Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · June 4, 2018
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, June 4, 2018
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
MINUTES
Members Present: Jim Owens, Chairman; Kathy Landing and Gary
Santos
Staff Present: Eric DeMoura, Town Administrator; Marcy Cotov,
Chief Financial Officer; Rick Griles, Procurement
Officer
Also Present: Brad Morrison, Transportation Director; Paul Lykins,
Transportation Infrastructure Division Chief
Mr. Owens called the meeting to order at 9:30 a.m.
1. Approval of Minutes from the April 30, 2018 meeting
Mr. Santos made a motion to approve; seconded by Ms. Landing. All
present voted in favor.
2. Public Comments
Elizabeth Boyles, 601 Coral Street, as well as a Principal Planner with the
Town’s Planning Department. She stated that there are residents in the
Town that have issues, concerns, ideas, thoughts and hopes for the Town
of Mount Pleasant and tomorrow evening, Tuesday, June 5, 2018 is an
opportunity to come out and share those thoughts and hopes for what
they would like the Town to be. She said from 5 pm to 7 pm, the Town’s
Planning Department will hold the third open house of the Town’s
Comprehensive Long-Range Transportation planning process. They will
discuss land use issues and transportation issues and sharing the
recommendations of the consultants. She said this is all based on
feedback from previous meetings and analysis that consultants have
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June 4, 2018
Page 2 of 7
accomplished. She stated that they would like input from the citizens of
Mount Pleasant and need to hear from the residents of Mount Pleasant.
She asked Council to reach out to the citizens to attend. She said
information is available online and the consultants will be conducting
presentations at 5:15 p.m. and 6:15 p.m.
3. Award of contract for the construction of the East Crossing Spillway
repair
Mr. DeMoura stated that the Town is very busy on several projects,
which are listed on the agenda.
Mr. Griles stated that the East Crossing Spillway project is primarily
composed of replacing the existing concrete structure that provides a
spillway. He said the low bid was received from Gulf Stream Construction
Company, Inc., in the amount of $337,033.60; however, it exceeded the
Town’s budget. He stated that staff negotiated with Gulf Stream and was
able to reduce the amount to $302,000 which was a total reduction of
$35,033.60. Staff would like to make a recommendation to award the
contract to Gulf Stream Construction Company, Inc., in the amount of
$302,000 to construct the spillway.
Mr. Owens asked if there was any value engineering to reduce the cost
by $35,000 and if anything was removed from the project.
Mr. Griles stated that there was no value engineering and it is the exact
same scope and there were no changes from the solicitation. He stated
that staff simply negotiated the cost down.
Mr. Santos made a motion to approve a contract with Gulf Stream
Construction Company, Inc., in the amount of $302,000 to construct the
East Crossing Spillway as described by staff; seconded by Ms. Landing. All
present voted in favor.
4. Award of contract for the conceptual design of the Maritime Port
District Roadway
Mr. Griles stated that staff is recommending using the on-call contract for
design consulting firms. He stated that staff would like to recommend
Bids & Purchases Committee
June 4, 2018
Page 3 of 7
contracting with CDM Smith, Inc., in the amount of $163,458.82 to
perform the design work for this project.
Mr. Owens asked if there is any indication of how this will look.
Mr. Lykins stated that this is for the improvements to Long Point Road
that came out of the Economic Development Study and involves concept-
level planning, survey, corridor analysis, traffic studies for Long Point
Road between the State Port Authority and I-526. He stated that it
includes concept level of designs for intersection improvements at
Wando Park Boulevard and Shipping Lane, improvements to Long Point
Road for safety, reduced speed, aesthetics and potentially the extension
of Shipping Lane over the Wando Park Boulevard.
Ms. Landing asked how often staff reviews on-call companies and
evaluate that they are competitive.
Mr. Griles stated that it is a one-year contract with an option to renew for
an additional four years, for a total of up to five years. He stated that it is
evaluated annually.
Mr. Owens asked where this contract currently stands.
Mr. Lykins stated that 2015 was the last on-call contract and was
approved in 2016.
Mr. Santos asked if the State Port Authority is participating.
Mr. Lykins stated that there are also other plan improvements to the Port
facility, perhaps a future interchange off I-526 which is being studied.
Mr. Santos stated that having an interchange would be a tremendous
help specifically for the large trucks.
Ms. Landing made a motion to follow staff’s recommendation on
contracting with CDM Smith, Inc., in the amount of $163,458.82 to
perform design work for the improvement project of the Maritime Port
District; seconded by Mr. Santos. All present voted in favor.
Bids & Purchases Committee
June 4, 2018
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5. Award of contract for Traffic Signal Installation-Ben Sawyer Boulevard
(SC703) at Center Street/Center Street Extension
Mr. Griles stated that staff received four bids with Walker Brothers, Inc.,
being the lowest responsive and responsible bidder. He stated that this
work will take approximately six months. He stated that the lead time on
the poles is what extends out the construction time. He stated that staff
would like to make a recommendation to award the contract to Walker
Brothers, Inc., in the amount of $203,883.84 to construct the traffic signal
at Ben Sawyer and Center Street.
Ms. Landing asked if there was anything about this particular project that
may be of concern to the public.
Mr. Griles stated that the Transportation Department indicated that
there should not be an issue. He stated that the base will be installed
initially, followed by the installation the poles and then the signal. He
stated that this will be a two-phase process.
Mr. Santos stated that the crosswalks that have previously been installed
on Coleman Boulevard have all come up and asked if any future
crosswalks could be reviewed. He said the crosswalks on Coleman
Boulevard did not last and are all coming up. He stated that it is his
understanding that the contractor typically subcontracts this work out,
because it is sole-sourced; however, he would like a review of the Town’s
crosswalk installation, because the current crosswalks are not
functioning, especially on the heavier traveled areas. He stated that when
the crosswalks were first discussed, he preferred brick. He said when he
travels on Kings Street downtown Charleston, he never sees any issues
with the bricks. He understands the process is more expensive; however,
this is Coleman Boulevard and he would like to review other design
opportunities that will last longer.
Mr. DeMoura stated that there are areas of the Town that will continue
to require maintenance where crosswalks are concerned. He said that he
and Transportation staff began these discussions several months ago. He
stated that when these projects come due, staff is looking at already
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June 4, 2018
Page 5 of 7
having in place, alternatives that are acceptable to Council to ensure
these last and that they are clear to the public. He stated that he will
have more information in the next few months.
Mr. Santos asked if this will be reviewed prior to the crosswalk being
installed at Ben Sawyer Boulevard and Center Street.
Mr. Morrison stated that this project will not have decorative crosswalks.
He stated that Mr. DeMoura has tasked the Transportation Department,
who is working with the Planning Department as to where decorative
crosswalk product needs to be installed. He said that Coleman Boulevard
and Johnnie Dodds Boulevard are places they are already installed and
criteria will be developed as to where they need to be installed. He said
what the technical group is also reviewing is what the product needs to
be for long term maintenance, as well as the cost to the Town. He said
some of the product on Coleman Boulevard has been there for ten years
and is not meant to last that long.
Mr. Santos stated that it did not last two years. He stated that it began
coming up two years after it was installed.
Mr. Morrison stated that the technical team is addressing long-term how
it will be addressed.
Mr. Santos stated that the residents that live in the area of Chuck Dawley
and Center Street are likely going to want the same traffic signal and
crossing that are on Coleman Boulevard, as it is a high traffic area.
Mr. Morrison stated that the technical team is reviewing this closely.
Mr. Owens asked if the cost includes crosswalks.
Mr. Morrison stated that there are crosswalks, but this does not include
decorative crosswalks.
Ms. Landing made a motion to contract with Walker Brothers, Inc., in the
amount of $203,83.84 to construct the traffic signal on Ben Sawyer
Boulevard at Center Street; seconded by Mr. Santos. All present voted in
favor.
Bids & Purchases Committee
June 4, 2018
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6. Award of a contract change order for the design of the Track
Improvements at Town Hall Complex
Mr. Griles stated that this is a continuation of the Town Hall Complex
improvements. He stated that the gymnasium is currently being
constructed and this is the design services for the track improvements.
He stated that staff is recommending a change order to the existing
contract with the design consultant Stubbs Muldrow Herin Architects in
the amount of $127,553 for the design and construction administration
for the improvements of the Town Hall track. He stated that along with
this project are the improvements, if staff is able to successfully negotiate
an agreement with the College of Charleston, to include some of the
elements they will require to utilize the track. He stated that they will
assist with the funding of the track if the Town is able to successfully
negotiate this portion.
Mr. Santos made a motion to approve the change order to Stubbs
Muldrow Herin Architects existing contract to provide additional
consulting services in the amount of $127,553 for the design and
construction administration of the Town Hall’s track improvements;
seconded by Ms. Landing.
Mr. Santos stated that many are looking forward to the new gym and
rubber on the tracks, which are easier on the joints. He stated that the
Town’s track program was started at the Town Hall track many years ago.
All present voted in favor.
7. Award of contract for a third-party administrator (TPA) for health
insurance
Mr. Griles stated that staff evaluated the responses and found that
Thomas Cooper and Company, Inc., was found to be a responsible and
qualified firm to serve as the Town Third Party Administrator. He stated
that the monthly rate per person is $50.88 which is the same amount as
the current fiscal year. He stated that staff recommends executing a
contract with Thomas Cooper and Company, if staff is able to successfully
negotiate the contract.
Bids & Purchases Committee
June 4, 2018
Page 7 of 7
Mr. Owens asked if this is the company the Town is currently utilizing.
Mr. Griles responded in the affirmative.
Ms. Landing made a motion to approve the recommendation to execute
an acceptable contract with Thomas Cooper and Company as per the
terms; seconded by Mr. Santos. All present voted in favor.
8. Award of contract for health insurance stop loss coverage
Mr. Griles stated that staff solicited proposals from qualified firms to
provide health insurance stop loss coverage and after evaluation of the
proposals, staff determined that Tokio Marine HCC Stop Loss Group was
found to be a responsible and qualified firm. He stated that the
administration rate per employee per month is $17.70 which is the
current rate and the medical and prescription rate per employee, per
month is $28.39 for single and $90.40 for family premiums. Staff
recommends awarding to Tokio Marine HCC Stop Loss Group, if staff is
able to successfully negotiate this contract.
Mr. Santos made a motion to accept staff’s recommendation to execute
an acceptable contract with Tokio Marine HCC Stop Loss Group as
mentioned by staff; seconded Ms. Landing. All present voted in favor.
9. Adjourn
There being no further business, meeting adjourned at 9:52 a.m.
Respectfully submitted,
Barbara Ashe
June 4, 2018
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Monday, June 4, 2018
Recreation Committee 8:30 a.m.
Bids and Purchases Committee 9:30 a.m.
Planning and Development Committee 10:00 a.m.
Human Resources Committee 11:15 a.m.
Economic Development Committee 12:45 p.m.
Transportation Committee 1:15 p.m.
Tuesday, June 5, 2018
Finance Committee 9:00 a.m.
Police, Judicial, and Legal Committee 9:30 a.m.
The following Committees will not meet:
Education Committee
Fire Committee
Public Services Committee
Water Supply Committee
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
Monday, June 4, 2018
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the May 1, 2018 meeting and the May 2,
2018 special meeting
2. Public Comments
3. Employee years of service recognition
4. Recognition of Wando High School Boys Varsity Soccer National
Champions
5. Consideration of request from Shem Creek Presbyterian Church for a
one year lease extension for the use of the Darby Building
6. Discussion and possible action with regard to the reconstruction of the
tennis courts on Queen Street
7. Program/projects update
8. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, June 4, 2018
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting
2. Public Comments
3. Award of contract for the construction of the East Crossing Spillway
repair
4. Award of contract for the conceptual design of the Maritime Port
District Roadway
5. Award of contract for Traffic Signal Installation-Ben Sawyer Boulevard
(SC703) at Center Street/Center Street Extension
6. Award of a contract change order for the design of the Track
Improvements at Town Hall Complex
7. Award of contract for a third-party administrator (TPA) for health
insurance
8. Award of contract for health insurance stop loss coverage
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, June 4, 2018
10:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting and the May 9,
2018 special meeting.
2. Public Comments
3. Review of Planning Commission recommendations from the May 23,
2018 meeting
a. Request to rezone from R-1, Low Density Residential District, to OP,
Office Professional District, one parcel of land, located at 1503
Mathis Ferry Road. TMS #559-00-00-072
4. Update regarding Affordable Housing Task Force/Housing for All
Mount Pleasant
5. Annexation: 2174 Gulf Drive. Request to annex an approximately 0.29
acre tract of land located at 2174 Gulf Drive, identified by TMS No.
577-05-00-006 and depicted on a plat recorded by Charleston County
ROD Office in Plat Book L, Page 73.
6. Annexation: 1152 Graddick Road. Request to annex an approximately
0.25 acre tract of land located at 1152 Graddick Road, identified by
TMS No. 559-00-00-007 and depicted on a plat recorded by Charleston
County ROD Office in Plat Book AP, Page 121.
7. SE Spine Institute - Tree Removal adjacent to Mathis Ferry Road (State
scenic highway) [Per State Law, SECTION 57-23-520, Article 11:
Removal of certain trees prohibited. No trees in excess of a six-inch
caliper located within the highway right-of-way of this scenic highway
Telephone (843) 884-8517 - Fax (843) 856-2180
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may be removed without the permission of the Department of
Transportation upon the recommendation of the governing council of
the Town of Mount Pleasant.]
8. Old Business: Pending Rezonings
a. I’On rezoning (Action Required)
b. National Medal of Honor Museum rezoning (Withdrawal by
Applicant)
9. Staff Updates
a. 2018 Comprehensive Plan Process
b. Accessory Dwelling Units (ADU’s) and Short-Term Rental properties
regulations
c. Proposal to amend the Vegetation and Tree Protection divisions of
Chapter 156 of the Mount Pleasant Code of Ordinances, pertaining
to various sections regarding bufferyard requirements, special
bufferyards including the Critical Line Buffer, and tree protection,
removal and replacement requirements
d. Urban Corridor Overlay District (UCOD) and various ordinance
changes
e. Future Zoning Code Text Amendments (Wireless communications
facilities, signs, etc.)
10. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
HUMAN RESOURCES COMMITTEE
Monday, June 4, 2018
11:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting
2. Public Comments
3. Employee years of service recognition
4. Consideration of updates to the Town of Mount Pleasant Human
Resource Guidelines and implementation of Non-Discriminatory policies
in Town's ordinances
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, June 4, 2018
12:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting
2. Public Comments
3. Status update on Town efforts to support businesses during the Wando
Bridge closure
4. Review of economic development tour for Town Council members
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
Monday, June 4, 2018
1:15 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting
2. Public Comments
3. Project review and alignment discussion for Long Point Road
Realignment and Extension
4. Discussion of traffic impacts associated with the expansion of Moultrie
Middle School and the construction of Lucy Beckham High School
5. Discussion regarding the status of the widening of Highway 41
6. Update – ongoing projects
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Tuesday, June 5, 2018
9:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the May 1, 2018 meeting
2. Public Comments
3. Discussion of federal Crab Bank Renourishment Project
4. Consideration of a grant of easement to SCE&G for the purpose of
installing and maintaining overhead, underground and surface utilities
on property owned by the Town of Mount Pleasant located at 1153 Six
Mile Road (Mount Pleasant Fire Station 4)
5. Request to purchase an undeveloped 0.2 acre property owned by the
Town of Mount Pleasant located near Walt Miller Street
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
POLICE, JUDICIAL & LEGAL COMMITTEE
Tuesday, June 5, 2018
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 3, 2018 meeting
2. Public Comments
3. Employee years of service recognition
4. Police matters
No agenda items
5. Judicial matters
a. Reappointment of Municipal Judges
6. Legal matters
a. Review of the process for answering Freedom of Information Act
(FOIA) requests
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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