Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · August 8, 2018
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
WEDNESDAY, AUGUST 8, 2018
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Minutes
Members Present: Jim Owens, Chairman; Kathy Landing and Gary
Santos
Staff Present: Eric DeMoura, Town Administrator, Marcy Cotov,
Chief Financial Officer; Rick Griles, Procurement
Officer
Mr. Owens called the meeting to order at 9:30 a.m.
1. Approval of Minutes from the July 2, 2018 meeting
Mr. Santos moved for approval of the minutes, seconded by Ms. Landing.
Mr. Owens called for the vote and all present voted in favor.
2. Public Comments
[None]
3. Award of lease-purchase financing for Public Services equipment and
radios for Police, Fire, and Public Services
Mr. DeMoura stated if there is a recommendation, this item will require
council action as it would be approval of indebtedness to the Town. This
is one of the few items from Bids and Purchases that will be seen at the
Council-level for action.
Mr. Griles said the lease purchase finance is a four-year term for the
radios, and there is a lease purchase finance for a five-year term for the
ten scows, two automated packers, two dump trucks and three claws. He
stated six responses were received for both terms. One firm, TD Bank,
submitted two option responses. The responses were evaluated and the
recommendation from Staff is to award to TD Bank the four-year and the
Bids & Purchases Committee
August 8, 2018
Page 2 of 6
five-year terms. The rates have had a couple of increases already this
year and with the volatility of the market and the potential of rate
increases, the firms could not hold their rate and the increase in
percentage will be determined prior to closing.
Mr. Santos moved to approve the lease-purchase financing to be awarded
to TD Equipment Finance Inc., for both the four and five-year term
funding as described by Staff. As this action is a debt obligation of the
Town, the Committee must forward the recommendation to full Council
who must name the Lessor by Resolution. Ms. Landing seconded the
motion.
Mr. Owens said there is a motion and a second to accept that Staff’s
recommendation for lease purchase financing be awarded to TD
Equipment Finance, Inc., for both the four and five-year term funding.
This is a recommendation being made to forward this to full Council who
must name the Lessor by Resolution.
Mr. Owens called for the vote and all present voted in favor.
4. Award of contract for the purchase of truck chassis with scow body
Mr. Griles said this is for the ten Mack trucks with scow bodies, and
there is a photo for review.
Bids & Purchases Committee
August 8, 2018
Page 3 of 6
Mr. Griles said three responses were received. Carolina International
submitted for an International truck, Hughes Motors submitted for a
Mack truck and Triple T Freightliner submitted a response for a
Freightliner truck. Staff evaluated the responses and identified some
safety and performance concerns with Carolina International’s
International truck. One concern was that the dump hoist offered by
International is a dual cylinder rather than a single cylinder as specified.
There have been performance issues in the past with the dual cylinder
which is why the single cylinder was specified. The picture shows the
single cylinder which you can see telescopes out toward the top of the
bed.
Mr. Griles said another concern is that the dual cylinder offered by the
International truck has a lifting capacity of 23.1 tons compared to the
39.7 for the single cylinder hoist. Mr. Griles stated for those reasons and
others, they deemed their response not to be an equal and do not
recommend award to Carolina International.
Mr. Griles said the response by Triple T Freightliner was reviewed by staff
and there were some concerns about maintenance and performance.
They offered the Freightliner with a Detroit engine versus the Mack
engine, and they were not deemed to be an equal to our specifications.
Mr. Griles said the next response was Hughes Motors, Inc., who offered a
2020 Mack truck with a Mack engine, which met the Town’s
specifications and they were found to be an equal. Staff requests
approval to contract with them to purchase the ten Mack trucks with the
twenty-two foot scow in the amount of $1,277,610 which is within
budget.
Mr. Owens asked who the manufacturer is of our current fleet, and parts
that are in inventory. Mr. Griles responded currently the fleet is primarily
made up of Mack trucks and parts are stocked, which was a consideration
when the evaluation of responses was made. Service ability and parts
retainage and impact on fleet maintenance were all considered.
Bids & Purchases Committee
August 8, 2018
Page 4 of 6
Ms. Landing moved to award the contract for the purchase of ten each of
the 2020 Mack Anthem 42R Day Cab trucks with twenty-two foot scows
from Hughes Motors in the amount of $1,277,610 which is within the
budget. It was seconded by Mr. Santos. Mr. Owens called for the vote
and all present voted in favor.
5. Award of contract for disaster recovery backup system
Mr. Griles stated the following information is being provided for review:
Mr. Griles said this system would provide less down time and a more
streamlined and efficient process for data recovery should there be a
disaster. Two responses were received. One from Team IA, Inc., which
was over budget. The second was from Blue Range Technology and they
failed to bid the renewal, so their bid could not be evaluated. Staff
negotiated the response from Team IA, Inc., and for the first three years
the annual contract amount would be $62,912.47, and for years four and
five the annual renewal will be $49,368.28. Mr. Griles said the contract
would be for three years with option for the two renewals; however,
there is a non-appropriation clause, wherein should the funds not be
appropriated, the contract will be null and void at that point. Mr. Griles
said based on that information, staff recommends that the contract be
Bids & Purchases Committee
August 8, 2018
Page 5 of 6
awarded to Team IA, Inc., in the amount of $188,737.41 at the annual
term amount identified.
Mr. Santos moved to approve the Staff recommendation to award the
disaster recovery back-up system to Team IA, Inc. at the negotiated
amount of $188,737.41 for the initial three-year term to be paid annually
in the amount of $62,912.47. Any subsequent optional annual renewals
will be $49,368.28 annually. Ms. Landing seconded the motion. Mr.
Owens called for the vote and all present voted in favor.
6. Local Vendor Quarterly Report
Mr. Griles said the year to date funds spent with vendors located in
Mount Pleasant is $14,705,291, and the non-local vendors is
$32,230,799.
Mr. Santos asked how many of those Mount Pleasant businesses are in
the Local Vendor Partnership Program. Mr. Griles said year-to-date for
the Local Vendor Partnership Program $282,588 has been spent, and
there are 37 vendors. Mr. Santos asked when that money was spent, and
Mr. Griles responded that is year to date for fiscal year 2018. Mr. Griles
said this quarter approximately $50,000 has been spent.
Mr. Santos said that is good information for our businesses to know. He
said that would have been good for Costco to know to possibly
encourage them to become a partner. Mr. Santos thanked Mr. Griles for
the information.
7. Adjourn
There being no further business, Mr. Owens adjourned the meeting at
9:43 a.m.
Bids & Purchases Committee
August 8, 2018
Page 6 of 6
Respectfully submitted,
Christine Barrett
Clerk of Council
August 8, 2018
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
AMENDED MEETING NOTICE
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
MONDAY, AUGUST 6, 2018
Recreation Committee 8:30 a.m.
Finance Committee 9:15 a.m.
Police, Judicial, and Legal Committee 10:45 a.m.
Water Supply Committee 11:15 a.m.
Special Council meeting 11:45 a.m.
Transportation Committee 12:30 p.m.
Planning and Development Committee 2:15 p.m.
Council Chambers
WEDNESDAY, AUGUST 8, 2018
Bids and Purchases Committee 9:30 a.m.
Public Services Committee 10:00 a.m.
The following Committees will not meet:
Economic Development Committee
Education Committee
Fire Committee
Human Resources Committee
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Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
MONDAY, AUGUST 6, 2018
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting
2. Public Comments
3. Facility Rental Fee Waiver Requests
a. Third Annual Coed Harper’s Heroes Charity Softball Tournament at
the Jimmy Seignious Softball Fields, October 20, 2018.
b. Wando Young Life, Park West Pavilion, September 2018-May 2019
and Young Life Wyldlife Club, Jones Center Multipurpose Room,
September 2018-May 2019.
4. Discussion regarding artificial turf fields and Seamon Whiteside
presentation of cost analysis
5. Discussion of Mount Pleasant Recreation Foundation
6. Program/projects update
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
MONDAY, AUGUST 6, 2018
9:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting
2. Public Comments
3. Consideration of an easement request for the purpose of a cell tower at
the Carolina Park Recreation Complex
4. Consideration of an amendment to Town of Mount Pleasant Code of
Ordinances Chapter 154: Impact Fees
5. Executive Session to receive legal advice regarding Shem Creek Phase 3
6. Post executive session
Committee may take action on any item listed on an executive session
agenda or discussed in an executive session during a properly noticed
meeting.
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
POLICE, JUDICIAL & LEGAL COMMITTEE
MONDAY, AUGUST 6, 2018
10:45 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting
2. Public Comments
3. Police matters
a. Consideration of amendments to the Town of Mount Pleasant Code
of Ordinances, Chapter 112: Towing
b. Special announcement with regard to reaccreditation
4. Judicial matters
No agenda items
5. Legal matters
a. An Ordinance amending Title IX (General Regulations by adding a
new Chapter 98 titled Prevention of Discrimination in the Rental or
Sale of Housing. (Ord. No. 18044)
b. An Ordinance amending Title IX (General Regulations) by adding a
new Chapter 99 Titled Equal Enjoyment and Privileges to Public
Accommodations. (Ord. No. 18045)
c. Review of the notification process for Design Review Board projects
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
WATER SUPPLY COMMITTEE
MONDAY, AUGUST 6, 2018
11:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the April 30, 2018 meeting
2. Public Comments
3. Mount Pleasant Waterworks FY2019-2020 Capital Projects for Proposed
SRF Funding
a. Gravity Collection System Rehab Program – Not to Exceed $7 Million
b. Replacement of Deep Well 2 – Not to Exceed $3 Million
c. Highway 17 & Park West Boulevard Forcemain Replacement – Not to
Exceed $3 Million
d. Pump Station Conversion/Rehab Program – Not to Exceed $6 Million
4. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
MONDAY, AUGUST 6, 2018
12:30 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the June 4, 2018 meeting
2. Public Comments
3. Review of CARTA Budget
4. Discussion of Long Point Road extension and intersection with Rifle
Range Road
5. Request to the South Carolina Department of Transportation for the
Town to accept ownership and maintenance of a portion of Pitt Street
extending from its intersection with Venning Street to its intersection
with Morrison Street.
6. Update – ongoing projects
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
MONDAY, AUGUST 6, 2018
2:15 p.m.
Municipal Complex, Council Chambers
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting and the July
16, 2018 special meeting
2. Public Comments
3. Pepper Tract PD amendment: Proposal to amend the Pepper
Tract PD, Planned Development District Ordinance (Ordinance
No. 11048, as amended), by removing and/or changing the
square footage limitations on buildings associated with specific
uses as identified in “Attachment E: Permitted uses for RC and I
Zoning Classifications”
4. Annexations
a. A-22-18: 1330 Venning Road. Request to annex an
approximately 0.66 acre tract of land located at 1330 Venning
Road, identified by TMS No. 562-14-00-011 and depicted on a
plat as Lot 13 recorded by Charleston County ROD Office in Plat
Book H, Page 26.
b. A-23-18: 1783 Omni Blvd. Request to annex an approximately
0.82 acre tract of land located at 1783 Omni Blvd, identified by
TMS No. 561-01-00-063 and depicted on a plat as Lot 23, Block
D recorded by Charleston County ROD Office in Plat Book BP,
Page 163.
c. A-24-18: 997 Theodore Road. Request to annex an
approximately 0.60 acre tract of land located at 997 Theodore
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Road, identified by TMS No. 614-00-00-303 and depicted on a
plat as Lot P recorded by Charleston County ROD Office in Plat
Book EC, Page 71.
d. A-25-18: 1625 Aztec Lane. Request to annex an approximately
1.41 acre tract of land located at 1625 Aztec Lane, identified by
TMS No. 561-01-00-054 and depicted on a plat as Lot 14, Block
D recorded by Charleston County ROD Office in Plat Book BN,
Page 191.
5. Review of Planning Commission recommendations from the July
18, 2018 meeting
a. Zoning Code text amendment: Proposal to amend Chapter 156,
Zoning Code, Telecommunications Towers, by adding a new
section 156.121 to allow and regulate new technology known
as “Small Wireless Facilities” within street right-of-ways
b. Greystone PD amendment: Request to amend the Greystone
PD, Planned Development District Ordinance (Ordinance No.
93067, as amended), with regards to the allowable uses,
access, buffer requirements and drainage, specific to Tract B
c. First Baptist (LifePark) PD amendment: Request to rezone from
First Baptist Church North PD-MU-SR, Planned Development –
Mixed Use Suburban-Rural, to AB, Areawide Business District
d. First Baptist (LifePark) PD amendment: Request to rezone from
First Baptist Church North PD-MU-SR, Planned Development –
Mixed Use Suburban-Rural, to PI-1, Public Institutional-1
District
e. I’On PD amendment: Request to amend the I’On PD, Planned
Development District Ordinance (Ord. No. 97010, as amended)
by adding an “event venue” as an additional permitted use on
one parcel located at 264 North Shelmore Boulevard
f. Zoning Code text amendment: Proposal to amend Zoning Code
Section 156.325(C), Use Table, to allow a “hospice care facility”
as a permitted use in the ED, Economic Development, District
g. Zoning Code text amendments: Proposal to amend Zoning
Code Section 156.318, Urban Corridor Overlay District, and
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related provisions within Chapter 156, by modifying the
boundaries and the provisions of the district to do the
following: i.) remove from the overlay the portion of Ben
Sawyer Boulevard from Rifle Range Road to the bridge; ii.)
rename the Urban Corridor Overlay District to the “Boulevard
Overlay District,” to include Johnnie Dodds Boulevard Overlay
District, Coleman Boulevard Overlay District and Chuck Dawley
Boulevard Overlay District; and iii.) remove single family
residential uses as a permitted use on properties within the
Corridor Overlay District whose underlying zoning is
commercial.
h. Zoning Code text amendments: Proposal to amend the
Vegetation and Tree Protection divisions of Chapter 156 of the
Mount Pleasant Code of Ordinances, pertaining to various
sections regarding bufferyard requirements; special
bufferyards, including the Critical Line Buffer and prior
amendments related to the effective date; and tree protection,
removal and replacement requirements (Zoning Administrator
Letter; Adkins Letter)
i. Land Development regulations (LDRs) text amendments:
Proposal to amend the Town of Mount Pleasant Code of
Ordinances, Chapter 155, Land Development Regulations in
conjunction with related amendments to the Zoning Code.
Proposed is to delete Section 155.073, Park and Recreational
Areas, and to create a new Section 155.054, Greenspace
Preservation Plan. New Section 155.054 will incorporate
certain provisions from deleted Section 155.073, as well as
establish intent, purpose, and standards for new subdivision
review requirements, which will include clustered areas of
preservation and internal areas of preservation and
greenspace.
6. Building Permit Allocation System (BPAS): Review and discussion
of key components of a potential residential building permit
allocation program
7. Liberty Hill Development Agreement (DA): Proposal to amend
and restate the existing development agreement by and between
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PC Palmetto Investments, LLC, and the Town of Mount Pleasant,
for the development known as Liberty Hill Farms. The purpose is
to “completely amend and replace the original development
agreement,” adopted on December 13, 2016, and terminating
five (5) years thereafter, in order to extend the development
schedule. If adopted, the agreement will commence on the
agreement date and terminate five (5) years thereafter.
8. Commercial building setbacks: Discussion regarding setbacks for
commercial buildings adjacent to roadways and potential
amendments
9. Comprehensive Plan update
10. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
AMENDED MEETING NOTICE
BIDS AND PURCHASES COMMITTEE
WEDNESDAY, AUGUST 8, 2018
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting
2. Public Comments
3. Award of lease-purchase financing for Public Services equipment and
radios for Police, Fire, and Public Services
4. Award of contract for the purchase of truck chassis with scow body
5. Award of contract for disaster recovery backup system
6. Local Vendor Quarterly Report
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
AMENDED MEETING NOTICE
PUBLIC SERVICES COMMITTEE
WEDNESDAY, AUGUST 8, 2018
10:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the July 2, 2018 meeting
2. Public Comments
3. Citizen recognition
4. Discussion regarding exclusion of certain uses from the 40% impervious
surface lot coverage requirement in the Old Village Historic District and
the Impervious Surface Lot Coverage Overlay District
5. Discussion of litter enforcement
6. Update on stormwater study being conducted in Hobcaw neighborhood
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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