City Council Meetings

Moses Lake City Council Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member Tuesday, January 23, 2024 Moses Lake Civic Center – 401 S. Balsam or remote access* Study Session 6 p.m. – Violent Crime Update – Dave Sands, Police Chief Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Citizen’s Communications ** Summary Reports: Mayor’s Report Additional Business City Manager’s Report #1 Consent Agenda pg 3 Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a. City Council Meeting Minutes Dated January 9, 2024 b. Claims and Payroll c. Wastewater Comprehensive Plan Consultant Amendment 7 d. Sand Dunes Wastewater Treatment Plant Biofuser Rebuild Project Formal Acceptance Old Business - None scheduled COML Council Packet 1-23-24, Page 1 of 28 January 23, 2024, City Council Meeting Page 2 New Business #2 pg 24 WaterSMART Grant Resolution 3970 Motion Presented by Brian Baltzell, Public Works Director Summary: Council to review and consider adoption Administrative Reports Council Committee Reports Adjournment Next Regular Council Meeting is scheduled for February 13, 2023 NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. * Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting for Citizen or Public Hearing Comments to be heard remotely during the live meeting. Select zoom option if signed up to speak remotely. Teams Option: Meeting Link YouTube Live Option: https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment form needs to be turned in prior to start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30-minutes for citizens who have signed up to speak. COML Council Packet 1-23-24, Page 2 of 28  MOSES LAKE CITY COUNCIL January 9, 2024 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Myers in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. EXECUTIVE SESSION Mayor Myers called an Executive Session for 15 minutes to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i) with the meeting to reconvene at 6:45 p.m. The meeting reconvened at 6:45 p.m. ROLL CALL Present: Mayor Myers; Deputy Mayor Martinez; Council Members Lombardi, Fancher, Madewell, Swartz, and Skaug. PLEDGE OF ALLEGIANCE Former Mayor Daryl Jackson led the Flag Salute. AGENDA APPROVAL Action taken: Mayor Myers moved to approve the Agenda as presented, second by Deputy Mayor Martinez. The motion carried 7 – 0. 2024 COUNCIL CEREMONIAL OATHS OF OFFICE Superior Court Judge Anna Gigliotti administered an Oath of Office to Council Members Skaug, Myers, and Lombardi. SELECTION OF MAYOR AND DEPUTY MAYOR Council Member Fancher nominated Council Member Swartz for Mayor. Council Member Myers closed the nominations. Council Member Swartz was elected Mayor 7 – 0. Council Member Skaug nominated Council Member Madewell for Deputy Mayor. Mayor Swartz closed the nominations. Council Member Madewell was elected Deputy Mayor 7 – 0. MAYOR’S OATH OF OFFICE Superior Court Judge Anna Gigliotti administered an Oath of Office to newly elected Mayor Swartz. CITIZEN’S COMMUNICATION MLMC 5.07 Mobile Food Vendor License Requirements Amy Dalluge, Moses Lake, spoke regarding existing City regulations for food trucks, providing feedback on distance requirements, and the use of various terminology and definitions related to the topic. She also advocated for regulations for food truck courts to allow multiple food trucks in a single location. Cedric Eklund and Elisia Dalluge also COML Council Packet 1-23-24, Page 3 of 28  CITY COUNCIL MINUTES – January 9, 2024 spoke on this topic. Council requested staff respond to the citizen inquiries to update the Code for food truck businesses. SUMMARY REPORTS MAYOR’S REPORT Appoint Council Member to LEOFF 1 Mayor Swartz recommended appointment of Council Member Lombardi for a two-year term expiring December 31, 2025, to the LEOFF Board. Action taken: Council Member Fancher moved to confirm the appointment as presented, second by Council Member Myers. The motion carried 7 – 0. Council Committee Assignment Review Council Member Lombardi assumed all committee positions held by former Council Member Eck, with the exception of Lodging Tax Advisory Committee Chair, which had a new appointment made in December. Council Member Skaug and Mayor Swartz swapped positions on Community Development/Public Works and Finance Committees. CITY MANAGER’S REPORT Martin Luther King Jr. Committee – Creative District Invite Martin Luther King, Jr. Committee Chair, Charlie Jones, invited Council, staff, and the community to a walk at 4:00 p.m. on Monday. The walk begins at the Surf ‘n Slide water park and ends at the Civic Center with a presentation at 5:00 p.m. Doors to the Civic Center open at 4:00 p.m. for those wanting to attend the presentation only. Municipal Airport Update The Port of Moses Lake Commissioners have declined the offer to purchase the Municipal Airport, however, they will help with next steps. Staff will continue working to present other options for future operations. AWC Action Days AWC Action Days will be held February 7 and 8, 2024 in Lacey, WA. City Manager Kevin Fuhr requested to know how many Council Members were interested as there is a already a short waitlist for the event. Council Members Martinez and Lombardi requested to attend. Urban Growth Area Water Request Staff denied a request from a developer to connect to services in the Urban Growth Area. The requested area is water from the Larson zone and staff prefers to preserve resources for current industrial businesses. Well 20 should be online around March 1 and then staff will assess actual quantities the well produces in addition to continued conservation efforts. CONSENT AGENDA #1 a. City Council meeting minutes dated November 28, December 7 and 12, 2023 b. Electronic Transfer: N/A Checks: 163353 - 163810 - $2,481,361.04 Payroll Checks: 12-8-2023 PR, #65979 - 65992 - $7,002.71 12-22-2023 PR, #65993 - 66007 - $4,293.35 pg. 2 COML Council Packet 1-23-24, Page 4 of 28  CITY COUNCIL MINUTES – January 9, 2024 Electronic Payments: 12-8-2023 Direct Deposit: - $602,325.96 12-22-2023 Direct Deposit - $613,918.80 c. City Legislative Meeting Calendar 2024 d. Aspect Contract Amendment 23 – Well 20 Source Approval e. Electrical Engineering Services Contract Amendment #4 f. On-Call Water and Wastewater Services Task 18 g. 2024 Biosolids Project Award h. Museum Art Exhibit Contract i. Covenant and Deferral of Improvements to Ramm Rd. j. Covenant and Deferral of Improvements to Alex Short Plat k. Covenant and Deferral of Improvements to Ivan Short Plat l. Airport Lease Agreement Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Martinez. The motion carried 7 – 0. OLD BUSINESS #2 Tax Increment Financing Strategy Memo During the November 28, 2023 meeting, Council authorized Step 1 of the contract with Stowe Development to present costs for a Tax Increment Financing (TIF) District at Highway 17 and Yonezawa Blvd. Bob Stowe presented a slide deck to review the private development, public improvements, proposed TIA and Levy, potential revenues, debt service coverage, and schedule for required public outreach. He also advised of changes to the estimated costs presented in the meeting packet. Staff will work on options for round-a-bout costs with the developer and the Department of Transportation. Action taken: Council Member Martinez moved to approve the request to move to Step 2, so long as the developer agrees to resolution of road costs, second by Council Member Myers. The motion carried 7 – 0. NEW BUSINESS #3 Walkable Parks Policy The Walkable Parks Policy states that staff will develop and maintain a walkable parks map detailing actual half-mile walking distance on safe routes (sidewalks / trails / crosswalks) to public parks/open space/greenspace. Passing the Walkable Parks Policy will create measurable benchmarks as a basis for the future development of park properties. Action taken: Council Member Myers moved to approve the Walkable Parks Policy as presented, second by Council Member Martinez. The motion failed 3 – 4. Council Members Lombardi, Swartz, Fancher, and Mayor Skaug were opposed. ADMINISTRATIVE REPORTS Parks, Recreation, and Cultural Services Updates The chiller for the ice arena broke on December 14. The parts needed for repairs are obsolete, so staff procured a portable chiller and had it running by December 22. Staff are working on other repair options that can be implemented during the off season. pg. 3 COML Council Packet 1-23-24, Page 5 of 28  CITY COUNCIL MINUTES – January 9, 2024 The opening day for the next museum exhibit is January 12 from 4 p.m. to 7 p.m. It is called “Ahead of the Curve” and is about Grant County women in leadership. COUNCIL COMMUNICATIONS AND REPORTS Council Member Martinez attended the Finance Committee Meeting and reported that there were funds being moved from 2023 to 2024 to cover carryover expenditures. Council Member Skaug also attended the Finance Committee Meeting and was thankful for the Department of Retirement Systems (DRS) report. He also thanked Madeline for her work as the Finance Director. Council Member Lombardi thanked Council Member Skaug for his donation to the Moses Lake Youth Baseball Association. ADJOURNMENT The regular meeting was adjourned at 8:43 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk pg. 4 COML Council Packet 1-23-24, Page 6 of 28 Council Staff Report To: Agenda Item Number: Kevin Fuhr, City Manager 14239 From Department Madeline Prentice, Director Finance For Agenda of: Proceeding Type 1/23/2024 Consent Agenda Subject Disbursement Report since January 9, 2024 Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services Expenditure Required: Amount Budgeted: Appropriation Required: $ 5,468,282.55 $ 5,468,282.55 $ 0.00 Action Requested Approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: #316 - 319 - $1,796,637.96 Checks: 163811 - 163951 - $3,078,945.17 Payroll Checks: 01-05-2024 PR, #66008 - 66018 - $3,124.15 Electronic Payments: 01-05-2024 Direct Deposit: - $589,575.27 Packet Attachments (if any) Vouchers - 01.23.2024.pdf 118.74KB COML Council Packet 1-23-24, Page 7 of 28 Overview RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body had adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. Fiscal and Policy Implications To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in place. Options and Results Approve, Authorize, or Adopt: Approve Provide Amended Direction: N/A No Action Taken: Staff would recognize claims as receivables and pursue collections. COML Council Packet 1-23-24, Page 8 of 28  City of Moses Lake Tabulation of Claims Paid‐Summary by Fund Council Meeting Date‐ 01/23/2024 TOTALS BY FUND: Est. Fund Bal. Est. Fund Bal. FUND NO FUND NAME 1/10/2024 AMOUNT 1/23/2024 001 GENERAL FUND 12,140,510 701,367.47 11,439,142 102 TOURISM 1,589,096 35,592.97 1,553,503 103 GRANTS AND DONATIONS 1,218,987 10,986.37 1,208,001 105 ARPA 3,712,452 ‐ 3,712,452 110 HOMELESS SERVICES 408,621 93,601.10 315,020 111 OPIOID ABATEMENT 50,358 ‐ 50,358 114 PATHS/TRAILS 116,362 ‐ 116,362 116 STREET 454,873 61,745.75 393,127 119 STREET REPR/RECON 3,341,121 ‐ 3,341,121 170 TRANSPORTATION BENEFIT DISTRICT 1,400,452 ‐ 1,400,452 282 LOCAL BORROWING 984,872 ‐ 984,872 286 REFUNDING GO BONDS 2015 184,834 ‐ 184,834 314 PARK & RECREATION IMPROVEMENTS 566,139 ‐ 566,139 315 PARK MITIGATION CAPITAL PROJECTS 38,997 ‐ 38,997 320 FIRE MITIGATION FUND 343,103 ‐ 343,103 322 WATER REMIDIATION 1,892,702 7,973.50 1,884,729 410 WATER/WASTEWATER 8,902,621 122,448.74 8,780,172 450 2011 BOND FUND 10,304 ‐ 10,304 451 2011 BOND FUND ‐ RESERVE 567,600 ‐ 567,600 452 2004 BOND FUND 1,223,650 ‐ 1,223,650 453 2004 BOND FUND ‐ RESERVE 701,500 ‐ 701,500 471 WATER RIGHTS 1,570,242 ‐ 1,570,242 477 WATER SEWER CONSTRUCTION 2,988,067 52,400.36 2,935,667 485 PWTF WATER‐WASTEWATER DEBT SVS 20,196 ‐ 20,196 487 2015 GO BONDS REDEMPTION 9,505 ‐ 9,505 490 SANITATION 2,196,250 101,487.12 2,094,763 493 STORM WATER 891,763 41,542.34 850,221 495 AIRPORT 60,367 201.97 60,165 498 AMBULANCE 381,125 36,729.98 344,395 501 UNEMPLOYMENT COMPENSATION INSURANCE 103,974 ‐ 103,974 503 SELF‐INSURANCE 2,266,098 1,987,594.10 278,504 517 CENTRAL SERVICES 1,013,807 210,510.54 803,296 519 EQUIPMENT RENTAL 1,743,130 78,042.41 1,665,088 528 BUILDING MAINTENANCE 1,943,150 77,985.14 1,865,164 611 FIRE PENSION 431,795 ‐ 431,795 623 DEPOSIT 2,266,361 1,255,015.52 1,011,346 631 STATE 13,103 357.75 12,746 TOTAL $ 57,748,087 $ 4,875,583.13 $ 52,872,504 COML Council Packet 1-23-24, Page 9 of 28  City of Moses Lake Checks Issued with Summary Description For January 23rd, 2024 Council Meeting Check Name Check Amount Check Date Invoice Description 316 Assn Of Wash Cities 439,854.83 09/08/2023 September Coverage 317 Assn Of Wash Cities 447,370.61 10/09/2023 October 2023 Coverage 318 Assn Of Wash Cities 453,849.75 11/07/2023 November Coverage 319 Assn Of Wash Cities 455,562.77 12/04/2023 December 2023 Health Coverage 163811 NYS Child Support Prosessing Center 553.83 01/05/2024 Gilmartin Child Support 163812 A & H Printers Inc 703.52 01/11/2024 Flyers 163813 Affordable Auto Repair Inc 574.78 01/11/2024 Undercover Vehicle Maintenance 163814 Alicia M. Hicks 12.60 01/11/2024 Museum Consignment Sales 163815 Amazon Capital Services, Inc. 14,054.39 01/11/2024 Dec23 Amazon 163816 Anatek Labs, Inc. 200.00 01/11/2024 Sample Testing 163817 Angela Hunt 15.40 01/11/2024 Museum Consignment Sales 163818 Anna Enriquez 19.95 01/11/2024 Museum Consignment Sales 163819 APWA Membership 3,672.00 01/11/2024 2023 APWA Memberships 163820 Arbitration Services, Inc. 7,010.00 01/11/2024 2023 Arbitration Services, IAFF 163821 Aspect Consulting 2,591.50 01/11/2024 Aquifer Storage and Recovery Grant. 163822 Assoc Of Washington Cities 53,952.42 01/11/2024 2024 City Membership 163823 AT&T Mobility II, LLC 2,041.17 01/11/2024 First Responder Phone Lines 163824 Azteca Systems Holdings LLC 81,842.00 01/11/2024 2024 Cityworks 163825 Badger Meters Inc 1,837.73 01/11/2024 Meter Read Services 163826 Barbara Harris 47.60 01/11/2024 Museum Consignment Sales 163827 Barbara Nickerson 5.60 01/11/2024 Museum Consignment Sales 163828 Basin Propane LLC 133.47 01/11/2024 Propane for Sleep Center 163829 Bethany White 21.00 01/11/2024 Museum Consignment Sales 163830 Brian Koblenz 1,636.84 01/11/2024 Annual Lease 163831 Brian Zinke 25.20 01/11/2024 Museum Consignment Sales 163832 Cellebrite, Inc 37,777.40 01/11/2024 2024 Subricription 163833 Central Manufacturing Inc 755.71 01/11/2024 Asphalt Patches 163834 Centurylink 55.41 01/11/2024 206‐T03‐6229 331B 12.23.23 163835 Christian Olson 3.50 01/11/2024 Museum Consignment Sales 163836 CHS Inc 64,148.05 01/11/2024 Fuel for Vehicles ‐ December 2023 163837 Cities Digital, Inc. 23,716.84 01/11/2024 2024 Laserfiche Annual Renewal 163838 Columbia Basin Allied Arts 5,000.00 01/11/2024 LTAC Reimbursement 163839 Columbia Basin Technical Skills Center 3,992.50 01/11/2024 Employee Appreciation Breakfast 163840 Columbia Bearing Bdi 86.63 01/11/2024 SNS Supply 163841 Consolidated Disposal Service 40,414.25 01/11/2024 Transfer Station 163842 Consolidated Electrical Distributors Inc 43.36 01/11/2024 Tool 163843 Copiers Northwest Inc 394.71 01/11/2024 Equipment Contract Fees 163844 Corporate Translation Services, LLC 18.54 01/11/2024 Translation Services 163845 Databar Inc 3,908.48 01/11/2024 Utility Billing Invoices 163846 David E. Neff 53.29 01/11/2024 2023 Book Sales 163847 Deborah Goodrich Chittenden 127.40 01/11/2024 Museum Consignment Sales 163848 Dell Marketing 12,880.79 01/11/2024 Lap Tops 163849 Devries Information Mgmt 46.00 01/11/2024 Record Destruction 163850 Dianne Figlewicz Lattenann 70.00 01/11/2024 Museum Consignment Sales 163851 Drake Brock Neff 53.29 01/11/2024 2023 Book Sales 163852 Elevate Government Affairs, LLC 8,500.00 01/11/2024 Government Relations Services 163853 Esai Jase Gonzales 175.00 01/11/2024 Museum Consignment Sales 163854 Evergreen StormH2O 25,339.88 01/11/2024 Stormwater Comp Plan COML Council Packet 1-23-24, Page 10 of 28 163855 Fastenal Company 1,592.79 01/11/2024 Misc. Parts 163856 Ferrellgas 77.33 01/11/2024 Propane 163857 Filtra‐Systems Comapany, LLC 5,382.00 01/11/2024 Sample Testing 163858 Frances Wood 12.60 01/11/2024 Museum Consignment Sales 163859 Galls LLC 19.16 01/11/2024 Uniform 163860 Grainger Parts Operations 417.96 01/11/2024 Reversing Edge Kit/Air Switch 163861 Grant Co Solid Waste 58,882.62 01/11/2024 Landfill Dumping Fees 163862 Grant County Elections 28,493.92 01/11/2024 City Election Contributions 163863 Grant County Health District 477.50 01/11/2024 2024 Food Service Permit 163864 Greg Graffe 143.50 01/11/2024 Museum Consignment Sales 163865 Harris Computers Inc 26,207.35 01/11/2024 2024 Cloud9 Subscription 163866 Heartland Agriculture, LLC 10.59 01/11/2024 Safety Glasses 163867 Hopesource 83,065.54 01/11/2024 Homeless Services Oct‐Nov '23 163868 IAFF Local 1258 6,670.00 01/11/2024 2325 IAFF Union Dues 163869 IAFF Local 1258 6,525.00 01/11/2024 2326 IAFF Union Dues 163870 Inland Pipe & Supply Company 333.27 01/11/2024 Hex Bushing 163871 J P Cooke Company 103.35 01/11/2024 Pet tags 163872 Jerry Johnson 21.00 01/11/2024 Museum Consignment Sales 163873 John W Lawton 3.50 01/11/2024 Museum Consignment Sales 163874 Judy Kalin 16.10 01/11/2024 Museum Consignment Sales 163875 Judy Rice 105.00 01/11/2024 Museum Consignment Sales 163876 Kassandra Wiggum 70.00 01/11/2024 Museum Consignment Sales 163877 Katherine Da Silva 31.50 01/11/2024 Museum Consignment Sales 163878 Kathleen Parr 49.00 01/11/2024 Museum Consignment Sales 163879 Kelley Connect 408.27 01/11/2024 Equipment Contract Fees 163880 Kim Wheaton 21.00 01/11/2024 Museum Consignment Sales 163881 King5.Com 753.28 01/11/2024 LTAC Advertising 163882 Kottkamp & Yedinak, P.L.L.C. 577.50 01/11/2024 Drug Seizure Hearings 163883 Kris Chudomelka 188.65 01/11/2024 Museum Consignment Sales 163884 L N Curtis & Sons 9,594.86 01/11/2024 TRT supplies 163885 Lakeside Disposal, Inc 25.67 01/11/2024 Recycling @ Fire 163886 Lee Ann St Clair 62.30 01/11/2024 Museum Consignment Sales 163887 Loveta Boyce 35.00 01/11/2024 Museum Consignment Sales 163888 Margaret W. Haag 17.50 01/11/2024 Museum Consignment Sales 163889 Maria Morales 33.60 01/11/2024 Museum Consignment Sales 163890 Mark Amara 159.87 01/11/2024 2023 Book Sales 163891 Marsha Baerlocher 5.60 01/11/2024 Museum Consignment Sales 163892 Martin Law LLP 36,182.10 01/11/2024 Wellfield Superfund Pro Services 163893 Martin Schempp 93.80 01/11/2024 Museum Consignment Sales 163894 McKinstry Essention, LLC 19,355.91 01/11/2024 Museum Solar Lighting Upgrades 163895 Merle Hardy 101.50 01/11/2024 Museum Consignment Sales 163896 Michael Reed 38.50 01/11/2024 Museum Consignment Sales 163897 Moon Security Services Inc 681.25 01/11/2024 January Evidence Monitoring 163898 Morrison Veterinarian Services 173.51 01/11/2024 K9 Jester Vet 163899 Moses Lake BMX Association 21,463.69 01/11/2024 LTAC Reimbursement 163900 Moses Lake Police Guild 2,665.00 01/11/2024 2325 Police Guild Union Dues 163901 Moses Lake Police Guild 2,600.00 01/11/2024 2401 Police Guild Dues 163902 Moses Lake Steel Supply 5.07 01/11/2024 Wedge Anchor 163903 Moses Lake Towing 343.54 01/11/2024 Tow Bill‐ MLPD 163904 Mountain States Pipe & Supply Co. 487.80 01/11/2024 Set Up Devices on Software 163905 Multi Agency Comm Center E911 69,185.23 01/11/2024 2023 December MACC Calls 163906 Nicholls Kovich Engineering, PLLC 5,915.36 01/11/2024 Alder Street Bridge Inspection 163907 North Coast Electric Company 323.96 01/11/2024 Circuit Breakers 163908 Office of Financial Recovery 265.00 01/11/2024 Torrey Garnishment COML Council Packet 1-23-24, Page 11 of 28 163909 Office of Financial Recovery 265.00 01/11/2024 2401 Torrey Garnishment 163910 Oxarc Inc 353.82 01/11/2024 Handwarmers‐ Sleep Center 163911 P A W 150.00 01/11/2024 2024 Membership‐ Vivian 163912 Patricia A Mcafee 12.60 01/11/2024 Museum Consignment Sales 163913 Patrick Fleming 73.50 01/11/2024 Museum Consignment Sales 163914 Paul Michael Nowlin 24.50 01/11/2024 Museum Consignment Sales 163915 Phyllis Pufahl 42.00 01/11/2024 Museum Consignment Sales 163916 Professional Law Enforcement Training 99.00 01/11/2024 Investigations Training Registration 163917 Protect Youth Sports 171.95 01/11/2024 Background Checks 163918 Public Risk Management Association, INC 425.00 01/11/2024 2024 47050‐ D. Burke Renew 163919 Pud Of Grant County 73,975.76 01/11/2024 Wells Elec. Services 163920 Pumptech, LLC 1,300.80 01/11/2024 Inspect & Repair Chesterton Split Seal 163921 R&M Hansen, Inc 2,787.24 01/11/2024 Laundry @ Sleep Center 163922 Raymond Neff 53.29 01/11/2024 2023 Book Sales 163923 Redflex Traffic Systems Inc 47,701.93 01/11/2024 Dec Redflex 163924 RH2 Engineering Inc. 52,400.36 01/11/2024 Water System Plan Update 163925 Richland Research Corporation 1,158.74 01/11/2024 Free‐Flow Blocks 163926 Robert Stowe 18,000.00 01/11/2024 Development & Strategies Services 163927 Sagacity Media Inc 8,128.00 01/11/2024 2024 LTAC Advertising 163928 Schindler Elevator Corp 802.16 01/11/2024 Elevator Maintenance 163929 SCJ Alliance 39,744.15 01/11/2024 Development Code Services 163930 Sharon Goldfine 14.00 01/11/2024 Museum Consignment Sales 163931 Sharon R Morley 29.40 01/11/2024 Museum Consignment Sales 163932 SHI International, Inc 11,885.75 01/11/2024 Adobe Creative Cloud 163933 Sigrid Penrod 24.50 01/11/2024 Museum Consignment Sales 163934 Smarsh Inc 203.58 01/11/2024 Professional Archive 163935 SoftResources, LLC 5,000.00 01/11/2024 ERP Selection Pro Services 163936 SolelyOn Broadcasting, LLC 248.00 01/11/2024 LTAC Advertising 163937 Stryker Medical 577.56 01/11/2024 Operating Supplies 163938 Susan Beall 87.50 01/11/2024 Museum Consignment Sales 163939 T‐Mobile Usa, Inc 50.00 01/11/2024 Investigations Pro Services 163940 Topcon Solutions Inc 59,673.02 01/11/2024 2024 Survey Equipment and Supplies. 163941 Transunion Risk & Alternative 240.21 01/11/2024 December Transunion 163942 Uniforms 2 Gear 2,549.12 01/11/2024 TRT vest 163943 Ups Freight 68.12 01/11/2024 Weekly Service Fees 163944 Wa Cities Insurance Authority 1,950,987.00 01/11/2024 2024 Liability 163945 Wapro 25.00 01/11/2024 WAPRO Membership 163946 Washington State Patrol 357.75 01/11/2024 Background Checks 163947 Waste Mgt Recycle America Inc 2,190.25 01/11/2024 Commingle Loads 163948 Waytek Inc 279.93 01/11/2024 2024 ‐ Misc. Parts 163949 Weinstein Beverage Company 52.90 01/11/2024 Drinking Water 163950 Wilbur Ellis Company 483.82 01/11/2024 Herbicide 163951 William Scotsman, Inc 7,261.03 01/11/2024 Toilet/Ramp @ Sleep Center $ 4,875,583.13 COML Council Packet 1-23-24, Page 12 of 28 Council Staff Report To: Agenda Item Number: Kevin Fuhr, City Manager 14225 From Department Brian Baltzell Public Works For Agenda of: Proceeding Type 1/23/2024 Consent Agenda Subject Wastewater Comprehensive Plan Amendment #7 Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services Expenditure Required: Amount Budgeted: Appropriation Required: $ 56,200.00 $ 0.00 $ 56,200.00 Action Requested Staff recommends City Council motion to Approve the Contract Amendment #7. Packet Attachments (if any) 2024-01-08, GC2021-055 Amended.pdf 450.53KB KA Owner Amendment No. 7_Final.pdf 211.31KB 477 - GC2021-055 Budget Adjustment Request.pdf 216.45KB Overview The Wastewater Comprehensive Plan was submitted to Ecology for review in October of 2023. Following DOE's review, we have learned that additional scope is required in order for the City to pursue EAGL Grants and Loans with the Department of Ecology. City staff do recommend continuing the EAGL funding application for the upcoming COF Raw Waste Upgrade Project (GC2023-176). Therefore, some of the scope items for the wastewater comprehensive plan, that were originally considered optional, are now required in order to be eligible for EAGL funding applications. To meet these requirements, this amendment broadens the scope of the wastewater comprehensive plan to include the initial parts of a facility plan for the City's wastewater treatment plants. The attached budget amendment was presented to the Finance Committee on January 9th, 2024, and will be presented to full council with the Quarter 1 amendments. Due to application timeline constraints, we are submitting the contract amendment ahead of the budget amendment. An updated project budget is also attached. Fiscal and Policy Implications The added cost for the additional scope to the Wastewater Comprehensive Plan will be $56,200. See the attached amendment for a breakdown of previous amendments and the original contract cost. COML Council Packet 1-23-24, Page 13 of 28 Options and Results Approve, Authorize, or Adopt: City staff will execute the Contract Amendment #7 with the professional engineering consultant. Provide Amended Direction: Staff will review the amended direction and develop options for recommended changes. No Action Taken: City staff will await further instructions. COML Council Packet 1-23-24, Page 14 of 28  Capital Project Budget Date: August 17th, 2023 Project Number: GC2021-055 Project Name: Comprehensive Wastewater System Plan Dept/Category: Wastewater Public Impact: None Personnel Impact: None Regulation/Policy Change Needed? No Legal Constraints? No Viable Alternatives: None identified Project Description: Create a new comprehensive plan for the wastewater collection system including a rate study and high level engineering estimates for identified capital projects. Project Lead: Mark Beaulieu Start Year: 2023 Assigned Department: Wastewater End Year: 2024 Original Project Budget: $108,600 Total City Funding: $166,800 Budget Amendment: $118,200 Other Funding: $0 Project Notes: As of 8/17/23, contract for Wastewater Comprehensive Plan with Keller is for $147,800. 1/8/2024 - Proposed amendment to include scope for first half of a facility plan for the wastewater treatment plants - which is a requirement of Dept of Ecology for proposed grant/loan funding. 2024 Prior ESTIMATES Original Amend #1 Amend #2 Project Expenditures by Category Budget & Years Project Total Budget 7/12/22 5/9/23 2024 2025 2026+ Amend. Spent In-house Design Engineering 19,000 16,720 2,280 19,000 Consultant Contract 108,600 27,400 11,800 60,000 134,175 73,625 207,800 Construction Engineering - - - - Art Fund (if project cost is $75K+, add 1%) - Total Project Expenditures 108,600 27,400 11,800 79,000 150,895 75,905 - - - 2024 ESTIMATES Original Amend #1 Amend #2 Prior Project Revenues by Category Budget & Project Total Budget 7/12/22 5/9/23 Years 2024 2025 2026+ Amend. Fund: 119 - Streets - Fund: 314 - Parks Improvement - Fund: 477 - Water/Sewer Const 108,600 27,400 11,800 79,000 150,895 75,905 226,800 Fund: 493 - Stormwater - Fund: 528 - Facilities - GRANTS: - - - - - - Total Project Revenues 108,600 27,400 11,800 79,000 150,895 75,905 - - - Approved by City Council: 2021 001 - General Fund Date COML Council Packet 1-23-24, Page 15 of 28  AMENDMENT TO OWNER-CONSULTANT AGREEMENT Amendment No. 7 Background Data: Effective Date of Owner-Consultant Agreement: February 11, 2022 Effective Date of this Amendment: January 10, 2024 Owner: City of Moses Lake Consultant: Keller Associates, Inc. Project: Comprehensive Wastewater System Plan KA # 222036 Nature of Amendment: Following coordination efforts between the Owner, Consultant, and the Department of Ecology (Ecology) regarding Ecology’s review of the Sewer Collection Study, additional planning efforts are required to have the study meet the requirements for a full General Sewer Plan (GSP). An approved GSP is required for the City to qualify for Ecology funding on the City’s sewer projects. The Owner desires to be eligible for these funding programs, so they have requested that the Consultant add the additional planning services required for a full GSP. These additional services include planning at both of the two existing WWTPs. These planning services were originally included as optional additional services on the scope of work provided with the Consultant’s original agreement with the Owner; however, at that time, the Owner did not authorize these optional tasks. This amendment will add these services; the costs were updated to reflect current rates since they were initially presented in February 2022. Description of Modifications: ADD the following scope of services to the Consultant’s work: TASK 2: DATA ACQUISITION 2.3 WWTP Request for Information. A request for information will be prepared by the Consultant describing the information needed for the WWTP evaluations. TASK 3: PROJECT PLANNING 3.10 Regulatory Requirements. Review and summarize current, pending and future regulatory requirements and planning criteria that may influence operation, maintenance, and capital improvements of the existing wastewater treatment systems. 3.11 WWTP Design Loading Rates. Review historical data to characterize wastewater loadings and project future loadings based on input from Owner. TASK 4: EXISTING FACILITIES EVALUATION 4.5 WWTP History. Document wastewater treatment plant history and system description to reflect current flow and water quality data, recent discharge monitoring records (DMRs), plant improvements that have been completed since the previous planning study, current condition of plant equipment and facilities, and current operation practices. 4.6 WWTP Conditions Assessment. Conduct a site tour of both WWTP facilities with Owner’s staff. Based on facility tour, information from Owner’s staff, and available information, document existing physical conditions and deficiencies. Provide a general condition assessment of each WWTP. Site assessment is limited to visual observations and is not intended to be a comprehensive inspection. COML Council Packet 1-23-24, Page 16 of 28 222036 AMENDMENT v2018.05.12 Page 1 of 3 4.7 Wastewater Treatment System Evaluation. Provide a hydraulic and process evaluation for each treatment plant. Summarize existing plant deficiencies using plant data to compare actual performance to expected performance. 4.8 WWTP Schematic Figures. Create a schematic process layout of each existing treatment plant showing major process components. 4.9 WWTP Capacity Evaluation. Compare existing and future projected flows and loadings to the existing reported capacity of both wastewater treatment plants. Summarize existing capacity deficiencies. TASK 7: PLAN DOCUMENTATION 7.5 Convert Sewer Collection Plan to GSP. Following completion of the tasks above, finalize converting the Wastewater Collection Study to a General Sewer Plan and submit to Ecology for review. Deliverables • Request for Information • Draft General Sewer Plan, electronic PDF format. The final report to have Owner’s staff comments incorporated. • Agency Review General Sewer Plan, electronic PDF format • Final General Sewer Plan, electronic PDF format and up to two bound hardcopies Compensation Summary: Billing Original Previous This Task Basis Agreement Amendments* Amendment Total Task 1 – Project Management LS $7,500 $0 $0 $7,500 Task 2 – Data Acquisition LS $5,500 $0 $800 $6,300 Task 3 – Project Planning LS $12,800 $0 $6,200 $19,000 Task 4 – Existing Facilities LS $12,600 $0 $42,300 $54,900 Evaluation Task 5 – Collection System Alternatives Considered and LS $23,100 $0 $0 $23,100 Selection Task 6 – Proposed Projects LS $34,200 $11,800 $0 $46,000 (Recommended Alternatives) Task 7 – Plan Documentation LS $12,900 $0 $6,900 $19,800 Task 8 – Industrial WWTP LS $0 $27,400 $0 $27,400 Evaluation Total $108,600 $39,200 $56,200 $204,000 * Only includes amendments directly related to the Sewer Plan (1 and 4). Does not include Amendments #2, 3, and 5 (COF design project) nor Amendment #6 (Hydraulic Modeling on-call). Schedule: All services will be completed and the General Sewer Plan will be submitted to Ecology by March 15, 2024. COML Council Packet 1-23-24, Page 17 of 28 222036 AMENDMENT v2018.05.12 Page 2 of 3 All provisions of the Agreement not modified by this or previous amendments remain in effect. In witness thereof, the parties hereto have executed or caused to be executed by their duly authorized officials this Amendment to the Agreement on the respective dates indicated below. OWNER: CITY OF MOSES LAKE CONSULTANT: KELLER ASSOCIATES, INC. Signature: Signature: Name: Richard Law Name: Stillman Norton Title: City Engineer Title: Principal Address: 733 5th Street, Suite A Clarkston, WA 99403 Signature: Telephone: (509) 295-6095 Name: Kevin Fuhr Date: 1/10/2024 Title: City Manager APPROVED AS TO FORM: Signature: Name: Katherine L. Kenison Title: City Attorney Date: COML Council Packet 1-23-24, Page 18 of 28 222036 AMENDMENT v2018.05.12 Page 3 of 3 Budget Adjustment Request Type of Adjustment * Amendment Transfer Instructions: If you are receiving additional revenues from an outside source (i.e. grant funds, donations, etc.) you must include the appropriate revenue code that the funds will be deposited to and the amount in the revenue section above. Enter the appropriate expenditure code/amount that the funds will be spent from in the expenditure section. The Use of Fund Balance will calculate automatically from the Revenue and Expenditure amounts entered. Fund * Department * 477 - Water Sewer Construction 477 - Water Sewer Construction Project/Grant Number GC2021-055 Comprehensive Wastewater System Plan If appropriate, please enter the Finance assigned Project/Grant Number. Budget Adjustment Details Revenues If there are no Revenues, please enter '0' in each column. Fund * Dept * Object * Detail * Amount * 0 0 0 0 $ 0.00 ### ### 3#### #### Expenditures If there are no Expenditures, please enter '0' in each column. Fund * Dept * Object * Detail * Amount * 477 477 59434 0654 $ 60,000.00 ### ### 5#### #### Revenue Subtotal $ 0.00 Expenditures Subtotal $ 60,000.00 Use of Fund Balance $ -60,000.00 Explanation * The original project budget did not include funds for the "optional" scope items. Keller has submitted an EAGL funding application for the COF Raw Waste Upgrade that will require some of the optional services to be completed. Keller Associates is estimating the additional items to cost $60,000, which will make us eligible for funding assistance through Dept. of Ecology. The plan deadline will remain Q1 of 2024 since the EAGL deadline is early April 2024. COML Council Packet 1-23-24, Page 19 of 28 Project Budget Sheet/Other Supporting Document 2024-01-08, GC2021-055 Amended.pdf 450.53KB Submitter Information Name Leigh Ramsey Signature * Please type your first and last name in the space above. Your typed first and last name will serve as your signature. Your signature signifies your acknowledgement of and agreement with the content of this form. Submittal Date 1/8/2024 Submitter Email lramsey@cityofml.com Is this being submitted by the City Manager, Assistant City Manager, or a Director? * Yes No Submitting Department * Public Works Division * Engineering COML Council Packet 1-23-24, Page 20 of 28 Council Staff Report To: Agenda Item Number: Kevin Fuhr, City Manager 14224 From Department Brian Baltzell Public Works For Agenda of: Proceeding Type 1/23/2024 Consent Agenda Subject Sand Dunes WWTP Biofuser Rebuild Project Formal Acceptance (GC2022-068) Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services Expenditure Required: Amount Budgeted: Appropriation Required: $ 0.00 $ 0.00 $ 0.00 Action Requested City staff recommends that City Council motion to formally accept the Sand Dunes WWTP Biofuser Rebuild Project (GC2022-068). Packet Attachments (if any) GC2022-068 Sand Dunes WWTP Biofuser Rebuild Project Final Pay 1.17MB Estimate Signed[466864].pdf Overview The Sand Dunes wastewater treatment plant contains two aeration basins. These basins depend on air being pumped into each basin through submerged Biofuser assemblies. The assemblies include membranes that diffuse the air into bubbles that are released into the wastewater. Over the years, these membranes become plugged and inefficient. As this occurs, the air blowers that supply the air become overworked which results in excessive energy costs and maintenance costs for the city. The aeration basins also aerate the wastewater less effectively with the biofuser assemblies in this aged condition. For this project, the contractor completed rebuilding each separate biofuser assembly by replacing all of the membranes, cleaning other clogged components, and replacing parts found to be damaged or in need of replacement. The biofuser assemblies were thus restored to a higher level of function and efficiency. Future energy and maintenance costs related to the aeration basins are expected to plot favorable trends for the city. Fiscal and Policy Implications Upon acceptance of this project, the 2-year warranty period for the project will begin. Options and Results Approve, Authorize, or Adopt: City staff will send a Notification of Acceptance Letter to the contractor. COML Council Packet 1-23-24, Page 21 of 28 Provide Amended Direction: Staff will review the amended direction and provide options for the recommended changes. No Action Taken: The project will not be formally accepted at this time. COML Council Packet 1-23-24, Page 22 of 28  11/13/2023 COML Council Packet 1-23-24, Page 23 of 28 Council Staff Report To: Agenda Item Number: Kevin Fuhr, City Manager 14237 From Department Brian Baltzell, Director Public Works For Agenda of: Proceeding Type 1/23/2024 New Business Subject AMI Infrastructure Upgrade Project FY2025 Resolution Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services Expenditure Required: Amount Budgeted: Appropriation Required: $ 2,000,000.00 $ 0.00 $ 0.00 Action Requested Staff recommends Council move to adopt the resolution in support of the application requesting $1,000,000 in federal funding assistance under Funding Group II of the Water SMART: Water and Energy Efficiency Grant for FY 2025 for the installation and implementation of advanced metering infrastructure (AMI) throughout the city. Packet Attachments (if any) Draft Resolution COML Council Packet 1-23-24, Page 24 of 28 Overview Technical Project Description Task 1 Upgrade Manual Water Meters to AMI Compatible Meters The city will continue replacing meters with AMI compatible meters. Approximately 8,700-meter registers and endpoints will be replaced according to the following schedules: Table 1: Leak Detection/Correction Behind the Meter Fiscal Year Dates Number of Meters 2023 October 1, 2023 - December 30, 2023 200 2024 March 1, 2024 - December 30, 2024 1400 2025 June 1, 2025 - December 2025 2900 2026 March 1, 2026 – December 2026 2900 2027 March 1, 2027 – December 2027 2900 Task 2 Implement Utility Management and Customer Portals The City will evaluate software products that can integrate with the AMI network and existing customer billing software. The City will request software demonstrations to familiarize staff with utility management and customer portal features such as notifications for no flow, high consumption, and leak events. The selected software will be implemented as part of this task. Staff training and customer education and outreach will also be performed as part of this task. Customer outreach and education effort will commence to notify customers of the availability of new customer portal software, featuring tools to help customers better manage their own water usage. Task 3 Project Management and Reporting Requirements The City's designated project manager will serve as a primary point of contact for the Bureau of Reclamation and will provide overall project management and fulfill reporting requirements included in the financial assistance agreement. Fiscal and Policy Implications N/A Options and Results COML Council Packet 1-23-24, Page 25 of 28 Approve, Authorize, or Adopt: Staff will submit grant application for the installation of new AMI meter end points. Provide Amended Direction: Staff will bring back options for recommended changes. No Action Taken: N/A COML Council Packet 1-23-24, Page 26 of 28  RESOLUTION NO. 3970 A RESOLUTION OF THE CITY OF MOSES LAKE, WASHINGTON ENDORSING WATERSMART: WATER AND EFFICIENY GRANT FOR FISCAL YEAR 2025 WHEREAS, the United States Federal Department of the Interior, Bureau of Reclamation, is currently offering grant opportunities through the WaterSMART: Water and Energy Efficiency Grants for Fiscal Year (FY) 2025; and WHEREAS, said WaterSMART: Water and Energy Efficiency Grants for FY 2025 is a cost-shared program emphasizing water and energy efficiency; and WHEREAS, The City of Moses Lake City Council supports the submission by the City of Moses Lake City grant application, prepared and approved by the City of Moses Lake City Council to the WaterSMART: Water and Energy Efficiency Grant for FY 2025; and WHEREAS, The City of Moses Lake is capable of providing the amount of matching funds of up to $1,000,000 in cash as specified in the grant application; and WHEREAS, if selected for a WaterSMART: Water and Energy Efficiency Grants for 2025, the city will work with the United States Bureau of Reclamation to meet established deadlines for entering into a cooperative agreement. NOW, THEREFORE, THE CITY OF MOSES LAKE CITY COUNCIL DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: Section 1. The City of Moses Lake Council authorizes submission of the WaterSMART; Water and Energy Efficiency Grant for FY 2025 by the City of Moses Lake for a funding request of up to $1,000,000 in grant funding. Section 2. The City of Moses Lake will comply with applicable provisions of the WaterSMART: Water and Energy Efficiency Grant and agrees to provide the non-federal share of the project costs at the same or greater rate as the Federal share of the project cost to provide matching funds up to the amount of $1,000,000. Section 3. The City of Moses Lake will work with the Bureau of Reclamation to meet established deadlines for entering into a grant or cooperative agreement. Section 4. The City of Moses Lake designates Mayor Dustin Swartz as the authorized Chief Administrative Official and the authorized representative to act in all official matters in connection with this application and the City of Moses Lake participation in the Federal Department of Interior, Bureau of Reclamation, Policy and Administration, WaterSMART: Water and Energy Efficiency Grant FY 2025. COML Council Packet 1-23-24, Page 27 of 28 DATED AND SIGNED this 23rd day of January, 2024. City of Moses Lake ________________________________________ Dustin Swartz, Mayor ATTEST: ____________________________________ Debbie Burke, City Clerk COML Council Packet 1-23-24, Page 28 of 28