Municipal Airport Commission

Moses Lake Municipal Airport Commission Finley Grant, Chair | Richard Pearce, Vice-Chair | Darrin Jackson, Secretary Rod Richeson, Commissioner | Richard Waltman, Commissioner MOSES LAKE CIVIC CENTER-COUNCIL CHAMBERS OR REMOTE ACCESS* MOSES LAKE MUNICIPAL AIRPORT COMMISSION MEETING AGENDA DECEMBER 08, 2022, 6:00 PM ROLL CALL AND MOTION ABOUT ABSENTEES: VISITORS: CITY MANAGER TO ADDRESS ITEMS FROM PAST MINUTES: MINUTES OF OCTOBER 20TH, NOVEMBER 3RD, AND NOVEMBER 17TH MEETINGS: DECEMBER AIRPORT INSPECTION: JANUARY INSPECTION TO BE DONE BY: OLD BUSINESS A. Insurance on Airport: B. Financial Report/Budget: C. Municipal Airport Commission Policy: NEW BUSINESS A. Financing three-phase power installation: B. Election of 2023 Commission positions: *Join Zoom Meeting https://cityofml.zoom.us/j/95983418571 Meeting ID: 959 8341 8571 One tap mobile +12532158782,,95983418571# US (Tacoma) +12532050468,,95983418571# US Dial by your location +1 253 215 8782 US (Tacoma), +1 253 205 0468 US, +1 669 444 9171 US +1 669 900 9128 US (San Jose), +1 719 359 4580 US, +1 346 248 7799 US (Houston) +1 360 209 5623 US, +1 386 347 5053 US, +1 507 473 4847 US, +1 564 217 2000 US +1 646 558 8656 US (New York), +1 646 931 3860 US, +1 689 278 1000 US +1 301 715 8592 US (Washington DC), +1 305 224 1968 US, +1 309 205 3325 US +1 312 626 6799 US (Chicago) Meeting ID: 959 8341 8571 Find your local number: https://cityofml.zoom.us/u/abLaO6vgYp  City of Moses Lake Municipal Airport Commission Policy City Council Resolution XXXX Effective XX.XX.2022 MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:1 Table of Contents PURPOSE AND SCOPE .................................................................................................................................................................... 3 POLICY STATEMENT ....................................................................................................................................................................... 3 COMMISSION GENERAL RESPONSIBILITIES ...................................................................................................................................4 POLICY REQUIREMENTS................................................................................................................................................................. 4 POLICY REFERENCES ....................................................................................................................... Error! Bookmark not defined. MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:2  CML MUNICIPAL AIRPORT COMMISSION POLICY The City of Moses Lake (“City”) created a Municipal Airport Commission by adopting ordinance #3003. The Commission is charged with the Administration, Operation, and Maintenance of the Municipal Airport under RCW 14.08.120. The Municipal Airport Commission is further governed by the following policy, adopted by Resolution ______________ . PURPOSE AND SCOPE This Policy (“Policy”) is intended to guide the Commission (“Commission”) with its actions to administer, operate, and maintain the airport while ensuring compliance with Federal, State, and Local laws. This Policy applies to all employees, contractors, and volunteers supporting the Commission. Elected officials, employees, consultants, volunteers,and vendors while working on behalf of the Commission are required to comply with this Policy. The City of Moses Lake has established FUND495 for the administration, operation, and maintenance of the airport (Airport Budget). POLICY STATEMENT This policy was adopted by City Council Resolution. Appointed Commissioners are charged with acting faithfully and in accordance with the rules and regulations as set forth herein. Engaging in the unauthorized activities that are inconsistent with this Policy may subject a commissioner, employee, contractor, or volunteer to discipline, up to and including termination of employment or removal from office, or applicable monetary fines and penalties. A contractor or volunteer who operates on behalf of the City in violation of this policy may be found to have materially breached its contract and may also be subject to applicable monetary fines and penalties. Nothing in this Policy shall modify or reduce any due process rights provided pursuant to the employee’s collective bargaining agreement, if applicable. MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:3  COMMISSION GENERAL RESPONSIBILITIES ( Comm = Municipal Airport Commission, City = City of Moses Lake Staff, Both = combination of resources ) Responsibility Assigned Task Airport Administration Both ‐ Airport Budgeting with Fund 495 Both ‐ Annual State Audits Comm ‐ Quarterly Reports to Council Comm ‐ Conduct Commission Meeting Proceedings Comm ‐ Compliance with Open Public Meeting Act Comm ‐ Maintenance of Records Comm ‐ Airport Manager (Commission President or Budgeted Employee) Comm ‐ Airport Administrative Assistant (Commission Secretary or Budgeted Employee) Comm ‐ Airport Legal Counsel (Contracted) Both ‐ Airport Operational Insurance Coordination Comm ‐ Prepare Leasing (Legal Counsel and City Council Approved Form) City ‐ Administer Leasing (compliance reporting, insurance, fees, and rents) City ‐ Airport Procurement (State Laws and Annual State Audit) Both ‐ Prevailing Wage Contracting (State Laws for Annual State Audits) Both ‐ Construction Administration Both ‐ Grants Administration Both ‐ Loans Administration Airport Operations Comm ‐ Airport Operations Manual Comm ‐ Federal Laws Compliance Comm ‐ State Laws Compliance Comm ‐ Local Laws Compliance Comm ‐ Airport Manager (One Point of Contact for all Calls, Queries, and Operations) City ‐ Airport Administrative Assistant (Keeps Documents in Audit Ready Order) Both ‐ Contractors as needed (See City Purchasing Policy) Comm ‐ Volunteers as needed (See City Volunteer Policy and L&I Insurance) Comm ‐ City Staff, Equipment, or Materials Use (Budgeted to Fund 495) Airport Maintenance Comm ‐ Airport Operations Manual Comm ‐ Snow Removal SPECIAL NOTE: Parks and Public Works are Comm ‐ Sweeping not responsible for Administration, Operations, or Maintenance of the Airport. Both ‐ Patching ( depending on size ) The Commission can request help from other Comm ‐ Weed Spraying departments, but all labor, equipment, and Comm ‐ Lawns materials costs shall be posted to Fund 495. Comm ‐ Grounds Both ‐ Contractors as needed (See City Purchasing Policy) Comm ‐ Volunteers as needed (See City Volunteer Policy and L&I Insurance) Comm ‐ City Staff, Equipment, or Materials Use (Budgeted to Fund 495) MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:4  POLICY REQUIREMENTS The Municipal Airport Commission policies must be consistent with other City policies and must comply with all City, State, and Federal laws and regulations. RCW The Commission must operate within RCW 14.08.120 guidelines. CML The Commission must operate within CML Ordinance #3003 guidelines. Separate The “Airport Department” is responsible for all Administration, Operation, and Maintenance of Department the Airport. Separate The City of Moses Lake has established FUND495 for the administration, operation, and Budget maintenance of the airport and future Airpark. Airport The Commission must designate an Airport Manager to receive and respond to all Airport related Manager emails and phone calls, in addition to directing day‐to‐day administrative, operations, and maintenance activities. If not designated, the Commission Chair shall act as the Airport Manager. Airport The Commission must designate an Airport Secretary that is responsible for the maintenance of Secretary all Airport Records. If not designated, the Commission Secretary shall act as the Airport Secretary. Purchasing The Commission must follow the same Purchasing Policy as other City departments. Employment The Commission must follow the same Employee Handbook Policy as other City departments for volunteers and employees within the Airport Department. Information The Commission must follow the same Information Technology Policy as other City departments. Technology Hardware, software, and email service is to be managed by the City Information Technology Department. Records The Commission must follow the same Records Retention and Maintenance Policy as other City Maintenance departments. Quarterly The Commission shall make quarterly reports to the Council. The Commission must provide a Reports to report on budget status, administrative status, operational status, and maintenance status to the Council Council. Annual Audit The Commission shall be subject to an annual audit by the State and/or City Staff. Special Audit The Council may call for a special audit at any time. MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:5  QUESTIONS All questions regarding this policy should be directed to the Airport Commission Chair (Airport Manager). Similarly, questions about other applicable laws governing the use of drones should be directed to Airport Commission Chair (Airport Manager). SUPPORTING DOCUMENTS  RCW 14.08.120  CML Ordinance #3003  CML Resolution _________  City Purchasing Policy  City Employee Handbook MUNICIPAL AIRPORT COMMISSION POLICY EFFECTIVE XX.XX.2022 PAGE:6