Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · November 5, 2018
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, November 5, 2018
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Minutes
MEMBERS PRESENT: Jim Owens, Chairman and Gary Santos
MEMBERS ABSENT: Kathy Landing
STAFF PRESENT: Eric DeMoura, Town Administrator;
Marcy Cotov, Chief Financial Officer,
Rick Griles, Procurement Officer
Mr. Owens called the meeting to order at 8:00 a.m.
1. Approval of Minutes from the October 1, 2018 meeting
Mr. Santo moved for approval; seconded by Mr. Owens. All present voted
in favor.
2. Public Comments
[None]
3. Contract approval for Shem Creek Task Force Consultant
Mr. Griles stated that this solicitation was a re-advertisement. Two
responses were received, the selection committee evaluated the
responses, and unanimously voted to enter negotiations with Cranston
Engineering Group, P.C. Staff negotiated a final cost in the amount of
$171,184. Staff recommends award to Cranston Engineering, to perform
the special area management plan for the Shem Creek study area. The
consultant anticipates having a draft of the plan by June 2019.
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor.
4. Award of contract for the purchase of two 2019 Mack dump trucks with
snow plows and spreaders
Mr. Griles noted that we have pictures of the equipment. We brand
named the 2019 Mack Truck with a dump body. With each vehicle is also
a SnowDogg plow and a SaltDogg spreader. The SnowDogg and the
SaltDogg is the brand name of the equipment. We received one response
and their bid met the specifications that were identified in the
solicitation. Staff recommends contracting with Hughes Motors, Inc. in
the amount of $370,387.34 for the two Mack Trucks with the dump
bodies, snow plows and spreaders. Delivery is anticipated mid-August of
2019.
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor.
5. Award of contract for stormwater pipe lining in Brickyard, Chelsea Park,
and North Point Subdivisions
Mr. Griles stated that staff proposed to use our primary on-call
contractor, Southeast Pipe Survey, Inc. to perform the pipe rehabilitation
work using the cured-in-place pipe repair process. Staff recommends
contracting with Southeast Pipe in the amount of $874,572.17 to perform
this work. Approximately 5,187 linear feet of pipe repair for these three
neighborhoods will be performed.
Mr. Owens asked if this is like Insituform.
Mr. Peele, Public Services Director, responded it’s cured-in-place pipe
repair.
Mr. Santos was surprised that Brickyard was on the list for repairs.
Mr. Peele stated that Brickyard neighborhood has metal pipe.
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor.
6. Award of contract to add subsurface utility engineering level A and right
of way acquisition services for the Coleman Boulevard, Patriots Point
Road and Magrath Darby Boulevard intersection improvements
Mr. Griles stated we previously contracted with STV Inc., to provide the
initial design services for Coleman Boulevard, Patriot’s Point Road, and
Magrath Darby Boulevard intersection improvements. This is a change
order to the existing contract to provide the additional subsurface utility
engineering work and right of way acquisition services that are needed to
complete the project. Staff recommends executing the change order in
the amount of $132,587.42.
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor.
7. Award of contract for the design of the replacement/expansion of Fire
Station #4
Mr. Griles stated that we received four responses to our request for
qualifications (RFQ) solicitation. The selection committee unanimously
voted to submit a recommendation that staff enter negotiations with
Rosenblum Coe Architects, Inc. for the project. Staff recommends
entering into negotiations with Rosenblum Coe to provide the
architectural services for Fire Station 4, and should the negotiations be
successful, staff further requests permission to contract with the firm.
Mr. Owens asked if we have a scope of the details in what they will be
performing and providing.
Mr. Griles stated that this was the first solicitation, subsequently a
Request for Proposals (RFP) will go out using the construction-manager-
at-risk process and the scope of work for the architectural services was
identified in the RFQ solicitation.
Mr. Santos moved for approval; seconded by Mr. Owens. All present
voted in favor
8. Local Vendor Quarterly Report
Mr. Griles referred to the chart that identifies the amounts of local
vendors. He stated we have 29% this first quarter.
Mr. Santos asked how many vendor partners we have.
Mr. Griles stated the amount is up to 38 and we inform all new business
that come in all about the program.
Mr. Owens asked if we have vendors separated in any categories.
Mr. Griles replied that for identification purposes, it is broken out in their
application by the services or goods they provide.
Mr. Owens stated there might be an opportunity for us to provide,
particularly at ribbon cuttings, information available to them to look into
the program, even if it is only a flyer.
Mr. DeMoura stated that we will send information to new businesses
through our outlets to remind them of the program.
9. Adjourn
There being no other business, meeting adjourned at 8:14 a.m.
Respectfully submitted,
Gina Artrip
November 5, 2018
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Monday, November 5, 2018
Bids and Purchases Committee 8:00 a.m.
Recreation Committee 8:30 a.m.
Education Committee 9:15 a.m.
Planning and Development Committee 10:00 a.m.
Economic Development Committee 11:30 a.m.
Police, Judicial, and Legal Committee 12:30 p.m.
Finance Committee 1:30 p.m.
Transportation Committee 3:00 p.m.
Fire Committee 4:00 p.m.
Wednesday, November 7, 2018
Special Meeting 10:30 a.m.
Police, Judicial, and Legal Committee
Special Joint Meeting 12:00 p.m.
Mount Pleasant Town Council and
Mount Pleasant Waterworks Commission
The following Committees will not meet:
Human Resources Committee
Public Services Committee
Water Supply Committee
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, November 5, 2018
8:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Contract approval for Shem Creek Task Force Consultant
4. Award of contract for the purchase of two 2019 Mack dump trucks with
snow plows and spreaders
5. Award of contract for stormwater pipe lining in Brickyard, Chelsea Park,
and North Point Subdivisions
6. Award of contract to add subsurface utility engineering level A and right
of way acquisition services for the Coleman Boulevard, Patriots Point
Road and Magrath Darby Boulevard intersection improvements
7. Award of contract for the design of the replacement/expansion of Fire
Station #4
8. Local Vendor Quarterly Report
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
Monday, November 5, 2018
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Discussion of future recreation park on Rifle Range Road
4. Discussion of the development of bike and pedestrian trail connections
to schools
5. Program/projects update
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
EDUCATION COMMITTEE
Monday, November 5, 2018
9:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Update from the Charleston County Public Library on the construction
of the Wando Mount Pleasant Library
4. Presentation by Oceanside Collegiate Academy
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, November 5, 2018
10:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Annexations
a. A-34-18: Old Georgetown Road. Request to annex an approximately
2.05 acre tract of land comprised of four parcels located 2347
Highway 17 North and 2324 Old Georgetown Road, identified by TMS
No. 580-14-00-003 through -005 and 580-14-00-007 and depicted on
a plat as Lots 23 through 26 recorded by Charleston County ROD
Office in Plats Book V, Page 64 and Book DE, Page 389.
b. A-35-18: 4320 Stonehouse Circle. Request to annex an approximately
1.06 acre tract of land located at 4320 Stonehouse Circle, identified
by TMS No. 632-00-00-085 and depicted on a plat as lot 13 recorded
by Charleston County ROD Office in Plat Book EG, Page 761-765.
c. A-36-18: Theodore Road. Request to annex an approximately 2.87
acre tract of land located off Theodore Road, identified by TMS No.
614-00-00-106 and depicted on a plat as lot T recorded by Charleston
County ROD Office in Plat Book EC, Page 71.
4. Review of Planning Commission recommendations from the October 24,
2018 meeting
a. R-23-18, 2347 N. Hwy 17/Old Georgetown Road, TMS #580-14-00-
003, -004, -005, and -007. Request to Zone OP, Office Professional
District, four parcels between Old Georgetown Road and North
Highway 17. Also request to amend the Comprehensive Plan Future
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Land Use Map designation from Community Conservation to
Commercial land uses.
b. R-24-18, 1227 Longpoint Road, TMS #557-00-00-019. Request to
rezone from R-1, Low Density Residential District, to CC, Community
Conservation District.
c. R-25-18, Off Billy Swails Blvd, between Crystall Drive and Yough Hall
Road, TMS #578-00-00-128, -129, -167, -168, -217. Amend the
Coaxum Tract PD-CD, Planned Development-Conservation Design
District, to adopt the planned development district zoning map.
d. R-26-18, 1843 Rifle Range Road, TMS #561-00-00-012. Request to
rezone from CC, Community Conservation District, to R-1, Low
Density Residential District
5. Review of Draft Building Permit Allocation System (BPAS) Ordinance
6. Review of preliminary Draft Ordinance to regulate Short-Term Rental
properties (STR’s)
7. Comprehensive Plan update
8. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, November 5, 2018
11:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Presentation on Charleston County Economic Development’s Business
Concierge program
4. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
POLICE, JUDICIAL & LEGAL COMMITTEE
Monday, November 5, 2018
12:30 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the September 4, 2018 meeting
2. Public Comments
3. Legal matters
a. Review of State law provisions related to child luring or enticement
b. Review of legal department structures in comparable South Carolina
cities
4. Judicial matters
a. Executive session to review municipal judge applications
b. Post Executive Session
Committee may take action on any item listed on an executive
session agenda or discussed in an executive session during a properly
noticed meeting
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Monday, November 5, 2018
1:30 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Appeal hearing of business license tax
4. Executive session to receive legal advice on any issue related to the
appellate hearing, if needed
5. Post Executive Session
Committee may take action on any item listed on an executive
session agenda or discussed in an executive session during a properly
noticed meeting
6. Discussion of Business License and Economic Development
7. Approval of 2019 General Obligation Bonds Ordinance
8. Approval of Resolution to delegate settlement authority
9. Continued discussion of funding options for the Stormwater
Improvement Program
10. Approval of Community Investment ranking criteria
11. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
Monday, November 5, 2018
3:00 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Update from Charleston County on the widening of Highway 41
4. Discussion regarding parking permits
5. Update on various traffic management items
6. Update – ongoing projects
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FIRE COMMITTEE
Monday, November 5, 2018
4:00 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2018 meeting
2. Public Comments
3. Employee years of service recognition
4. Discussion on Fire Department Resiliency
5. Review of Emergency Operations Plan
6. After Action Report on Hurricane Florence
7. Review of 2019-2023 Strategic Plan
8. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
SPECIAL MEETING
POLICE, JUDICIAL & LEGAL COMMITTEE
Wednesday, November 7, 2018
10:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Public Comments
2. Judicial matters
a. Conduct interviews for municipal judges
3. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT TOWN COUNCIL
MOUNT PLEASANT WATERWORKS COMMISSION
Special Joint Meeting
Wednesday, November 7, 2018 at 12:00 p.m.
Municipal Complex, Committee Meeting Room
100 Ann Edwards Lane
Mount Pleasant, SC 29464
AGENDA
I. Call to Order
A. Mayor Haynie, Town of Mount Pleasant
B. Chairman Crosby, Mount Pleasant Waterworks
II. Public Comment
III. Overview of MPW’s Authority as Service Provider
IV. Town Ordinances Relating to Providing Wastewater Service
V. Town of Mount Pleasant Planning Process
VI. MPW Facility Planning Process
VII. MPW Policies and Procedures
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
VIII. Higher Density Development in North Area of Mount Pleasant
IX. Issues
X. Adjourn
Title IV Notice: The Town of Mount Pleasant fully complies with Title IV of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and related
statutes and regulations in all programs and activities. Town meetings are
conducted in accessible locations, materials can be provided in accessible
formats, and provided in languages other than English. If you would like
accessibility or language accommodation, please contact the Title VI
Coordinator one week in advance of the meeting, at the Town of Mount
Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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