Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · March 4, 2019
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, March 4, 2019
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
MINUTES
PRESENT: Jim Owens, Chair; Gary Santos and
Kathy Landing
STAFF PRESENT: Eric DeMoura, Town Administrator;
Marcy Cotov, Chief Financial Officer
Mr. Owens called the meeting to order at 8:30 a.m.
1. Approval of Minutes from the January 3, 2019 meeting
Ms. Landing moved for approval; seconded by Mr. Santos. All present
voted in favor.
2. Public Comments
[None]
3. Review of the Construction Manager at Risk Process
Bids and Purchases Committee
March 4, 2019
Page 2 of 6
Ms. Cotov stated that last year the Procurement Code was updated to
allow for a different method of construction contracting. One of the
methods was the Construction Manager at Risk method. This method is
currently being used for the construction and expansion of Fire Station
4. Since the award of the Construction Manager at Risk (CMR) will
require the Guaranteed Maximum Price to come back to the Bids and
Purchases Committee this fall, she wanted to provide an overview of the
process. The first step was to solicit for qualified architectural or
engineering services. That was done last fall and at the November 5th
meeting, the Bids and Purchases Committee approved negotiating and
awarding a contract to Rosenblum Coe Architects, Inc., out of the four
proposals received. The next step was to solicit for a qualified CMR; this
was also done in the fall. Of the six qualified CMR firms that were
reviewed, they were evaluated and reduced to four. The four
prequalified firms then had to submit a response to a Request for
Proposals for pre-construction services. The CMR contract was awarded
at the December 3 Bids and Purchases Committee meeting to Hood
Construction Company, Inc. The award for the pre-construction, while
below the threshold required for Bids and Purchases Committee
approval, was brought to the Committee so that they would be aware of
the process and know when staff bring to the Committee a request to
award the Guaranteed Maximum Price, why they are only looking at one
firm. As the architect is going through the process, they will be sure that
they are staying within the scope of the budget. Upon completion of
design, staff will work with them to come up with a Guaranteed
Maximum Price that will be brought back to the Bids and Purchases
Committee for approval.
4. Award of contract for adaptive signal control system upgrades on
Coleman Boulevard
Bids and Purchases Committee
March 4, 2019
Page 3 of 6
Ms. Cotov stated that as an improved part of the Coleman Boulevard
project was the upgrade of the InSync adaptive traffic control system for
nine intersections along Coleman Boulevard. The upgrades include a
processor update and detection equipment upgrades. Also, in the
project is the expansion of the adaptive control system to three
additional intersections to expand the existing corridor connectivity and
coordination. Rhythm Engineering is the single source for InSync system
equipment. It is recommended that the Bids and Purchase Committee
approve contracting with Rhythm Engineering in the amount of
$279,298.50 to upgrade the system at nine (9) intersections along
Coleman Boulevard and to install the system at three (3) additional
intersections to expand the existing corridor connectivity and
coordination.
Ms. Landing asked if this was in addition to what is already going on for
Coleman or separate.
Ms. Cotov stated that it was separate.
Mr. Landing asked if these are the same people who handle the light
control on Highway 17.
Ms. Cotov replied in the affirmative.
Ms. Landing asked if it senses the cars and level of traffic itself, or if is it
pre-programed based on time.
Bids and Purchases Committee
March 4, 2019
Page 4 of 6
Mr. DeMoura stated it is based on platoons. It platoons vehicles to gain
roughly a 20 percent efficiency throughout the network.
Ms. Landing stated that coming off Route 41 onto Highway 17 people
are excited about the possibility of the second lane southbound, but
they also think if they can fix that turn, we still have the problem that
the lights stop traffic at Brickyard, and it often seems there are no cars
coming from the side roads. There is a big backup of traffic that makes it
hard to get onto Highway 17.
Mr. DeMoura stated that it is the same system. There are times during
peak hours where even this system, cannot keep up with the
tremendous demand at that moment. If there is a backup at a location
where the off roads do not appear to have vehicles, then he will take
that information to the right people and see if it is operating properly.
Mr. Santos added that the Walmart light often turns red early in the
morning, when there is no other traffic nearby.
Mr. Owens stated he sees nine intersections along Coleman with an
additional three. He asked where the additional three are slated to be
installed.
Ms. Cotov stated that they are existing but will have the new equipment
on them. It is Chuck Dawley and Myrick Road; Chuck Dawley, Ben
Sawyer and Coleman; and, Rifle Range Road and Ben Sawyer Boulevard.
Mr. Santos stated that Chuck Dawley needs one at Bowman Road. It
backs up to 526 sometimes.
Mr. Santos made a motion to approve contracting with Rhythm
Engineering in the amount of $279,298.50 to upgrade the InSync system
at nine intersections along Coleman Boulevard and to install the system
on three additional intersections to expand the existing connectivity and
coordination as advised by staff. The motion was seconded by Ms.
Landing. All present voted in favor.
5. Local Vendor Quarterly Report
Bids and Purchases Committee
March 4, 2019
Page 5 of 6
Ms. Cotov stated that this was the quarterly update on the Local Vendor
Report. For the second quarter of FY 2019, local vendors, defined as
those with a Town address and Business License, comprised 18% of all
vendor payments. This brings the year-to-date total up to $5.4 million or
19% of total payments. Local vendors in the Town’s Local Vendor
Partnership Program total 38 vendors.
Mr. Santos stated that $5.4 million for only this fiscal year is great.
Ms. Cotov stated that it would be July 1 to December 31.
Mr. Santos stated that it is good news and asked if we could send this
information out to other businesses, so they can see that there are
businesses that are enjoying the opportunity to partner with the Town.
Ms. Landing commented that most of the time when we are not
choosing a Mount Pleasant company, it is because they do not provide
what we need. We may want to talk to some of these companies about
not moving from where they are but expanding into Mount Pleasant.
She stated that more companies are saying they would love to have
something on this side of the bridge. With our community full of
bridges, we would love to have more locations, so it is easier to get
around and cuts down traffic.
Bids and Purchases Committee
March 4, 2019
Page 6 of 6
Mr. Santos wanted to let people know that this does not include
professional services, like attorneys.
Ms. Cotov stated that the main criteria to be part of the partnership is
that your principal place of business is in Mount Pleasant.
Mr. Santos stated he wrote that criteria in 1997.
Ms. Landing stated that Economic Development would be non-
professional businesses. Ms. Landing said it would be more
manufacturing and contract businesses. An example is that we
sometimes hire businesses out of North Charleston, because they do not
have a location here and they do great work. She asked if it is possible
to get a list of everyone that we hire for services and contact
information, and follow-up with them.
Mr. DeMoura stated that absolutely we could do that, but it may take
some time and work. He stated he did not want to let the opportunity
pass because it is important to promote the program, as Mr. Santos
mentioned. It has been a point of emphasis under Mr. Santos and Mr.
Owen’s leadership to promote the Local Vendor Partnership Program,
and the Town has been. It is reflected in the numbers that are seen
above.
Ms. Landing stated there was no rush to get this done, but it would be
great to start working on the report.
Mr. Owens stated that it would be great for Ms. Landing to have this
information for the Economic Development side of the equation, but the
numbers speak for themselves. The Town does a great job as far as our
Local Vendors, and he appreciates the information.
6. Adjourn
There being no further business, meeting was adjourned at 8:43 a.m.
Respectfully submitted,
Gina Artrip
March 4, 2019
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Monday, March 4, 2019
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Bids and Purchases Committee 8:30 a.m.
Public Services Committee 8:45 a.m.
Finance Committee 9:45 a.m.
Police, Judicial, and Legal Committee 10:30 a.m.
Economic Development Committee 11:15 a.m.
Planning and Development Committee 12:15 p.m.
Transportation Committee 1:45 p.m.
Fire Committee 2:45 p.m.
Special Town Council Meeting 3:30 p.m.
The following Committees will not meet:
Education Committee
Human Resources Committee
Recreation Committee
Water Supply Committee
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, March 4, 2019
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the January 3, 2019 meeting
2. Public Comments
3. Review of the Construction Manager at Risk Process
4. Award of contract for adaptive signal control system upgrades on
Coleman Boulevard
5. Local Vendor Quarterly Report
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PUBLIC SERVICES COMMITTEE
Monday, March 4, 2019
8:45 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the January 3, 2019 meeting
2. Public Comments
3. Review of Public Services Department Facilities Master Plan
4. Update on Old Village Drainage Improvement Project design
5. Consideration of amendments to the Environmentally Acceptable
Packaging and Products ordinance
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Monday, March 4, 2019
9:45 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the February 4, 2019 meeting
2. Public Comments
3. Employee years of service recognition
4. Discussion regarding the purchase of a fire ladder truck and pumper
from Fund Balance
5. Discussion regarding the pursuit of a SAFER grant for the hiring of
firefighters
6. Presentation by East Cooper Land Trust
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
POLICE, JUDICIAL & LEGAL COMMITTEE
Monday, March 4, 2019
10:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the February 4, 2019 meeting
2. Public Comments
3. Police matters
a. Employee years of service recognition
4. Judicial matters
No agenda items
5. Legal matters
a. Consideration of a firefighter staffing ordinance
b. Consideration of a resolution supporting H3355 also known as the
hands free while driving bill
c. Review of recommendations to improve the structure of the Town
Council agenda
d. Discussion of liquor store densities in Mount Pleasant
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, March 4, 2019
11:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the February 4, 2019 meeting
2. Public Comments
3. Consideration of an economic development incentive grant
a. Executive Session - discussion of a contractual matter related to an
Economic Development Grant
b. Post executive session
Committee may take action on any item, including any subsection of
any section, listed on an executive session agenda or discussed in an
executive session during a properly noticed meeting
4. Update on proactive efforts to reach out to landholders and/or
developers to collaborate on building Economic Development projects
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, March 4, 2019
12:15 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the February 4, 2019 meeting
2. Public Comments
3. Old Business
a. R-01-19, Request to rezone from PI-2, Public Institutional-2 District,
to LI, Light Industrial District, one parcel in its entirety located at 520
King Street between Greenwich and Simmons Street, Parcel ID TMS
No.: 532-01-00-227
4. Annexations
a. A-4-19: 1593 Boston Grill Road. Request to annex an approximately
0.86 acre tract of land located at 1593 Boston Grill Road, identified
by TMS No. 577-00-00-078 and depicted on a plat recorded by
Charleston County ROD Office in Plat Book BQ, Page 32
5. Review of Planning Commission recommendations from the February
20, 2019 meeting and any associated annexations
a. A-3-19: Labor Camp Road. Request to annex an approximately 0.977
acre tract of land located on Labor Camp Road, identified by TMS No.
558-00-00-944 and depicted as Lot 4 on a plat recorded by
Charleston County ROD Office in Plat Book L18, Page 0563.
b. R-04-19, Request to zone PI-2, Public Institutional-2 District, an
approximately 0.98 acre tract of land located on Labor Camp Road,
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
identified by TMS No. 558-00-00-944, and depicted on a plat
recorded by the Charleston County ROD Office in Plat Book L18, Page
0563.
c. Proposal to amend Chapter 156 of the Mount Pleasant Code of
Ordinances, Section 156.325 (C), Principal Use Table, to allow Duplex
Dwellings, Multi-Family Dwellings and Single Family Dwellings as a
Conditional Use in any nonresidential zoning district, subject to the
conditions of Section 156.326 (C)(2)(e), as proposed to be amended,
and to amend Section 156.326 (C)(2)(e), Principal Use Conditions, to
include Duplex Dwellings and Single-Family Dwellings as a
Conditional Use, subject to the conditions enumerated therein.
d. Proposal to repeal sub-paragraphs (1) and (2) of Paragraph (A) of
Section 156.224 of Chapter 156 of the Mount Pleasant Code of
Ordinances pertaining to tree conditions as the basis of providing
exceptions to tree removal and replacement, and replace the same
with new language addressing the same topic.
e. Update on Comprehensive Plan
6. Consideration of extending 2017 Moratorium on Multi-Family Structures
7. Discussion of hotels, storage unit buildings, and zoning regulations
8. Discussion of building heights in the Johnnie Dodds and Chuck Dawley
portions of the Boulevard Overlay District
9. Discussion of draft of Short Term Rental regulations
10. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
TRANSPORTATION COMMITTEE
Monday, March 4, 2019
1:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the February 4, 2019 meeting
2. Public Comments
3. Presentation of Design Concepts for the Park West Boulevard and
Stockdale Drive Intersection
4. Presentation of Design Concepts for the Long Point Road Maritime
District
5. Status of possible improvements at Park Avenue/Faison Road
intersection
6. Review of Residential Parking Permit Study
7. Discussion of Lucy Beckham High School bicycle and pedestrian access
8. Project Updates
9. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI
of the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be
provided in accessible formats, and provided in languages other than
English. If you would like accessibility or language accommodation,
please contact the Title VI Coordinator one week in advance of the
meeting, at the Town of Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FIRE COMMITTEE
Monday, March 4, 2019
2:45 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the December 3, 2018 meeting
2. Public Comments
3. Consideration of a firefighter staffing ordinance
4. Discussion with regard to placing fire department strategic plan in a
priority funding position
5. Discussion regarding the purchase of a fire ladder truck and pumper
from Fund Balance
6. Discussion regarding the pursuit of a SAFER grant for the hiring of
firefighters
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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