the Grantee's exercise of its rights of Eminent Domain, a permanent nonexclusive easement over, under, upon and across the hereinafter described lands for the purpose of installing, constructing, repairing and maintaining a sidewalk ("Easement purposes") associated with the "Stratford Road Project-2020" ("Project"). Said lands being situated in Grant County, State of Washington, and described and depicted as follows: Per Exhibits A and B attached hereto and made a part hereof SUBJECT TO THE FOLLOWING: 1. Grantee shall have the right at all times to enter the premises described for the Easement purposes. 2. Said grant of easement is for a public use and shall include all rights reasonably necessary or incident for Grantee's Easement purposes, including the rights of ingress and egress. 3. Upon completion of any repair or maintenance work, Grantee shall leave the premises substantially the same as it was on the day work commenced. 4. Grantee shall indemnify, defend and hold harmless Granter from any claim or damage which might arise as a result of the work performed. 1 Moses Lake Council Packet 7-14-20, Page 67 of 84  5. Granter shall not use or make use of the property described herein so as to interfere with, impede, restrict, or otherwise conflict with Grantee's use of this easement. Granter may grant easements to others in the area of the easement so long as such easements are not in conflict with nor interfere with this easement granted to the City of Moses Lake. Any additional easements granted shall reference this easement and Granter shall be responsible to the City of Moses Lake for any damage to its property or interference with the easement granted herein. 6. This grant of easement is a covenant running with the land and shall be binding upon the heirs, personal representatives, successors and assigns of both parties. It is understood and agreed that delivery of this easement is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Moses Lake unless and until accepted and approved hereon in writing for the City of Moses Lake, by its authorized agent. IN WITNESS WHEREOF this easement is executed as of this _ _ _day of _ _ _ _ , 2020 SDRINVESTMENTS,LLC By: ~ ~ \v' C ~ Printed Name: Richard ReidMcDonaid Title: Member Date: _ ___.j_-_~_--_£1) _ _ _ __ . STATE OFi k -z., ~ ) : ss County of d)~ On this 'fth. day of N~; 20 .J.o , before me personally appeared Richard Reid McDonald, to me known to be a Member of SDR Investments, LLC, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute said instrument. GIVEN under my hand and o f f i ~ ~ o v e written. ~ e State of J./1 011 , 11 ,() . /I ]&7'\CL.J . residing at qcn I • W..OU we< vracX:-' ~ ll\v"t. u ~ 85,~~ My commission expires q- l'-l ~'202-3 2 Moses Lake Council Packet 7-14-20, Page 68 of 84 Date: -~i_-:-_0-_~._ot.-_tJ_._ _ _ _ __ sTATEoF Artu~ County of '-+>~(b : ss On this '.1:J day of ~ 20 dO, before me personally appeared Sharon Kay McDonald, to me known to be a Member of SOR Investments, LLC, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute said instrument. GIV::::der my hand and a~ ast above written. ~ liinandforthe State of . , 1 on. _1 /''LA ~ , residing at qct 1 l /'-t' · ry:..a..otC .-~ V1 -U'-/(l.___, ~ t1fYi-v1Y10.-- 65 I- My commission expires q- 14- -Z.OrL.3 3 Moses Lake Council Packet 7-14-20, Page 69 of 84 Accepted by the City of Moses Lake 4 Moses Lake Council Packet 7-14-20, Page 70 of 84  EXHIBIT~ LEGAL DESCRIPTION EASEMENT 'G' THAT PORTION OF LOT 6A, LOT VI COLUMBIA BASIN CENTER SHORT PLAT, PER THE PLAT THEREOF, RECORDED IN BOOK 1 OF SHORT PLATS, PAGE 57, RECORDS OF GRANT COUN1Y, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE WEST QUARTER CORNER OF SECTION 14, TOWNSHIP 19 NORTH, RANGE 28 EAST; THENCE S00°50'19"E ALONG THE WEST LINE OF THE SW 1/4 OF SAID SECTION, 410.46 FEET; THENCE N89°09'41"E, 40.00 FEET TO THE NORTHWEST CORNER OF SAID LOT 6 AND THE POINT OF BEGINNING; THENCE N89°06'28"E ALONG THE NORTH LINE OF SAID LOT, 10.00 FEET; THENCE S02°21'43"W, 80.63 FEET; THENCE 589°06'28 11 W, 5.51 FEET TO A POINT ON THE WEST LINE OF SAID LOT 6; THENCE N00°50'19"W ALONG SAID WEST LINE, 80.50 FEET TO THE POINT OF BEGINNING. CONTAINING 624 SQUARE FEET, MORE OR LESS. Moses Lake Council Packet 7-14-20, Page 71 of 84  14 EXHIBIT _8_ EASEMENT MAP I // // - 7--- / - - - - -/---- · w I ; ; 0) I I N89"09_'41"E 40.00' / I I I I I I I I I o"" ~ ,I. 1 9v &5 w l.!.LJ~ l I ~ 016' ~~ ~ I ~ )§' o I ,, J~ I ..,.<',. ~ A ~ 0 ~ . (/) I -;_ ~'S" ~(S V I 0 C\J 'U ,a...~ o ·. ~~ S ~~v I z 'S'"$ ,;'\:_~'V I •-_ ~~q I , ~ ~c; 1o~' I l ~ vo"" I I ·J I I ) I I I - -----------t-------r-------- 1 I L_ I~ 40' ROW S89"06'28"W 5.51' l EXHIBIT I 1 - - -_ _E_A_S_E_M_E_N _T_ M_A_P_ _ -1 MUNICIPAL SERVICES DEPT. - ENGINEERING DIVISION WN WCO CITY OF MOSES LAKE SHEET LE N.T.S. 1 OF 1 WASHINGTON Tl'. 02 11 2020 GRANT COUNlY Moses Lake Council Packet 7-14-20, Page 72 of 84  AGENDA BILL To: Allison Williams, City Manager From: Spencer Grigg, Parks & Recreation Director Date: July 8, 2020 Proceeding Type: New Business Subject: Park Naming Recommendation for Dick Deane Family Legislative History: • First Presentation: July 14, 2020 • Second Presentation: • Action: Motion Staff Report Summary At their last meeting, the Parks Board unanimously voted to recommend that the City Council name the park outside of the Japanese Garden “Dick Deane Family Historical Park”. Background Previous Mayor, City Council member, Park Board Chair and Park Board member has donated $65,000 towards the development of the park and has voiced his intention to provide additional funding. Previous Mayor Jon Lane submitted the necessary documents supporting the concept. The new picnic shelter and hard surface pathway were both paid for with Dick’s donations towards the project. Fiscal and Policy Implications No fiscal impact. Options Option Results • Approve agreement The Park would be named as indicated • Take no action. The Park would remain unnamed Moses Lake Council Packet 7-14-20, Page 73 of 84 Staff Recommendation Staff recommends that the Moses Lake City Council approve the recommendation to name the park “Dick Deane Family Historical Park.” Attachments A. Parks & Facility Naming Form and Policy B. Recommendation from Park Board Legal Review N-A Moses Lake Council Packet 7-14-20, Page 74 of 84 Moses Lake Council Packet 7-14-20, Page 75 of 84 Moses Lake Council Packet 7-14-20, Page 76 of 84 Moses Lake Council Packet 7-14-20, Page 77 of 84 Moses Lake Council Packet 7-14-20, Page 78 of 84 Moses Lake Council Packet 7-14-20, Page 79 of 84  MEMORANDUM City Council July 14, 2020 To: Department Directors Division Managers Administrative Support Staff From: Allison Williams, City Manager Date: July 10, 2020 Re: Fiscal Year 2021 Budget Guidelines The purpose of these instructions is to communicate the process we will be using to develop the FY 2021 budget. We will be considering key strategies, priorities, and objectives with the overall goal of allocating resources to meet the following strategic priorities of the City Council: • Public Safety • Economic Growth/Retail • City Infrastructure and Facilities • Finance/Process Efficiencies • Park and Recreation/Tourism • Communication The following key principles will be observed as we prepare the City’s 2021 budget: • The City must adopt a balanced budget that is fiscally prudent and sustainable. This may require departments to change the method of service delivery, change current service levels, or discontinue certain services in order to live within available resources. • Department goals should align with City Council’s six strategic priorities. • Departments should prepare concise business plans that describe how goals, objectives, and key intended outcomes will advance the City’s strategic priorities. Stated differently, identify outcomes to be achieved with proposed resource requests. • Identify key performance measures to evaluate the effectiveness and efficiencies of meeting the strategic priorities and key intended outcomes. • Identify programs or services that can be subject to alternative service delivery options. • Identify capital investments for projects, facilities and equipment that will optimize city infrastructure, services and operational efficiencies. Include maintenance and operating costs in your capital requests. • The costs related to staffing will be based on the pay and compensation study performed by Condrey and Associates, with no increases factored in for the first round of budget estimates. Finance will perform these calculations. Moses Lake Council Packet 7-14-20, Page 80 of 84  • New or reclassified positions will be considered on a limited basis. Our focus in the next few budget cycles will be to implement the pay and compensation study. • Unrestricted reserve funds shall only be used for one-time capital costs. Keep ongoing maintenance and operating expense adjustments as flat as possible in the current economic environment. • Training costs should be based on specific training needs identified in each department’s business plan. Use training to enhance employee productivity and performance. To save travel expenses, identify training that can be brought “in house”. • The “base” overtime budget should be estimated as though the operation is fully staffed. Overtime caused by vacancies should be covered by related salary savings. • Identify significant programs and operational changes separately as a policy proposal to meet strategic priorities. Significant operation program changes include: o Major service reductions or expansions; o Any increase or decrease in staffing levels; o Significant one-time costs, including all capital improvements; o Significant ongoing cost increase to maintain existing services or changes in the method of service delivery; o Changes in operations that will significantly affect customer service – either external or internal to the organization; and o Proposed fee increases or new revenue sources. As possible, any proposal for additional budget authority for staff or programs should come with proposed fees to cover the additional costs or proposed expenditure reductions in other areas. 2021 comes with ongoing challenges, as we are just starting to see some effects of the economic shutdown and resulting recession from the COVID 19 pandemic. We were able to build the General Fund balance to $5.8 million at the end of 2019 going into 2020. This represents 21.0% of the 2020 General Fund expenditure budget of $28.0 million. The Governmental Finance Officers Association (GFOA) recommends a General Fund balance of 16.7% or a two-month operating reserve which calculates to be $4.676 million, leaving about $1.2 million as a contingency going into 2020. Preliminary estimates of General Fund indicate that we could be short a net of about $2.0 million in 2020 because of the economic shutdown. If that is the case, we can use the contingency balance of $1.2 million, and postpone about $1 million of capital expenditures, so that we are not currently proposing any changes in ongoing operations in 2020. It should be noted that Council’s stated General Fund reserve policy is 10% of expenditures, but this is before the change in accounting rules that let us count transaction based revenues like sales and utility taxes in the same period as the underlying sale, although we may get the revenue one or two months later. The GFOA recommendation takes this accounting methodology into consideration. I will be working with the Finance Director to bring a comprehensive set of financial policies to Council for their consideration. In 2017, 2018 and 2019 as budgets allowed, we have increased contributions to capital reserves for replacement in the Fleet Maintenance and Building Maintenance Funds, and made additional contributions to Central Services for Information Technology hardware and software Moses Lake Council Packet 7-14-20, Page 81 of 84 replacement. This practice has allowed us to do some “catch up” on those purchases and has built the replacement reserves so we can better weather this current economic storm. Finance will be submitting more detailed instructions for budget development under separate cover. The RCW Budget calendar and estimated target dates to meet state law requirements is attached to this document. Moses Lake Council Packet 7-14-20, Page 82 of 84  Budget Calendar for Preparation of 2021 Budgets State Law Time Actual 2019 Moses Lake's Major Steps in Budget Preparation Limitations Date Date Policy setting sessions between City Council, City Not Applicable Not Applicable Open Manager & Department Heads. 1. Request by Finance Director to all department By second Monday in September 14 July 27 heads and those in charge of municipal offices to September.1 prepare detailed estimates of revenues and expenditures for next fiscal year (calendar year). RCW 35.33.031 and RCW 35A.33.030. 2. Estimates are to be filed with the Finance By fourth Monday in September 28 Aug 17 Director. RCW 35.33.031 and RCW 35A.33.030. September. 3. Estimates are presented to the City Manager for On or before the first October 1 September 8 modifications, revisions or additions. Finance business day in the Director must submit to City Manager proposed third month prior to preliminary budget setting forth the complete beginning of the fiscal financial program, showing expenditures requested year. by each department and sources of revenue by which each such program is proposed to be financed. RCW 35.33.031 and RCW 35A.33.030. 4. City Manager provides the legislative body with No later than the first October 5 September 22- current information on estimates of revenues from Monday in October. summary all sources as adopted in the budget for the current year. City Manager also provides the legislative body with the clerk’s proposed preliminary budget setting forth the complete financial program, showing expenditures requested by each department and sources of revenue by which each such program is proposed to be financed. RCW 35.33.135 and 35A.33.135 5. The legislative body must hold a public hearing Before legislative See Item 8 October 27 on revenue sources for the coming year's budget, body votes on or including consideration of possible increases in property tax levy. November 10 property tax revenues. RCW 84.55.120. After the Deadlines for levy hearing, a city may choose to pass an ordinance at setting are in item 8 the same meeting authorizing a property tax below. increase in terms of dollars and percent to comply with Referendum 47. Moses Lake Council Packet 7-14-20, Page 83 of 84 6. City Manager prepares preliminary budget and At least 60 days before October 30 October 27 budget message2 and files with the city legislative the ensuing fiscal year. body and Finance Director. RCW 35.33.055 & 35A.33.052. 7. Clerk publishes notice of filing of preliminary No later than the first November 1 October 27 budget with Finance Director and publishes notice two weeks in through 14 November 10 of public hearing on final budget once a week for November. two consecutive weeks. RCW 35.33.061 & 35A.33.050. 8. Setting property tax levies. RCW 84.52.070. November 30 for all November 30 October 27 - 1st cities and towns. November 10 - 2nd 9. The legislative body, or a committee thereof, Prior to the final November 2 October 24 or 31 must schedule hearings on the budget or parts of hearing. through 30 (or a Saturday the budget and may require the presence of (suggested) Retreat-to be department heads. RCW 35.33.057 & 35A.33.055. determined) 10. Copies of proposed (preliminary) budget made No later than six November 20 October 27 available to the public. RCW 35.33.055 & weeks before January 35A.33.052. 1. 11. Final hearing on proposed budget. RCW On or before first December 2 November 24 35.33.071 & 35A.33.070. Monday of December, and may be continued from day-to-day but no later than the 25th day prior to next fiscal year (December 7). 12. Adoption of budget for 2001. RCW 35.33.075 Following the public Day of your November 24 or & 35A.33.075. hearing and prior to public hearing December 8 beginning of the through ensuing fiscal year. December 31. 13. Copies of final budget to be transmitted to the After adoption After adoption State Auditor's Office and to MRSC. 1 RCW 35.33.031 actually provides "on or before the second Monday of the fourth month," etc. Therefore, pursuant to the state budget law, that step (and certain others) could be taken before the dates listed here. See also, RCW 35A.33.030. 2 RCW 35.33.057 and RCW 35A.33.055 specify that the budget message must contain the following: An explanation of the budget document; An outline of the recommended financial policies and programs of the city for the ensuing fiscal year; A statement of the relation of the recommended appropriation to such policies and programs; A statement of the reason for salient changes from the previous year in appropriation and revenue items; An explanation for any recommend major changes in financial policy 3 If a due date falls on a Saturday, Sunday or Holiday, that due date becomes the next business day. RCW 1.12.070. Moses Lake Council Packet 7-14-20, Page 84 of 84