Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Members present: Arin Swinger, Warren Tracey, Charles Maynard, Ryan Holterhoff, Chuck Perry, and Greg Nevarez Members absent: Charlene Rios, Warren Tracey Staff present: Spencer Grigg, Susan Schwiesow, and Pam Escure Guests present: Troy White 2019 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Maynard, E. C X C X Charles Rios, Charlene C X C E Swinger, Arin C E C X Tracey, Warren C X C O Chuck Perry C E C X Ryan Holterhoff C X C X Greg Nevarez ---- X C X C=Meeting Cancelled X=Present O=Absent E=Excused R=Resigned Call Meeting to Order: The regular meeting was called to order by Charles Maynard at 7:01 p.m. Introduction of Guests/Visitors: Troy White. Election of Vice Chairman: Mr. Maynard entertains nominations of Vice Chair. Mr. Maynard agrees. Motion carries. Mr. Maynard is now Vice Chair. Approval of Minutes of Prior Meeting Mr. Holterhoff moved the draft minutes of February 13, 2019, be approved as submitted. Motion seconded by Ms. Swinger. Motion unanimously approved and passed. Correspondence/Communication: None Program Promotion – Monthly Update: Ms. Schwiesow presents the list of programs that Parks & Recreation does throughout the year by quarters when our Brochures come out, and also discusses the Special Events throughout the year. Discussion further held. Mr. Perry thanks Ms. Schwiesow for putting the list together and questions if this is on our website? Ms. Schwiesow indicates that most of the information that is on the list is in the Brochure. Mr. Grigg indicates that the Brochure is also available digitally. Discussion held regarding Special Olympics. PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Ms. Schwiesow addresses the Tots program and indicates it has started again and it is a real success. Classes are all filling up and it is going crazy again. Ms. Schwiesow reports that Youth Day is April 20th. Reports about the Fred Holcolm showing and Coffee with the Curator at the Museum which is a new program that just started and it has been very successful. Further reports regarding swim lessons and early bird registrations for swim passes. Mr. Perry comments and indicates that he picked up a map that was published last year, a large map, detailed map of the City and the other side was the County, it just lists the parks but that is all. Mr. Grigg indicates that we have very little input on that map as it comes from the Chamber of Commerce and indicates that when the budget was cut, we do not doing anything like that anymore. Mr. Grigg indicates that we do a map in the program guide, but with no budget, it is limited. Further comments that there is information on the website. Discussion further held. Plat Reviews/Dedication, or Fee in Lieu of Land - Monthly Update: Barrington Point #4A – Final Major Plat: The Board has seen it before, it is just the final plat, and the location is in Paxson. Rough numbers in Fee in Lieu program, about $1,500 per lot. Westshore Estates – Preliminary Major Plat: Roughly 84 lots at $1,500 per lot for Fee in Lieu, right across from Cove West. Mr. Perry questions if there will be any kind of park? Mr. Grigg indicates that it will be in Fee in Lieu and at this point, no other park will be developed. The money will be placed in the Fee in Lieu program. Discussion further held Director’s Report: Larson Recreation Center Project – Update: Mr. Grigg directs the Board to the rough rendition of the architect for the re-design of the LRC. Mr. Grigg indicates it is a 20,000 plus sq. ft. facility and will sit about where the existing building. Further comments and reviews the rough drawings with the Board. Indicates that we are merging 3 facilities, the old LRC, the Parks & Rec Offices and the TLC, and the costs is $300 per sq. ft., and further indicates we have to figure out how to pay for a $6 Million dollar building. Mr. Grigg further indicates that the architect will be here at the next City Council meeting to go over the building plans. Discussion further held. Mr. Maynard questions if it would be an ecologically sound building and are any steps being taken in that direction? Mr. Grigg indicates those details will show up then when they actually design the building more thoroughly. Discussion further held. Mr. Perry questions if the building will have a meeting room that could seat 20-30 people? Mr. Grigg indicates yes. Further comments. Mr. Perry questions when will it start to be built? Mr. Grigg indicates that it will take at least 24 months to complete but we are a couple months behind. Indicates around should be complete around July of 2021. First the City has to figure out how much they are going to build. Discussion further held. Larson Playfield Lighting Renovation & Scoreboard Replacement – Update: Mr. Grigg indicates that contractors are just finishing up but as it stands today, all the fields that have new lighting are working perfect and the control system is working perfect. Mr. Grigg explains to the Board on how the control link works for lighting and the 1- 800 number that the public renting the lights can call in order to turn the lights off. Discussion further held. Mr. Grigg indicates that the two new scoreboards are also working. Further states that we did have some problems PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 with A field, but all is working now. Once the Y field issue is resolved and a little landscaping done, all fields will be ready to go. Mr. Perry questions if the new lights are LED? Mr. Grigg indicates they are HID and that we did not want to mix different types of lighting. Discussion further held. Kvamme Soccer Complex Lighting Project – Update: Mr. Grigg indicates that lights were added on the championship field and that they are working great. Mr. Grigg further indicates that these lights work the same as Larson. The hope for having lights here is that it will stimulate a few extra soccer tournaments, etc. Mr. Maynard questions if we will attract world-series tournaments now that we have the lighting? Mr. Grigg responds and indicates that we have had 3 so far, it is a lot of work, but good for the community and hoping for more in the future. Mr. Perry comments and questions if Parks receives income for the use of the fields? Mr. Grigg indicates yes for lights and field preparation which goes into the City general fund. Further discussion held. Lauzier Athletic Complex Scoreboard Project – Update: Mr. Grigg reports this was a Lauzier Grant and the scoreboards are out there, 5 of them and they are all functional and wireless controlled with a controller. Mr. Maynard questions if this creates a new skill for maintenance for maintaining the scoreboards? Mr. Grigg indicates that no, we did not get a new position for this, further comments regarding Daktronics, the creator of the scoreboards. Discussion further held. Surf ‘n Slide Water Park Filter Media Replacement – Update: Mr. Grigg comments regarding the sand filtration systems and gives the Board the history of the old earth filtration system, indicates that the media should be changed every 5 years, we have gone over 10 years. It is being replaced by sand (tiny glass beads), however, it is sitting in customs at this point and when it is delivered it will be truckloads of sand. Discussion further held. Commission Questions/Comments: Ms. Swinger comments regarding the dog park and indicates it is a fabulous facility, impressed with the amount of people that go there, however, indicates that the access gate has too large of a gap and her dog can escape. Mr. Grigg indicates that maintenance has gone out there and worked on the small dog side, but not sure about the large dog side. Ms. Swinger further comments. Discussion further held. Mr. Holterhoff questions regarding how the pre-sale water passes look from this year to last year. Mr. Grigg responds and indicates it is a whole different world with Active Net, regarding season passes, campground, shelter rentals, etc. Discussion further held. Mr. Nevarez comments and thanks Spencer and Susan with everything that they do for the community. Mr. Grigg thanks the Board Members as well for their service. Discussion further held. Mr. Perry thanks again for the list of activities. Further comments. Ms. Schwiesow responds. Mr. Grigg responds and indicates that we try to cater to the community as much as possible and things come and go but there are constants as well. Discussion further held. PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Mr. Perry questions if the budget is adequate to hire enough people? Mr. Grigg indicates generally yes for the most part. But in the end, we are doing okay here. Indicates that we have a pretty solid system and indicates that we are going through a compensation study regarding City of Moses Lake employees’ wages. Discussion further held. Mr. Grigg indicates that we are adequately being taken care of, the big costs are the facilities, not the programs. Discussion further held. Mr. Maynard questions if the City is part of the airshow, he is a volunteer? Mr. Grigg indicates that we are funding it. Discussion further held. Ms. Schwiesow indicates that Bomber Boys will open at the Museum, and will have a small booth as well at the airshow. Mr. Grigg comments regarding the Bomber Boys exhibit at the MAC. Discussion further held regarding lodging facilities. Mr. Perry questions regarding if the homeless situation has affected the programs? Mr. Grigg indicates yes, it has impacted our Parks, the public avoided the parks due to the homeless encampments, and indicates that the encampments will now be moved out of public spaces as well. Money has been spent for vandalism and needles. Discussion further held. Mr. Maynard questions if there are any plans to classify the fill as a park? Mr. Grigg indicates no, there are no plans. Mr. Maynard questions of the property adjacent to the Alder Street Fill a road right of way? Mr. Grigg responds that he is not aware. Discussion further held? Questions about costs for encampment clean up. Mr. Grigg responds. Adjournment: MS. Swinger moved to adjourn, seconded by Mr. Perry. Meeting adjourned at 7:55 p.m.