Recycling & Sanitation Commission

Recycling and Sanitation Commission Minutes of the Monthly Meeting March 15, 2017 Commission Members and Others in Attendance: Pete Bowlus J A Burke (Guest and Representative of Mount Airy Messenger) Mike Dixon Peggy Fleming Ken Humble Shannon Mellott (Guest and Representative of J and J Trash Services) Jim Stargel (Chairman) Scott Strong (Council Liaison) Mary VanMetre (Town Staff) Tobi Drabczyk, Tom Neff, and Kathie Trivelli were not in attendance 1. Chairman Jim Stargel called the meeting to order and Pete Bowlus led all in the Pledge of Allegiance 2. January 2017 minutes were approved with motion by Pete Bowlus; second by Ken Humble; motion carried. 3. Citizen's Comments - None 4. Recycling App a. Chairman Stargel distributed the tabulations of the 56 surveys b. 33 Said yes they would use the App and 20 said no they would not use an app c. After discussion, Mike Dixon moved the Commission go forward with the app and all agreed d. Mary VanMetre will contact the company - start up cost is $2,500 which is budgeted; need to confirm yearly maintenance cost. 5. Shred Event a. Shred and battery recycling will be Saturday, June 24 from 9 to 12 at Watkins Park b. Shred Company is All Shred, Frederick, MD and cost is $495 c. After discussion, the Commission decided the shred and battery recycling will be open to all; not just Mt. Airy town residents. d. Will need to advertise; Will check on Lions Signs, and Social Media sites for the Town 6. Bulk Pick Up a. Bulk pick up is Saturday, April 29, 2017 b. J & J suggested a separate metal truck at cost of $250 with Town receiving 50% of metal sold c. Separate metal truck does not require residents to empty oil/gas or remove refrigerants d. After discussion, Commission decided to try the separate metal truck and then revisit next year e. Mary VanMetre will contact J and J to secure the metal truck f. Need to advertise and will check on the Lions Signs and Social Media Sites 7. Budget - Revisions/Updates a. No revisions needed to budget items b. Recycling App is in the budget c. Councilman Strong confirmed that we have Education in the budget d. Mary VanMetre noted we will be able to set up a table at the Farmer's Market for Education. 8. Landfill Rates a. Mary VanMetre reviewed the Frederick and Carroll County landfill rates Frederick County - $69 per ton with no increase for next fiscal year Carroll County - $64 with increase to $66 per ton for next year b. The bid package did not specified where the town trash was to be taken; J and J noted their bid was on the assumption of taking the trash to Frederick County. c. Councilman Strong asked Ms. Mellott if she felt J and J would be open to taking the Carroll County trash to Carroll County for the remainder of the budget year. Then beginning July 1st take all the trash to Frederick County.  d. Councilman Strong confirmed the new budget allows for the $69 per ton for Frederick County. e . Pete Bowlus made a motion that J and J could take the Town trash to Frederick County effective July 1, 2017; Ken Humble seconded and the motion carried. 9. Commission Election at March Meeting. a. Chairman Stargel opened the floor for nominations for secretary. Pete Bowlus made a motion to nominate Peggy Fleming for Secretary; Jim Stargel seconded; she accepted and the motion carried. b. Chairman Stargel opened the floor for nominations for chairman. Pete Bowlus made a motion for Jim Stargel to continue as Chairman; Peggy Fleming seconded; Jim accepted and the motion carried. 10. Miscellaneous New Business a. Chairman Stargel noted that commission member Tobi Drabczyk will be resigning from the commission due to family matters. She will be sending a letter to Mayor Rockinberg. b. Pete Bowlus asked about updating the solar light at the downtown recycling center. Councilman Strong noted improvements will be made once the Town takes ownership of the Train Station. c. Peggy Fleming requested Councilman Strong announce at the April Town Council meeting that the first yard waste pick up will be Saturday, April 8. This is earlier than normal as the Commission added this so April will have two yard waste pick up dates. d. Councilman Strong noted we should all review the recycling video on the town website that was done when Wendy Peters was the liaison. He also asked that J and J review it to make sure the information is still accurate. Pete Bowlus suggested this clip be shown at the Town Council meeting as well as prior to the movies the Parks and Rec show. 12. Meeting adjourned with motion by Jim Stargel. 13. Next Regular Meeting - May 17, 2017 @ 7 p.m. SUMMARY OF ACTION ITEMS: • Mary VanMetre to contact J and J regarding separate metal truck for bulk pick up • Mary VanMetre to contact Recycling Coach regarding maintenance cost and setting up the app • Lions Club to be contacted regarding posting Bulk Pick Up April 29 and Shred and Battery Recycling June 24 on their two signs. • Peggy Fleming to contact Kathie Trivelli to advertise the events on Social Media. • Pricing a banner for the Shred/Battery Recycling Event Addendum: Mary VanMetre contacted Recycling Coach Yearly Maintenance cost is $2,500 - Email sent to members and consensus was to proceed Set up cost for text messages is $200 Set up cost for second languages is $250 - Email sent to members Peggy Fleming, Secretary