Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Members present: Arin Swinger, Charles Maynard, Greg Nevarez, Charlene Rios, and Warren Tracey Members absent: Chuck Perry, Ryan Holterhoff Staff present: Spencer Grigg, Susan Schwiesow, and Pam Escure Guests present: Ann Schempp, Museum Curator, Melanie Strevey – ML Hockey Association 2019 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Maynard, E. C X C X C C P Charles Rios, Charlene C X C E C C P Swinger, Arin C E C X C C P Tracey, Warren C X C O C C P Chuck Perry C E C X C C E Ryan Holterhoff C X C X C C E Greg Nevarez ---- X C X C C P C=Meeting Cancelled X=Present O=Absent E=Excused R=Resigned Call Meeting to Order: The regular meeting was called to order by Charlene Rios at 7:03 p.m. Introduction of Guests/Visitors: Ann Schempp, Museum Curator, Melanie Strevey, Moses Lake Hockey Association. Approval of Minutes of Prior Meeting Ms. Swinger moved the draft minutes of April 10, 2019, be approved as submitted. Motion seconded by Mr. Tracey. Motion unanimously approved and passed. Correspondence/Communication: Moses Lake Hockey Association: Ms. Strevey addresses the Board on behalf of the Moses Lake Youth Hockey Association. Thanks the City and Parks & Recreation for the Youth Hockey program. She reports they had 98 players registered and roughly 70% of the Association is young. They are in need of locker rooms and Ms. Strevely questions the status of the new building. She further indicates that the Association is concerned that with the new building the locker rooms will go away. She states in a perfect world they would like 6 locker rooms. Ms. Strevey further questions how basketball games scheduled at the same time with hockey would work. Indicates that they can get some money and do more fund raisers to help and further requests to keep the Association up to date. Ms. Rios questions status of plans of the LRC. Mr. Grigg responds and indicates that will be discussed during his Director’s Report. Board requests that Mr. Grigg show the plans now instead of Director’s Report. Mr. Grigg indicates that City Council has not even seen these plans and these plans are not set in stone but are the preferred layout. Mr. Grigg presents the proposed plans with the Board and guests. Mr. Grigg indicates that the classroom maybe at least 2,000 square feet. Discussion further held regarding the proposed LRC building plans. Ms. Rios questions what is the timeline? Mr. Grigg responds probably 2021 possibly 2022 completion. Discussion further held. PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Ms. Rios comments regarding the proposed plans, questions why showers. Indicates kids do not use showers anymore and that shower space could be utilized better in the building. Ms. Schwiesow comments and indicates that adults would be possibly using the showers. Discussion further held regarding showers. Mr. Grigg indicates he will share this information with the architects. Ms. Swinger questions about roller hockey and indicates that hockey is actually 5 months out the year. Mr. Grigg indicates that have attempted roller hockey, however have never been successful in having a team. Ms. Swinger questions in the new building where would you would go to register for a class. Mr. Grigg indicates that there would be a reception area downstairs and 85% of our clientele register online now, very few come to the counter except for the prescription for play vouchers. Discussion further held. Mr. Maynard questions about updating the existing storage buildings and questions why we do not rent or lease? Mr. Grigg responds and indicates that we are now up against $9 Million dollar building verses a $2 Million dollar building. Discussion further held regarding shipping containers and proposed LRC plans. Mr. Tracey questions regarding on the space for the hockey locker rooms? Mr. Grigg responds. Discussion held regarding storage and changing spaces for referees. Mr. Maynard questions about external lockers? Discussion held regarding the hockey bag sizes and equipment. Ms. Rios indicates that trending right now is “neutral bathrooms. Mr. Grigg indicates there will be 2 family neutral gender bathrooms. Discussion further held. Mr. Maynard questions what professional teams do? Mr. Grigg indicates that those are in a league way above our own. Discussion further held regarding trends and options for hockey program and the LRC facility. Moses Lake Museum – Collection Policy: Ann Schempp, Museum Curator addresses the Board and goes over the Collection Policy for the Museum. Ms. Schempp states the reason that the policy is in place helps answer what, how, and why the Museum collects. Discussion further held regarding the Collection Policy. Ms. Rios asks of this is an action item. Mr. Grigg responds and indicates that the Board can review the Policy. Ms. Swinger questions of we could take this a month and review. Mr. Grigg indicates taking a month to review and adopt will be fine. Ms. Rios indicates that will bring it back for review and approval in September. Program Promotion – Monthly Update: Ms. Schwiesow indicates that Day Camp started June 13th and there are an average 30 kids per week. Ms. Schwiesow reports that Bomber Boys opened on June 14th in the Museum. She further states that Bomber Boys was opened to coincide with the Air show, however, it was not as successful as they thought it would be. Ms. Schwiesow further encourages the Board to look at the Bomber Boys. Reports that 300 kids have signed up for second session of swim lessons, more classes are set up at the MAC, and 30 have signed up for soccer camp. Reports on Special Olympics and Botchy ball. Ms. Rios questions if the 3 on 3 women’s basketball was successful? Ms. Schwiesow yes it was and all participants had a great time. Plat Reviews/Dedication, or Fee in Lieu of Land - Monthly Update: None. PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES July 10, 2019 Director’s Report: Larson Recreation Center Project – Update: Mr. Grigg indicates that this was addressed earlier in the meeting. Tennis Court Rehabilitation – Update: Mr. Grigg reports that all 6 courts been resurfaced and that every 5 years they should be touched up. Further indicates that the worse case is 10 years and that we are going to try to follow the 5 year recommendation. Mr. Maynard questions how much does a tune up cost? Mr. Grigg indicates it costs $38,000 to resurface all 6 courts and that it should not be that much for a tune up. Mr. Nevarez indicates that he has heard a lot of positive comments regarding the tennis courts. Mr. Grigg comments that the pickle ball court needs patched up and renovated and that we are going to try to get that done. Discussion further held. Crossroads Park – Update: Mr. Grigg indicates it is a relatively new park back behind Grant County 5. It is in Phase I which is turf and sprinklers. Hayden is going to develop the park into Phase II in lieu of the Fee in Lieu which will provide a small picnic shelter, basketball court, playground, BBQ, receptacles, and soccer goals. Close to $100,000 in improvements. Discussion further held. Mr. Grigg indicates that Yonazowa Park staging area is now a parking lot and that it has been paved. Further comments. Mr. Maynard questions if there any plans to put more in more trees and have less grass? Mr. Grigg responds. Discussion further held. Ms. Swinger questions if the City has a tree replacement schedule? Mr. Grigg responds and indicates there is really no plan. Discussion further held. Mr. Grigg indicates there is a GIS employee with the City and eventually we will be able to inventory every tree, etc., however it will take years. Ms. Swinger questions regarding Tree City USA? Mr. Grigg responds. Discussion held. Ms. Rios questions about the tree in dog park that was busted? Mr. Grigg responds that Mr. Gonzales is going to the nursery in Spokane to get a replacement. Mr. Tracey questions if Streets has someone to call about dead trees. Mr. Grigg indicates that he will have to check and suspects that it is ultimately the homeowner’s responsibility. Discussion further held. Commission Questions/Comments: None. Adjournment: Mr. Maynard moved to adjourn, seconded by Ms. Swinger. Meeting adjourned at 7:48p.m. Approved by the Parks & Recreation Advisory Board the 11th day of September, 2019. By: ________________________________________ Pam Escure Department Secretary Moses Lake Parks & Recreation