City Council

MOUNT JOY BOROUGH COUNCIL February 1, 2016 Minutes The Mount Joy Borough Council held its regular meeting on February 1, 2016, at the Mount Joy Borough Office. President Glessner called the meeting to order at 7:00 pm. Mayor Bradley gave the invocation, and the Pledge of Allegiance followed. Roll Call- Present were Councilors Deering, Ginder, Glessner, Millar, Murray, Reese, Seidel, Smeltz, Youngerman, and Mayor Bradley. Also present were Borough Manager, Scott Hershey; Public Works Director, Dennis Nissley; Police Chief, Williams; Andrea Zell, Administrative Assistant; Codes and Zoning Officer, Stacie Gibbs was unable to attend. Glessner announced there would be an executive session to discuss personnel matters held at the end of the meeting and that no decisions were expected. Public Input Period Ned Sterling, 13 W. Main St., asked if there was an update on LERTA. Hershey said yes. The final draft was received from the solicitor and following review by staff, will be forwarded to Council for review. Sterling asked if the stop sign located at Henry St. and Market St. was the permanent location for the stop sign. Hershey explained that PennDOT defined that location. Sterling asked if there were any demolition permits issued. Hershey said he was not aware of any demolition permits issued. Report of Mayor Mayor Bradley provided and reviewed a written monthly report for January. Bradley recognized the Borough and Authority staff as well as emergency responders for their efforts during the recent snow storm. Bradley reported that he was spearheading the anti-heroin taskforce comprised of several county agencies. Report of the Chief of Police Williams provided and reviewed a written monthly report for December 15, 2015, through January 14, 2016. The report showed 15 traffic arrests and 23 criminal arrests for the month. There were 48 UCR reportable incidents and 314 CAD incidents for the month, with a total of 5,272 incidents year to date. Monies collected by the Police Department for the month for tickets, permits, reports, and services totaled $3,679.32. Seidel recognized the police force on the closing of open cases. Report of Fire Department Mount Joy (FDMJ) Philip Colvin, Fire Chief, Fire Department Mount Joy, did not provide a report. Colvin thanked Bill Hall, former Fire Chief, for his time and commitment to the FDMJ. Bradley asked how the storm effected the recruitment day. Colvin reported it was cancelled and that each fire department would be handling rescheduling on its own. Bradley and Seidel welcomed Colvin. Report of Main Street Mount Joy (MSMJ) Kim Brewer, MSMJ Manager, provided and reviewed a monthly report for January. Brewer echoed the appreciation regarding the snow removal. She said that MSMJ is close to having enough funds to put on the Fire and Ice event. Brewer stated there would be a major announcement later this month in regards to MSMJ. Report of the Milanof-Schock Library No report provided Report of Codes and Zoning Officer Stacie Gibbs, Codes and Zoning Officer, provided a written monthly report for January 2016. Report of Stormwater Officer Ken Barto, Stormwater Enforcement Officer, provided a written monthly report for January 2016. Report of the Borough Authority Manager Authority Manager, John Leaman provided a written monthly report for January 2016. Report of the Borough Manager Borough Manager Hershey provided and reviewed a written monthly report for January 2016. Hershey thanked Public Works and Borough staff for an outstanding job with the snow removal. Hershey stated that the part time receptionist position was filled. Reese expressed concern about the proposed amount of $106,000 from Amtrak for the Jacob Street Bridge when there is only $50,000 budgeted for that purpose. Hershey said PennDOT is advocating for the Borough to have the estimate reduced. Staff will keep Council informed. Approval of the Minutes of the Previous Meeting A MOTION was made by Murray to approve the minutes from the Regular Borough Council Meeting held on January 4, 2016, and the Special Borough Council meeting held on January 11, 2016. Youngerman asked if the approval of minutes could be two separate motions. Murray rescinded his motion. 1 On a MOTION by Youngerman, and a second by Murray, approval was given for the minutes from the Regular Council Meeting held on January 4, 2016. Youngerman asked that the regular Borough Council minutes reflect a change on page 2 adding the phrase “on the main motion”. Motion carries unanimously. On a MOTION by Murray, and a second by Reese, approval was given for the minutes from the Special Borough Council Meeting held on January 11, 2016. Motion carries with Youngerman abstaining. Administration and Finance Committee On a MOTION by Youngerman, and a second by Murray, approval was given to authorize an expenditure of $12,000.00 from the Capital Fund for phone system upgrades. Motion carries unanimously. On a MOTION by Youngerman, and a second by Murray, approval was given to adopt Resolution #1-16, appointing members to the Zoning Hearing Board and the Civil Service Commission. Deering asked how often the Civil Service Commission meets. Ferne Silverman said they are required to meet in January every 2 years. Glessner clarified that other meetings are scheduled as needed. Motion carries unanimously. Report of the Public Safety Committee On a MOTION by Reese, and a second by Deering, approval was given for a request for a handicapped parking space at 128 North Barbara Street. Reese remarked that he was happy with how the Chief set up the approval process of the handicapped parking space requests. Motion carries unanimously. On a MOTION by Reese, and second by Deering, approval was given to adopt Resolution #2-16, authorizing the purchase of a new 2015, Ford Utility Police Interceptor through the PA COSTARS Purchasing Program from Whitmoyer Auto Group, and authorizing Police Chief Maurice M. Williams, Jr., to execute any and all documents as may be required by the dealer in connection with the purchase of the new police vehicle. Motion carries unanimously. On a MOTION by Reese, and a second by Deering, approval was given to adopt Resolution #3-16, authorizing the trade-in of a 2005 Chevrolet Impala Unmarked Police Sedan toward the purchase of a new, 2015 Ford Utility Police Interceptor through the PA COSTARS Purchasing Program from Whitmoyer Auto Group for a trade-in value of no less than $1,500.00. Motion carries unanimously. Report of the Public Works Committee Nissley provided and reviewed the monthly written report for January 2016. Nissley reported on the snow storm and that plowing went well. He explained that the Borough had to select a 48 hour period that was most costly for the Borough during the storm to be eligible for Federal Disaster Reimbursement. The cost of the Main Street snow removal from Lumber Street to High Street was $5,400.00 and finished in four hours. Nissley said he was impressed with the speed and efficiency of the machine used to remove the snow. Reese said that merchants were asking if they (the merchants) could remove snow from Main Street. Nissley said it can be done if they follow work zone traffic control guidelines. Millar asked where the snow was taken after removing it from Main Street. Nissley said Little Chiques Park. Reese stated that the policy for the removal of snow in the downtown area on Main Street only allows for 1 occurrence per year. He also said the authorization was only from Lumber Street to High Street. Nissley explained that the .2 of a mile overage was a matter of a few minutes of time for the machine to remove the snow. Seidel asked Brewer to define the Main Street Mount Joy project area. Brewer explained the MSMJ project area includes the Main Street corridor between Jacob Street and New Haven Street, the area one block to the north and south of Main Street and North Market Street to Bubes Brewery. Nissley reported that he is still in conversations with PennDOT to bring a conclusion to the repaving of Union School Road this year. On a MOTION by Seidel, and a second by Murray, approval was given to ratify, retroactive to January 27, 2016, a revision to the Policy for The Removal of Snow in the Downtown Area On Main Street, extending the removal area east to Chestnut Street. Motion carries 8 to 1. Youngerman voting no. On a MOTION by Seidel, and a second by Ginder, approval was given to authorize 1 additional snow removal per the policy for 2015- 2016 winter season. A MOTION was made by Youngerman, and a second by Deering to amend the original motion to specify that the funds will be coming from the General Fund. Motion to amend carries 8 to 1. Youngerman voting no. Main Motion carries 8 to 1. Youngerman voting no. Public Input Period Bill Hall, 209 Marietta Ave, asked if residents need to have signs up when removing snow on a street. Hershey said work can be done for thirty minutes with an amber beacon. Murray said that this is a state law. Hall asked when the traffic signals would be synchronized. Nissley said PennDOT expects to let the work in July 2016. Ned Sterling, 13 West Main St., said that during Main Street snow removal operations, the planter was broken off in front of the Post Office. Nissley responded that the Public Works Department was aware and will take care of repairs to the planter. Ferne Silverman, 630 Florin Ave, said that Mount Joy Minnie would be making her appearance at the Rotary Clock at 7:00 am on February 2, 2016. Silverman invited all to attend the festivities. Any other matter proper to come before Council Deering asked the Public Works committee if there was discussion regarding sidewalks on Bridge Blvd. Nissley said the residents were given the option to make a proposal. Seidel said they were waiting for the response from the residents. Chief Williams explained that there was a recall on the rifle sites that were purchased last year. He will have more information in a few weeks with actions that need taken to replace these items. 2 Authorization to Pay Bills On a MOTION by Youngerman, and a second by Murray, the Council approved paying the bills as presented. Motion carries unanimously. GENERAL FUND $ 187,414.55 REFUSE/RECYCLING $ 45,505.09 CAPITAL IMPROVEMENTS FUND $ 200.87 HIGHWAY AID FUND $ 12,941.77 TAX ACCOUNT $ 10,395.89 ESCROW FUND $ 1,837.68 JOY LAND ACCOUNT $ - GRAND TOTAL EXPENDITURES $ 258,295.85 Reese asked for an explanation on booking center fees. Williams said it is a booking center shared with 4 other police departments to reduce costs on bookings. Motion carries unanimously. Meetings and dates of importance See the pink calendar for the month of February 2016. Council went into Executive Session at 8:34 PM and came out of Executive Session at 9:14 PM. No decisions followed the Executive Session. Adjournment On a motion by Seidel, and a second by Millar, Council unanimously approved adjourning the meeting at 9:14 PM. Motion carries unanimously. Respectfully Submitted, Scott Hershey Borough Manager/Secretary 3