Bids & Purchases Committee
Regular MeetingMount Pleasant, SC · November 4, 2019
Minutes
TOWN OF MOUNT PLEASANT, SOUTH CAROLINA
BIDS AND PURCHASES COMMITTEE
Monday, November 4, 2019
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
MINUTES
Members Present: Jim Owens, Chair; Gary Santos,
Kathy Landing
Staff Present: Eric DeMoura, Town Administrator;
Marcy Cotov, Chief Financial Officer
Mr. Owens called the meeting to order at 8:30 a.m.
1. Approval of Minutes from the September 30, 2019 meeting
Mr. Santos moved for approval of the minutes; seconded by Mr. Owens.
[Ms. Landing joined the meeting at 8:31 a.m.]
All present voted in favor.
2. Public Comments
[None]
3. Award of contract for the enterprise resource planning (ERP)
implementation services
Ms. Cotov presented the following slide.
Bids and Purchases Committee
November 4, 2019
Page 2
Mr. Santos moved to recommend contracting with Highstreet IT
Solutions, LLC, in the amount of one million, twenty-six thousand, six
hundred dollars ($1,026,600.00) for implementation services, and one
hundred thirteen thousand dollars ($113,000.00) as a contingency fund
for any custom reports and custom interfaces required and approved by
Town Staff, for a total not to exceed amount of one million, one hundred
forty thousand dollars ($1,140,000.00) for implementation services of the
ERP Solution. Ms. Landing seconded the motion.
There was discussion between Committee members and staff.
All present voted in favor.
4. Award of contract for an enterprise resource planning (ERP) solution,
a financial software system
Ms. Cotov indicated that item three and four were related and presented
the same slide.
Bids and Purchases Committee
November 4, 2019
Page 3
Mr. Santos moved that staff be granted permission to continue
negotiations with Oracle America, Inc., through implementation of the
ERP solution in order to determine the exact number of licenses required
by the Town. Should the negotiations be successful, staff further request
permission to contract with this firm. Ms. Landing seconded the motion.
All present voted in favor.
5. Award of contract for electrical upgrades to the Miriam Brown
Center
Ms. Cotov explained the Request for Consideration for Electrical
Upgrades to the Miriam Brown Center.
Ms. Landing made a motion to approve staff’s recommendation to
contract with IPW Construction group, LLC, in the amount of $146,460.00
to install the electrical upgrades to the Miriam Brown Center. Mr. Santos
seconded the motion. All present voted in favor.
Committee Members thanked Mr. Owens for his four years of service and
his good work with the Town.
6. Adjourn
There being no further business, the meeting was adjourned at 8:40 a.m.
Bids and Purchases Committee
November 4, 2019
Page 4
Respectfully submitted,
Gina Artrip
November 4, 2019
Agenda
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
COMMITTEES OF COUNCIL
MEETING NOTICE
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
Monday, November 4, 2019
Bids and Purchases Committee 8:30 a.m.
Recreation Committee 8:45 a.m.
Education Committee 9:30 a.m.
Finance Committee 10:15 a.m.
Economic Development Committee 11:00 a.m.
Planning and Development Committee 12:00 p.m.
The following Committees will not meet:
Fire Committee
Human Resources Committee
Police, Judicial, and Legal Committee
Public Services Committee
Transportation Committee
Water Supply Committee
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
BIDS AND PURCHASES COMMITTEE
Monday, November 4, 2019
8:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the September 30, 2019 meeting
2. Public Comments
3. Award of contract for the enterprise resource planning (ERP)
implementation services
4. Award of contract for an enterprise resource planning (ERP) solution, a
financial software system
5. Award of contract for electrical upgrades to the Miriam Brown Center
6. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
RECREATION COMMITTEE
Monday, November 4, 2019
8:45 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2019 meeting
2. Public Comments
3. Discussion of adding a cultural arts facility to the conceptual plan for
Rifle Range Park
4. Discussion of the potential partnership with Oceanside Collegiate
Academy for an artificial turf field stadium at Carolina Park
5. Updates to the Senior Resource Site online
6. Program/projects update
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
EDUCATION COMMITTEE
Monday, November 4, 2019
9:30 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the September 30, 2019 meeting
2. Public Comments
3. Charleston County School District
a. Report on potential changes to partial and magnet programs as well
as impacts on Mount Pleasant
4. Presentation on vaping
5. Discussion of and possible action to recommend to Council a resolution
supporting legislation to ban flavored vape pods
6. Discuss hosting a forum on innovation in public education at Town Hall
led by Coalition for Kids, a nonprofit children’s education advocacy
group
7. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
FINANCE COMMITTEE
Monday, November 4, 2019
10:15 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2019 meeting
2. Public Comments
3. Employee years of service recognition
4. Appeal hearing of business license tax
5. Executive session to receive legal advice on any issue related to the
appellate hearing, if needed
6. Post Executive Session
Committee may take action on any item, including any subsection of
any section, listed on an executive session agenda or discussed in an
executive session during a properly noticed meeting.
7. Discussion of funding for Harbor Accelerator
8. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
ECONOMIC DEVELOPMENT COMMITTEE
Monday, November 4, 2019
11:00 a.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the September 30, 2019 meeting
2. Public Comments
3. Proclamation of November 15 to December 15 as “Buy Local Month”
4. Consideration of an economic development incentive grant
a. Executive Session – discussion of a contractual matter related to an
Economic Development Grant
b. Post Executive Session
Committee may take action on any item, including any subsection of
any section, listed on an executive session agenda or discussed in an
executive session during a properly noticed meeting.
5. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
MOUNT PLEASANT COMMITTEE ASSIGNMENTS
PLANNING & DEVELOPMENT COMMITTEE
Monday, November 4, 2019
12:00 p.m.
Municipal Complex, Committee Meeting Room, 3rd Floor
100 Ann Edwards Lane, Mount Pleasant, SC 29464
AGENDA
1. Approval of Minutes from the October 1, 2019 meeting
2. Public Comments
3. Employee years of service recognition
4. Proclamation of November 8, 2019 as World Town Planning Day
5. Old Business
a. A-12-19: 4586 Cape Island Drive. Request to annex an approximately
0.68 acre tract of land located at 4586 Cape Island Drive, identified
by TMS No. 617-14-00-021 and depicted on a plat as Lot 46, Block C,
Phase I recorded by Charleston County ROD Office in Plat Book EA,
Page 699. (Deferred from October Planning Committee—item has
been withdrawn by the applicant)
6. Annexations
a. A-14-19: 3685 Colonel Vanderhorst Circle. Request to annex an
approximately 1.09 acre tract of land located at 3685 Colonel
Vanderhorst Circle, identified by TMS No. 594-03-00-081 and
depicted on a plat as Lot 3685, Block 1B1 recorded by Charleston
County ROD Office in Plat Book CF, Page 4.
b. A-16-19: 418 Gurley Street. Request to annex an approximately 0.72
acre tract of land located at 418 Gurley Street, identified by TMS No.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
556-00-00-329 and depicted in a deed as Tract 2B(1) recorded by
Charleston County ROD Office in Deed Book B161, Page 862.
c. A-18-19: 4149 Colonel Vanderhorst Circle. Request to annex an
approximately 1.3 acre tract of land located at 4149 Colonel
Vanderhorst Circle, identified by TMS No. 594-03-00-052 and
depicted in a plat as Lot 4149, Block 1A recorded by Charleston
County ROD Office in Plat Book CF, Pages 11 through 21.
d. A-19-19: 1538 Macoma Drive. Request to annex an approximately
0.44 acre tract of land located at 1538 Macoma Drive, identified by
TMS No. 614-13-00-048 and depicted in a plat as Lot 6, Block L
recorded by Charleston County ROD Office in Plat Book M, Page 97.
7. Review of Planning Commission recommendations from the October 23,
2019 meeting and associated Annexations
a. A-15-19: 453 West Coleman Blvd. Request to annex an
approximately 1.28 acre tract of land located at 453 West Coleman
Blvd, identified by TMS No. 517-11-00-001 and depicted on a plat
recorded by Charleston County ROD Office in Plat Book U, Page 62.
b. R-24-19: 453 W. Coleman Boulevard. Request to zone AB, Areawide
Business District, an approximately 0.58 acre portion of a 1.28 acre
tract of land and CO, Conservation Open Space, the remaining 0.70
acre portion. Property is currently improved with a business. Parcel
ID (TMS No.): 517-11-00-001
c. A-13-19: Mount Pleasant Racquet Club. Request to annex an
approximately 14.26 acre tract of land (14.59 acre according to
Charleston County Tax Records) comprised of eight parcels located at
3204, 3218, 3228, and 3236 Highway 17 North and 1121, 1123, 1125,
and 1133 Joe Bryant Court, identified by TMS No. 598-00-00-008, -
010, -011, -012, -018, -020, -025, -059 and depicted in Plat Book P,
Page 116, in Plat Book S13, Page 0031, as Lot A in Plat Book V, Page
162, in an Exhibit provided by Charleston County GIS, as Lot E in Plat
Book T, Page 111, as Lots C-1 and C-2 in Plat Book DD, Page 624, and
as Lot F in Plat Book BF, Page 101, all recorded by the Charleston
County ROD Office.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
d. Case R-25-19: 3204, 3218, 3228, and 3236 Highway 17 North and
1121, 1123, 1125, and 1133 Joe Bryant Court. Request to zone AB,
Areawide Business District, an approximately 14.59 acre (according
to Charleston County Tax Records) tract of land comprised of eight
parcels to be developed as the Mount Pleasant Racquet Club. Parcel
ID (TMS No): 598-00-00-008, -010, -011, -012, -018, -020, -025 and -
059
e. A-17-19: 1733 and 1735 Highway 17 North. Request to annex an
approximately 2.16 acre tract of land (2.14 acre according to
Charleston County Tax Records) comprised of two parcels located at
1733 and 1735 Highway 17 North, identified by TMS No. 558-00-00-
062 and -063 and depicted as Lot 4 in Plat Book EJ, Page 701 and as
Tract 12 in Plat Book DA, Page 469, all recorded by the Charleston
County ROD Office.
f. R-26-19: 1733 and 1735 Highway 17 North. Request to zone AB,
Areawide Business District, an approximately 0.47 acre tract of land
and an approximately 0.17 acre portion of a 1.67 acre tract of land,
and a request to annex and zone AB-2, Areawide Business-2 District,
the remaining 1.50 acre portion of the latter 1.67 acre tract of land.
The back 1.67 acre tract of land is currently improved with a
business. Parcel ID (TMS No.): 558-00-00-062 and 558-00-00-063
g. Proposal to amend various sections of Chapter 156, Zoning Code, of
the Mount Pleasant Code of Ordinances, including Section 156.007,
Definitions, Section 156.325, Principal Use Table, Section 156.326,
Principal Use Conditions, and elsewhere within Chapter 156 by
modifying all provisions related to Bed and Breakfast, Short Term
Rental, etc., to make consistent with the newly adopted Short Term
Rental Ordinance (Ord. No. 19048).
Type of Request: Zoning Code Text Amendment
8. Consideration and Amendment to Chapter 150: Building Regulations, to
adopt 2018 changes to Codes Adopted by Reference.
9. Continued discussion of building heights in the Johnnie Dodds and
Chuck Dawley portions of the Boulevard Overlay District
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
10. Adjourn
Title VI Notice: The Town of Mount Pleasant fully complies with Title VI of
the Civil Rights Act of 1964, the Americans with Disabilities Act, and
related statutes and regulations in all programs and activities. Town
meetings are conducted in accessible locations, materials can be provided
in accessible formats, and provided in languages other than English. If you
would like accessibility or language accommodation, please contact the
Title VI Coordinator one week in advance of the meeting, at the Town of
Mount Pleasant at 843-884-8517.
Telephone (843) 884-8517 - Fax (843) 856-2180
www.tompsc.com
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