Budget Committee

TOWN OF MOUNT PLEASANT, SOUTH CAROLINA BUDGET COMMITTEE Tuesday, April 18, 2017 Municipal Complex, Building A, Public Meeting Room 1 100 Ann Edwards Lane Mount Pleasant, SC 29464 MINUTES PRESENT: Mayor Linda Page, Joe Bustos, Bob Brimmer, Elton Carrier, Paul Gawrych, Will Haynie, Jim Owens, and Gary Santos. (Mark Smith was not present at call to order) EXCUSED: Paul Gawrych STAFF PRESENT: Eric DeMoura, Town Administrator; Marcy Cotov, Chief Financial Officer Mayor Page called the meeting to order at 12:00 p.m. 1. Approval of minutes from the March 29, 2017 meeting Mr. Owens moved for approval; seconded by Mr. Bustos. All present voted in favor. 2. Public comments [None] FY 2018 Budget 3. Budget Review Mr. DeMoura stated that this is Council’s second Budget Committee meeting for Council as a whole. He mentioned that this is when we come back together after the initial budget presentation. He stated that all the information has already been reviewed and presented to Council.  Budget Committee April 18, 2017 Page 2 of 39 Mr. DeMoura stated that the proposed budget, all funds, is shown at the bottom, which is $118,821,676 which is down 20% year over year grand total. The general fund houses the most activity for the Town’s budget, which is proposed to go up 5%. He stated that since the TIF is expired, if it was not for the TIF, the increase would be just 2% to the general fund. He stated that debt service fund is scheduled to decrease, due to paying off a general obligation bond and Victims Advocate and State ATAC which is less, minus the capital contributions from the year before. He stated that the Town is rolling all of the funds into a new capital improvements fund that staff is hopeful Council will codify by resolution later on the agenda. He stated that there are significant decreases in the TIF revenue, because of its expiration.  Budget Committee April 18, 2017 Page 3 of 39 He stated that the revenues equal the expenditures of $81,380,201 which is a 5% increase. He stated that property and other taxes remain stable and strong, as do licenses & permits and charges for services. He stated that the Fund Balance appropriation at the bottom is the money that is saved from prior year and through Council’s policy, it is redirected back into Capital and Asset Replacement which is the $4.7 million dollars. (Mr. Smith entered at 12:05 p.m.) Mr. DeMoura stated that the highlights of the budget are outlined in the following illustration, which allows for 12 new officers with the creation of an 8th Police District, an Emergency Manager, and there is an enormous emphasis on Capital and Asset Replacement. He stated that almost one third of the entire budget is going towards Capital and Asset Replacement and Maintenance. He continued by stating that there is funding for the transition into the new Town Hall and the Court Clerk will allow the Town to operate the second court room that will be in the new building. He stated that the Town will also bring on an assistant solicitor to allow the Town to utilize the second court room, as well as a security contract.  Budget Committee April 18, 2017 Page 4 of 39 He stated that there are two new items that staff believes will pay significant dividends to the Town going forward. The first is a movement towards fully automated garbage packers which will allow the Public Services Department to reallocate manpower towards other needs in the department and proposing to bring Risk Management in-house to save considerable amount of money over a five year period. He stated that Councilman Smith was very helpful with this. He stated that there is also Compensation of Employees which is 3% and 4% based on merit, as well as the 2% required pension mandated by the State. He stated that these are the highlights of the budget. Mr. DeMoura stated that there are two resolutions on the agenda. He stated that the first is very typical for a lease purchase resolution now to move forward in order to acquire one of the largest pieces of equipment in next year’s budget which is a pumper truck replacement for the Fire Department for $725,000 and are proposing a three year lease. He stated that if this is done by resolution the Town is allowed to reimburse themselves for any expenses associated with this acquisition up front. He stated that the second resolution will request Council to consider  Budget Committee April 18, 2017 Page 5 of 39 approving the establishment of the Capital Asset Fund, which allows staff the amalgamation, which will help manage the Capital Projects more efficiently. He stated that Ms. Cotov put a great deal of work into this. He stated that one change that did come out of the Committee deliberations that needs to be mentioned, because it is different from the original proposal, which came out of the Planning Committee. He stated that Planning Committee found it important that the Town increase the contractual services line item for the Planning Department to staff an Affordable Housing consultant, which will be hired and managed out of the Planning Department. He stated that there is a $30,000 line item in Contractual Services for Planning for this. He stated that this was the only change that came out of Committee deliberations. He stated that whatever transpires today during Community Investment the contingency line item in the budget will be adjusted. He stated that the reason the bottom lines do not change is because the Town does not spend every dollar that they believe will be available next year. He stated that some is kept in contingency so however Council manages and decides upon Community, Council will move that account plus or minus and the bottom line will stay the same. Mayor Page stated that it is a great day to be an elected official in the Town with more police, a new Fire pumper, automated garbage packers, great jobs and a third of the budget going towards Capital Improvement Projects and maintenance of Infrastructure. She thanked staff for all their hard work. She asked Mr. DeMoura what it means for the Town’s budget process with TIF (Tax Increment Financing) expiring and going away. Mr. DeMoura stated that several decades ago, Mayor and Town Council decided to enter into a Tax Increment Financing District which allows the capture of public funds into a separate fund that may be utilized for Capital Improvements only. He stated that the idea was that by constructing public assets, such as parks, that it will help to reinvigorate the area affected and allow for the increase in value of the entire area. He stated that money that would normally go to the school district from properties within that district, would be captured in a separate fund where public improvements are paid out of. The compelling factor for  Budget Committee April 18, 2017 Page 6 of 39 other entities to enter into a TIF is that it is an investment for them. They give up their money in the short term with the hope that the TIF is successful and a much greater return comes back than would normally have been expected. He stated that there has to be a sunset on a TIF district and that sunset is now, and on July 1st, the Town will enter into the new period without it. He stated that for the Town, it has been very successful and has brought on the Waterfront Park, the Shem Creek improvements and many others. He stated that the participating entities will be receiving much more funding if not for the TIF. 4. Resolution making declaration of intent to enter into Lease Purchase Agreement Mr. Carrier moved for approval; seconded by Mr. Santos. All present voted in favor. 5. Resolution to Establish a Capital Improvement, Comprehensive Maintenance and Asset Replacement Fund Referred to as the Town’s Capital Asset Fund Mr. Santos moved for approval; seconded by Mr. Smith. All present voted in favor. 6. Discussion of Community Investment Requests Mayor Page stated that the process is new and asked the Town Administrator to provide a brief overview. Mr. DeMoura stated that for years the Town did not have a formal process for issuing money to agencies outside of the Town. He stated that requests would come up throughout the year and Council would consider these requests at various periods during the year. He stated that a Community Investment Policy was brought forward which outlined criteria that had to be met and submitted on time in order to be reviewed and considered all together at once. He stated that this provides a complete listing of money that the Town is giving out at one time. Mayor Page asked Mr. DeMoura to go back further, because some of these organizations partner with the Town and perform services that the Town does not as a community. She asked where this began as far as a  Budget Committee April 18, 2017 Page 7 of 39 grant program and when the Town began considering this, as these are tax payers’ dollars. Mr. DeMoura stated that it began when prior Mayors and Councils felt that there were agencies that were providing a direct benefit to the citizens of Mount Pleasant and the feeling at the time was to make it a line item in the budget to be able to consider them. Mr. Carrier asked the Town Administrator to elaborate on the growth of this and how it became out of control. He added that it became so big that Council had to cut back on the funding. Mr. DeMoura stated that he believes that there came a time where there were many requests coming in at different times for very worthy causes and Council was trying to help fund these not-for profit agencies. He stated that the requests began to approach half a million dollars of public money. He stated that Council really began looking at this when the economy began to fail in 2008, 2009, 2010, and it became very difficult for the Town to meet all the requests coming in. He stated that there was a combination of economic factors and a growing uneasiness among elected officials providing so much of the public funds outside of the Town. Mr. Haynie provided Committee members with a summary from the Municipal Association of South Carolina (MASC), stating case laws and Attorney General’s recommendations on municipal grants to non-profits and stated that it is a good guideline to think about as we go through this process. He stated that he hopes the Town never encounters any legal problems. He stated that it reads, “The benefit to the public must be primary or direct and not merely incidental”. He said that this is written by the general counsel to the MASC in 2003. He reviewed with Committee various statements and stated that there are several points to keep in mind and stated that the MASC guidelines further stated that “future grants should not be made just because past grants were made”. He stated that there is also a four point test: (1) grants without restrictions should be avoided; (2) the four part analysis should be used in cases discussed to consider whether there is the requisite public interest and benefit or whether the expenditure merely or predominately benefits the membership of a private group; (3)  Budget Committee April 18, 2017 Page 8 of 39 performance based contracts for specific services should be considered as the appropriate vehicle for funding; (4) controls should be put in place for any expenditures such as specifications, conditions and contingencies.” He stated that he will ask the questions as the grant requests are presented, if these meet the test and if they are legal. He asked legal counsel to provide their input as well. Mayor Page stated that when the Community Investment Program was set up, they also had criteria in place. She stated that Mr. Haynie’s concerns are very specific. She stated that her previous concerns were, “how will the funds be utilized and is there accountability”. She asked Ms. Cotov to provide an overview. Ms. Cotov stated that the policy that was put in place does ask for the objective criteria, such as the ability to demonstrate the public benefit to Mount Pleasant, the stability of the organization, the amount of funding that the company relies on from government, are they funded from elsewhere, etc. She stated that as the applications came in, they vote on the application based on the criteria. She stated that they also had a checklist to ensure that every organization met the criteria and provided the financial data that was requested. She stated because the packages were so large, staff tried to capture the main portions of information that was provided to Committee members; however, they do have the full application package from each applicant. She stated that since the budget went out, staff has had five additional organizations apply and there is only one that lacks the financial information. She stated that if the Committee would give consideration to these five organizations, she would be happy to address them. Mr. Smith thanked Mr. Haynie for bringing this information to this Committee. He asked Legal Counsel if this opinion, since May, 1999 when this was most recently revisited, the Town has had 17 years of outside agency annual budget years of donating money to these organizations. He asked if there was any new information that has been brought to the Town’s staff or Legal Counsel that would cause concern to the Town. Mr. DeMoura stated that he does not have a response administratively, but would defer to Legal Counsel.  Budget Committee April 18, 2017 Page 9 of 39 Mr. Jim Henchy, Legal Counsel, stated that they have seen this document before which is on the MASC’s website. He stated that there have been other opinions issued since that time and does not believe that the Town will see any material changes from the representation in the position of the MASC. Specifically regarding the Attorney General’s opinion, Legal Counsel has not been requested to do any research to ensure that it is up to date. He stated that it would be consistent with the general approach in evaluating this. Mr. Smith stated that in an effort for the Town to be held accountable, there is a true process in selecting those that will receive funding. He stated that all applicants are all wonderful causes and doing great duties providing services to the Town community. He stated that through the new process in place, he asked Mr. DeMoura if there was anything that would further protect Council members to make decisions that are in the public’s best interest. Mr. DeMoura suggested adjourning into Executive Session for further discussion. Mr. Smith stated that he believes this is important. He stated that he does not want to choose the easy way, but to instead do the right things for the right reasons. He stated that if there are issues that Committee needs to be aware of he would ask that they be made aware to all members in order to make informed astute decisions and do the right thing moving forward. If there are none, he would like that stated as well. Mr. Santos made a motion to adjourn into executive session to discuss the issue that was brought up by Councilman Mark Smith; seconded by Mr. Smith. Mr. Brimmer asked for clarity, if the executive session is for Legal Advice. Mayor Page responded in the affirmative and said that it was due to the Attorney General’s opinion and the questions Mr. Smith had regarding that. All present voted in favor.  Budget Committee April 18, 2017 Page 10 of 39 Committee members adjourned into executive session at 12:27 p.m. and reconvened at 12:41 p.m. Mayor Page declared Committee out of executive session and stated that no votes were taken and the Committee received legal advice concerning the Community Investment requests in light of the information Mr. Haynie brought forward. She stated that there is a list and a process. She asked Ms. Cotov if she was prepared to present the applications and how they were graded. Ms. Cotov stated that they have a full set of applications and financial data and put the main criteria on a sheet for each organization. She stated for the five that were received after the deadline, she does have the information available to share with Committee members. She will review each organization with Committee. She stated that last year the requests came in for a total of $197,400 and this year’s request if the additional five are considered, has grown by 157%. Mayor Page stated that she is also aware that Charleston County has a program and asked Mr. DeMoura to review with Committee. Mr. DeMoura stated that it is a Federal Government Block Grant funds that come in. He stated that the Town pools their resources with Charleston County which is approximately $200,000 for the Town. The Town is processed with the County through a grading scale. Mayor Page stated that some of the organizations on the Town’s list have received funding from the federal government’s block grant and asked Mr. DeMoura to indicate which organizations. Mr. DeMoura stated that Operation Home (#17) received $65,770; Meals on Wheels (#11) received $20,000; Dee Norton Low Country Children’s Center (#9) received $10,000. Ms. Cotov stated that the current proposed budget began with $300,000 in contingency reserve. She mentioned that it is now reflective of the $30,000 for Planning’s Affordable Housing. She stated that as Committee makes adjustments, it will change the amount that goes back to the contingency line as opposed to the contribution line. Mayor Page asked if $197,500 was funded last year by the Town.  Budget Committee April 18, 2017 Page 11 of 39 Ms. Cotov stated that this was the request, however, actually ended up funding $205,500, which was the budgeted amount for contributions. Mayor Page stated that the Town is currently 157% higher than that this year at $437,980. Mr. Smith asked what the total available funds currently are. Mr. DeMoura stated that the general fund is up 5% and total Town budget is down 20%. 1. 3rd Brigade, South Carolina State Guard Ms. Cotov reviewed their criteria with the Committee and stated that this organization requested $50,000. Mr. Smith said he noticed that they were not on the list last year and asked if the Town has ever contributed in the past. Colonel Charles News stated that they have not. He is the Commanding Officer of the 3rd Brigade. Mayor Page asked if their request is for a specific project. Colonel News stated that he has been the commander since 2016 and they became the coastal brigade and the water search and rescue brigade for the State Guard. He stated that the State Guard is a volunteer organization and report directly to the Governor, Department of Military, and this is the first year they have had any State funding. He stated that their brigade is supposed to receive $10,000 but is not certain they will receive this. He stated that they were deployed during the hurricanes and flooding. He stated that one of the issues they are having is that the SC Fire Academy does their training and provides all the equipment so they are certified and operational. He stated that they do not have any equipment. He stated that they are all volunteers and no one is paid. He stated that another mission they carry out is support for the Bridge Run. Mr. Smith asked where the $10,000 would be coming from. Colonel News said that it would come from the state. Mr. Carrier stated that .05% of their revenue comes from government funding and asked where the other 99.95% comes from  Budget Committee April 18, 2017 Page 12 of 39 The Colonel stated that most of it comes out of their own pockets. Mr. Carrier asked Police Chief Ritchie if there is a duplication of services. Police Chief Carl Ritchie stated that with an event of that magnitude it is a huge asset for the Guard to be there for support and report any issues that may arise. Mr. Carrier asked if the Guard is reimbursed from the Bridge Run Committee. Colonel News stated that they are not. Mayor Page stated that if the Town had an emergency, when would they be deployed and were they deployed here after Hurricane Matthew. Colonel News stated that they can only be deployed by the Governor of the State of South Carolina and stated that he had people in this area and in Horry County. Mr. Brimmer asked how the funding is handled for the other brigades in the state, as part of the State system. Colonel News stated that this year they have three brigades and have been funded at $2,000 per brigade. Mayor Page asked Chief Ritchie that in the event of a national emergency, when would the Town be provided assistance and would the Town need to request the assistance. Chief Ritchie stated that during a national emergency, it would be a federal activation. Mr. Haynie asked Colonel News how many personnel he had in his brigade. Colonel News stated that he has approximately 200. Mr. Carrier made a motion to recommend to committee to fund at $7,500. Mayor Page stated that Mr. Carrier’s motion failed due to the lack of a second.  Budget Committee April 18, 2017 Page 13 of 39 Mr. Smith stated that he would like to make a recommendation that since this is the first time before this Committee and the Committee has heard validation of the great work the 3rd Brigade is doing, he would like to recommend the Committee consider $2,500 for the first year; seconded by Mr. Bustos. Mayor Page stated that this will be held as a placeholder keeping in mind that there will be some adjustments before final approval. She stated that no vote is necessary until all recommendations have been heard. 2. Bands of Wando High School Boosters Ms. Cotov stated that they are requesting financial assistance for students in the amount of $25,000 and have not requested in the past couple of years. She stated that the fundraising supports 300 families. Rebecca Holtz, stated that she is a Band Booster parent and they are requesting assistance with both some tangibles and intangibles. She stated that the tangible portion is investing in our children and our community, so they grow into contributing members of our community. She stated that the Charleston County School District provides 2% of their operating budget and do pay for all the salaries of the Band Directors and the school provides $28 per student and equates to approximately $8,000 to $10,000 per year depending on the number of children in the program. She stated that the boosters are tasked to raise the remaining amount of operating funds, which this past year was approximately $400,000. She stated that they use this money to ensure that any child can be a part of the Wando Band regardless of their ability to pay and take it to promote the Town of Mount Pleasant because the Bands of Wando are out on the road competing in national and international competitions. She stated that they have received funding from ATAC and used this in their promotional efforts for outside marching competitions of approximately 20 marching bands. She stated that any printed product bears the Town of Mount Pleasant name for sponsorship. She stated that the needs currently are for a second trailer, which is a tractor trailer.  Budget Committee April 18, 2017 Page 14 of 39 Mayor Page congratulated them on their win in the national competition. Ms. Holtz stated that they placed 7th in the Grand Nationals and came in 2nd for the Mid-West competition. She stated that as they have gained national recognition, their needs have grown. Mr. Brimmer made a motion to recommend funding of $2,500 and believes that the operational costs should be a request to the School District since they are a part of that organization, but believes that for the promotional and marketing standpoint, this could assist in the purchase of the trailer; seconded by Mr. Santos. Mayor Page stated that the Accommodations Tax is also available to any organization that is bringing in “heads to beds”. 3. Carolina Youth Development Center Charleston Orphan House Beverly Hardin, 801 Runaway Bay Drive, is the CEO of the Carolina Youth Development Center and has lived in Mount Pleasant for eight days. Ms. Cotov stated that they requested $6,310 for five new matches for the Big Brother/Big Sister organization. Mayor Page asked how many children in the Mount Pleasant area are participants in the Big Brother / Big Sister program. Ms. Hardin stated that last year the tri-county area served over 172 children and approximately 10% were from Mount Pleasant. She stated that one third of their matches are also from Mount Pleasant. She stated that this is a great opportunity for them to expand their presence here and serve additional students from Mount Pleasant. Mr. Smith made a recommendation to the Committee in the amount of $1,500; seconded by Mr. Carrier. 4. Center for Women Ms. Cotov stated that this funding is to support the program that they hold either in Mount Pleasant or elsewhere and have Mount Pleasant attendees. She stated that they did not receive funding in 2016. Mayor Page stated that it is a $10,000 request.  Budget Committee April 18, 2017 Page 15 of 39 Mr. Smith made a recommendation to fund at $2,500; seconded by Mr. Carrier. Mr. Haynie asked if they are working with Chief Ritchie on the opioid abuse. Chief Ritchie stated that that there are a number of organizations working with the MPPD on opioid abuse and this organization works closely with the Town’s victim’s advocates. Mr. Haynie asked if there is a direct benefit to the Town. Chief Ritchie responded in the affirmative. 5. Charleston Animal Society Kurt Taylor, Director of Government Relations, Charleston Animal Society. Mayor Page stated that this is a direct benefit to the Town, as the Town does not shelter animals. She asked Chief Ritchie what the protocol is for a lost dog. Chief Ritchie stated that the MPPD makes every effort to find their owner and works with the Charleston Animal Society (CAS) to see if the animal has been chipped. He added that if the owner is not located, then the Charleston Animal Society will house them. Mr. Taylor stated that last year, the CAS took in 602 animals from Mount Pleasant into the shelter and the average cost is $369 over their stay and the Town has been very gracious in providing $20,000 per year which is approximately 1/10th of the cost. He stated that Charleston County underfunds by two thirds the cost of running the shelter for the County-wide animals that they take in. He stated that what they would like to do specifically with the targeted request of $56,000 is for free spay and neuter services for Mount Pleasant residents. He stated that they recently received a donated mobile spay and neuter trailer by some of their board members so they would bring the trailer to Mount Pleasant and not charge residents for spay and neuter services and this would cover approximately 500 surgeries. Mr. Smith asked if the mobile trailer was ready to go.  Budget Committee April 18, 2017 Page 16 of 39 Mr. Taylor stated that it is fully operational and stated that their goal would be to target low-income neighborhoods first. Mr. Haynie asked about some issue at the state level where veterinarians were attempting to stop the free spay and neuter service. Mr. Taylor stated that for four years up to the last legislative session, there was a fight at the legislature with a bill that would limit what non-profit veterinary clinics would provide for free. The State Veterinary Association was against it. He stated that the veterinarians were losing money in their practices and chose to think it was the shelters. However, after their own study was conducted, it was due to an over saturation of veterinarians in certain areas. The bill in the legislature was defeated last year and has not been brought back up, so the CAS is still able to provide the services they do. Mr. Haynie asked if CAS anticipates any resistance from the veterinarians in the Town of Mount Pleasant. Mr. Taylor stated that he is not aware of the number of Town veterinarians that perform spay and neuter services as a primary part of their practice. He stated that he could research this, but believes they do more of general and annual care service. He stated that most people do not take advantage of spay and neuter from veterinarians, because of the significant cost. Mayor Page asked about County Funding. Mr. Taylor stated that he does not have precise numbers; however on a $3 million dollar cost contract, the County provided $1 million. Mayor Page stated that CAS has been doing fundraising to make up the difference. Mr. Taylor responded in the affirmative. Mr. Smith stated that he cannot support $56,000; however, since the Town supported the CAS last year with $20,000 he would recommend an additional $10,000 for a total of $30,000; seconded by Mr. Brimmer.  Budget Committee April 18, 2017 Page 17 of 39 6. Charleston Chamber Foundation – Accelerate Greater Charleston Mayor Page stated that this is part of an ongoing budget commitment that the Town has already made. Mary Graham, Chief Advancement Officer, stated that this is Phase II of a commitment that the Town made for five years. Mr. Carrier made a recommendation to fund at $25,000 based on the Town’s commitment; seconded by Mr. Smith. Mayor Page stated that the place hold is for $25,000. 7. Charleston Port and Seafarers’ Society Joseph Frick, 1189 Royal Links Drive, Mount Pleasant, stated that he is also here with Fr. Len William, Director and Chaplain. He stated that the reason for their request is that they have one major fundraiser every year in November and this year, they estimated that their budget would be approximately $18,000 and are requesting a 50% match of this amount to help support their fundraiser which are funds they use to operate their program. He stated that every year, approximately 1,000 container ships come into the port of Wando and bring approximately 3,000 seamen who come off of the ships to their office. He stated that their offices are the most sought after in the world because they can walk from their ship to the office, where there are computers set up for skyping, as well as telephones for their use at no charge to them. He stated that their office also takes them shopping primarily, and their survey shows that each seaman spends approximately $80 per person, which is approximately $260,000 per year spent in Mount Pleasant. Mayor Page stated that she believes that Accommodations Tax dollars would be more appropriate for the request. Fr. Len Williams stated that he appreciates the Committee considering their organization. He stated that they are carrying on a legacy that spans 196 years in the Port of Charleston, reaching out to seafarers around the world. He stated that this organization does this out of economic necessity being away from their homes nine months at a time. He stated that what this organization does is supply for  Budget Committee April 18, 2017 Page 18 of 39 their needs free and so they look to the Town for assistance with their fundraiser to continue to make this free for the seafarers. Mr. Carrier moved to recommend $9,000. Mr. Santos stated that he would love to second Mr. Carrier’s motion; however, since he is the Vice President of the society, he has to abstain. Seconded by Mr. Owens. Mr. Brimmer asked what the typical donation is for this organization from the Blessing of the Fleet. Mayor Page stated that they do not receive a donation every year from the Blessing. Mr. Santos stated that they are one of the beneficiaries this year, but not every year. Ms. Cotov stated that it would be approximately $3,000. Mr. Santos asked Fr. Len when they last received funds from the Blessing of the Fleet. Fr. Len stated that it has been approximately three years. Mr. Santos stated that Fr. Len does the Blessing of the Fleet every year, but the Seafarers Society does not receive funding every year from the Blessing. Mr. Bustos asked if the Shipping Lines contribute. Fr. Len stated that they do. He stated that the churches in the community help, as well as the maritime community, which is why they are able to continue to provide these services. Mr. Bustos asked if the shipping lines contribute to them for helping their own employees get around and shop. Fr. Len stated that they only make donations to their fundraiser. Mr. Smith asked Mr. Carrier if he would consider lowering the amount to $6,000 since they will be receiving a minimum of $3,000 from the Blessing of the Fleet this year. Mr. Carrier stated that they are not the beneficiaries every year.  Budget Committee April 18, 2017 Page 19 of 39 Mr. Santos stated that this organization really works. Mr. Carrier stated that he would like to hold at $9,000. Mr. Santos stated that for the record, he will not be voting on this item. 8. Charleston Symphony Ms. Cotov stated that they did not receive funding in the 2016 budget, but did receive funding in the current year’s budget for $10,000 and their request is again $10,000. Michael Smith, 1599 (inaudible) Summerville, SC, stated that this is the orchestra’s 80th year and an important cultural asset to the community. He stated that over 25% of their audience come from Mount Pleasant and more importantly their musicians are in the schools. He stated that they saw over 1,000 students K through 12 this year in Mount Pleasant and one of their major performances here is partnered with St. Andrews in December and has been sold out every year that they have partnered with them. Mr. Bustos recommended $2,500; seconded by Mr. Santos. 9. Dee Norton Lowcountry Children’s Center Mayor Page stated that at the last Council meeting, they were present for the pinwheel presentation. She stated that this organization has requested $20,000 and last year, the Town funded at $12,500. She stated that they are moving over to the Town of Mount Pleasant and $10,000 of the Federal Grant Block goes to this organization. Kathy Reid-Quiñones, Director of Grants and Programs. Mr. Santos moved to recommend $2,500; seconded by Mr. Owens. Mr. Bustos stated that they do provide a valuable service for the children in the community, based on their presentation at the last Council meeting. He stated that this is a service that the Police Department does not have to replicate that helps the Town as a whole. He stated that he is in favor of recommending the $20,000. He stated that this is a valuable service for the children of this Town.  Budget Committee April 18, 2017 Page 20 of 39 Mayor Page reiterated that they are also receiving $10,000 from the federal block grant. She stated that if Mr. Santos would consider amending his recommendation to $10,000 it would get their request to $20,000. Mr. Bustos made a recommendation for $15,000; seconded by Mr. Smith. Police Chief Ritchie stated that they are an asset that unfortunately the Police Department is able to call on. He stated that they provide the forensic interviews for the children that are victims of abuse which helps the Police Department make arrests. Mr. Carrier asked if there is a timeline on the move to Mount Pleasant. Ms. Quinones stated that the relocation to 677 Long Point Road, should take place in January, 2018 and they are temporarily in the downtown King Street location. She stated that last year they provided service to over 100 children in Mount Pleasant and anticipate that number to rise once they have relocated to the Town. Mr. Brimmer stated that he supports Mr. Bustos recommendation of $15,000. 10. East Cooper Land Trust Mr. Smith stated that this Committee and Town are very familiar with East Cooper Land Trust (ECLT), and stated that he would like to recommend the $25,000 request; seconded by Mr. Haynie. Mr. Haynie stated that one of the reasons he is in favor of this, other than his own land trust background, is that the ECLT does do a job that would otherwise fall on the Town for greenspace, preservation, stormwater runoff, etc. If it were not for the ECLT who performs these duties and takes the baseline documentation, monitoring, enforcement, etc., the Town would be doing this instead. Catherine Main, Executive Director of ECLT, thanked the Town for their vision with even starting their organization 15 years ago. She stated that if it were not for the Town, they would not have started their organization.  Budget Committee April 18, 2017 Page 21 of 39 11. East Cooper Meals on Wheels Mayor Page stated that they were funded in the FY2017 budget for $25,000 and stated that the federal block grant also gives them $20,000. She stated that they do incredible work for the community and likely one of the only people some seniors see. Mr. Smith stated that no senior or disabled homebound individual should go without nutritious meals in this Town. Mr. Smith moved to recommend the $25,000 request; seconded by Mr. Brimmer. 12. Engaging Creative Minds (ECM) Sarah Horrey, Director of Development, 431 Jardinere Walk, Mt. Pleasant, along with Karen Felder, Principal of Jennie Moore Elementary School where Engaging Creative Minds funds them. She lives at 289 Copahee Road in Mount Pleasant. Mr. Carrier stated that the Town funded this organization last year and stated that he was briefly on the board and did so because of Ms. Felder’s school being involved. He stated that the program is asking for increased funding and asked if they are increasing the program to other schools in Mount Pleasant. Ms. Horrey stated that they are in a number of schools in Charleston County and stated that the specific increase is to increase the services beyond the pilot year in Ms. Felder’s school to provide additional professional development for her teachers so that they can continue and do the program after ECM funding is no longer available for the school. She stated that they are also at Whitesides Elementary, Moultrie Middle School, Mount Pleasant Academy and Sullivan’s Island Elementary. She stated that Belle Hall Elementary and others are on their wait list. Mayor Page asked how a child benefits from being in Engaging Creative Minds. Ms. Felder stated that it started out as a pilot program for 3rd, 4th and 5th and the Town’s funding helped Jennie Moore bring it to the Kindergarten, 1st and 2nd graders. She stated that this year she has 505  Budget Committee April 18, 2017 Page 22 of 39 children that were in the program. She stated that local artists come in and work with them and their classroom teachers and do academic standards through the arts. She stated that all children learn differently and this is a great way for children to learn how to collaborate and think. Some of the projects that they have accomplished is they have worked with bricks and collaboratively designed original models using building bricks and motors in the 2nd grade and have made vehicles that actually rolled across the school. They have been working with Charleston Stage Company to learn about characters, plots and stories and bringing that to life. She said that for their students and teachers, it is an opportunity to collaborate with community members to bring them into the schools to show them how great their schools are and what they are doing. Mayor Page asked if they receive funding from Charleston County Schools. Ms. Horrey stated that they do not receive any funding for Kindergarten through 2nd grade. Mr. Santos made a motion to recommend the $20,000; seconded by Mr. Owens. Mr. Haynie stated that his wife is employed by Ms. Felder and stated that he would be abstaining. Mr. Brimmer stated that he believes this is a great program, but does have concerns that the financial commitment that is being requested from the Town is much greater than they are receiving from the School District. He stated that this is a problem. Ms. Horrey stated that during the last school year, they received approximately $365,000 from the school district. 13. Harbor Entrepreneur Center Mayor Page stated that the Town funded them at $65,000 for 2017 and have an $80,000 request. Ms. Cotov stated that in the past they received $80,000 as an economic development incentive and at mid-year, they requested  Budget Committee April 18, 2017 Page 23 of 39 again the $80,000 and were approved for $65,000. She stated that the $80,000 request would be for the upcoming year. Mayor Page stated that the $80,000 request is for 2018. Mr. Carrier stated that Council started off with the Harbor at the $80,000 level and believes Council agreed that if we went to $65,000 this last funding period that they were going to attempt to wean them down off of the Town’s commitment. He stated that there is an incubator here in the Town and not as firm of an incubator as the one in Charleston, but it is a worthwhile effort at the Passport Building and said it is very active and has a good purpose. He believes that the Town should not be supporting them at the levels they are requesting. Mayor Page stated that she would agree as there are so many needs in the community. She stated that the Incubator is wonderful; however, they have been funded before and would be included to support Mr. Carrier if he would be willing to reduce the amount being requested. Mr. Carrier moved to recommend $35,000; seconded by Mr. Smith. Mr. Smith stated that going to zero sends the wrong message. 14. Lowcountry Food Bank Kelly Kelley, Grants Manager, 2864 Azalea Drive, Charleston. Mayor Page stated that the request is for $5,000 which would purchase 23,800 pounds of produce. Mayor stated that 17.1% of their budget is from government funding. Ms. Kelley stated that through their discount aid programs, senior meals and summer meals. She stated that they have their hot meal programs at three of the schools in the Town and serve over 100 children and also have other agencies throughout Mount Pleasant and distributed over 270,000 pounds of food last year., Mr. Smith stated that East Cooper Meals on Wheels food is prepared at Lowcountry Food Bank.  Budget Committee April 18, 2017 Page 24 of 39 Mr. Smith stated that he recommends at the same amount as last year $2,500; seconded by Mr. Carrier. 15. Lowcountry Orphan Relief Mayor Page stated that they did not have a request last year and this year, have a request for $3,500. She stated that this organization does not rely on government funding. Ms. Cotov stated that they did not receive funding last year; however, in FY2016, they did have $2,500 in funding. She stated that they did not make a request last year. Mr. Santos stated that he has had the opportunity to work with them and stated he believes it is a very important service and they also support other orphanages. Mr. Bustos stated that $3,500 is not a large request. Mr. Bustos moved to recommend $3,500; seconded by Mr. Santos. 16. Mount Pleasant Chamber of Commerce Chris Staubs, President Mayor Page stated that Mount Pleasant is proud to announce that we have our own Chamber of Commerce and stated that the Town is a member of the Chamber and partners and pay a membership. Mr. Staubs stated that the Town pays a $5,000 municipal membership. He stated that last year when they requested $10,000 they were the Mount Pleasant Business Association with 200 members. Now they are the Mount Pleasant Chamber of Commerce and have close to 300 members and are using that funding for a number of valuable things for the community and businesses. He stated that they provide outfitting for the businesses, primarily for small businesses, but do have medium and large businesses as well to interact with each other. They put on four events per month. He stated that this year they are coming up with a new program. They have taken their advocacy chair of their committee and converted him over to Strategic Partnership. The first strategic partnership he has tasked that committee with is to work with the Center for Advanced Studies at Wando High School to have the business owners  Budget Committee April 18, 2017 Page 25 of 39 interact with the students and try to find a way to obtain real workforce job skills for the students and to provide the business members with the opportunity to learn about what they can do for their community to help. He stated that another thing they are doing in September, they have their big expo and last year they used some of the funding for that and grew it this year and expect to have a much larger expo. Mayor Page stated that last year the Town funded at $10,000 and this year, the request is for $15,000 and the Town is paying a $5,000 membership. Mr. Santos stated that it is an outstanding organization and happy that the Town has their own Chamber of Commerce. Mr. Santos moved to recommend $15,000; seconded by Mr. Owens. Mr. Haynie stated that he supports this as well, but one of the items Council looked at and received legal advice on is the fact that the State guidelines do state that gifts to Chambers of Commerce should involve contract of some sort so that it is not just helping the members of the organization. He stated that dues could be offset or events with public money and that would not be in the spirit of the law of the Town giving. He asked if this could be for some specific purposes. Mr. Staubs stated that the Chamber is part of an extension somewhat of the Town’s economic development area and may be able to tie in with something there. Mr. Haynie stated that he would just like this above reproach. 17. Operation Home Mayor Page stated that they are requesting $20,000 and the challenge she has with this request is that they receive $65,770 from the federal block grant program through the county and they do have three low income people awaiting repairs, but do not know if they qualify, as it is uncertain if they are in the county or the Town of Mount Pleasant. She stated that the challenge is that there is no one  Budget Committee April 18, 2017 Page 26 of 39 present to answer questions and cannot quantify if this is a benefit to Town of Mount Pleasant residents. Mr. Smith stated that he is familiar with this organization and stated that he is very comfortable speaking on their behalf. He stated that they benefit the Town’s seniors, disabled and low income within the Town of Mount Pleasant. He stated that more specifically, in the past this organization, through the Lowcountry Senior Network, “Operation Cool Breeze” brought air conditioners into senior homes. Mr. Smith moved to recommend $1,500 in an effort to provide some assistance; second by Mr. Santos. Mr. Haynie stated that having been a non-profit executive for over 15 years, when this significant amount is being requested and no staff or Board member attends this meeting, why should it be so important to this Committee, if it is not important to them. 18. Red Cross-Disaster Cycle Services Mayor Page stated that there was no funding last year that they are asking for $10,000. She stated that the Town does provide them with Accommodations Tax funding for their fundraiser in the Old Village Historic District. Mr. Carrier stated that they gave the most they have ever given because this was their last year for the “Tour of Homes” fundraiser. He stated that they were funded $3,000. Committee members agreed that no funding would be provided since they received the $3,000 from ATAC. 19. Shem Creek Fisheries Mayor Page stated that they are a 501c3 and are requesting $10,000 and it does not indicate on their documents what they intend to do with the funding. She stated that she is very challenged by this. Mr. Owens stated that their request comes from Coast Guard required tracking devices, computer equipment and there has been a recent change in one of the Captain’s children that had some unforeseen medical costs.  Budget Committee April 18, 2017 Page 27 of 39 Mr. Owens motioned to recommend $10,000. Mayor Page stated that her challenge is not with Shem Creek Fisheries, but that the request does not state any of this information. Mr. Carrier stated that he believes that they also had a need for safety rafts. He stated that his issue with this group is that they are not organized. He stated that until there is some stability, he does not know how the Town can entertain anything if there is no indication on how the funds are to be spent. Mr. Smith stated that some of the Council members did have some meetings with this organization to help understand a little more. He stated that Mr. Owens brings up a great point. He stated that they did fully account for all of the funding and have all their forms filed and are compliant. He stated that he did volunteer last year to help with their fundraising efforts on the private sector side, which provided the life rafts and turtle extractors. He stated that he would ask Mr. Owens to consider a lower amount. Mr. Owens asked Mr. Smith to make a recommendation. Mayor Page suggested $2,500. She stated that she wants to support the fisheries. Mr. Owens motioned to recommend $2,500; seconded by Mr. Santos. 20. Windwood Farms Mayor Page stated that this organization is requesting $7,500 this year and were funded last year at $2,500. She stated that this is a great organization and house up to ten young boys each year that are challenged. She stated that they do receive community support, but are also requesting support from the Town. Mr. Smith stated that this is the last stop for these young men and the last opportunity to keep them out of the prison system. He stated that he is also challenged with $7,500. Mr. Santos moved to recommend $5,000; seconded by Mr. Owens. Mr. Brimmer stated that the services provided by Windwood Farms is very specialized and there are not many places in the State of South  Budget Committee April 18, 2017 Page 28 of 39 Carolina that do this work, which is a very expensive service, but one especially necessary for these young boys. 21. Women’s Club of Charleston (WCC) Marianne Albright, stated that she lives in Awendaw and they are requesting $5,000 for a special request. She stated that she is not sure if many are familiar with human or sexual trafficking; however, it has become a very serious problem. She suggested going to the website Polaris.com which will illustrate a map across the United States. She stated if you search “children for sale”, it will take you to a CNN documentary that was made approximately two years ago. She stated that this is a very serious problem. She stated that they have had speakers from Darkness to Light and from Doors to Freedom. She stated that Doors to Freedom is an organization that is trying to assist those who have been rescued. She stated that next January, the WCC hopes to hold a symposium where they will be able to educate Mount Pleasant residents and hope to have the cooperation of Police Chief Carl Ritchie, Center for Women and Dee Norton, if the Town is able to do so. She stated that if the funding is tight and they are not able to do so, she is asking for the Town to do something and they will assist. She said that too many people have their heads in the sand, but it is all around us. She stated that they requested this in order to bring in the young girl from CNN who produced this documentary, which will cost the Women’s Center of Charleston for airfare and room and board. She will speak at the symposium and show and discuss her documentary. She stated that they also are hopeful to have a rescued victim from Tennessee. She said that local and state victims that have been rescued are not quite ready. She stated that from her understanding, there are only two across the state who are willing to speak. She stated that plans are not finalized because they are relying on this request for funding. They do not have a venue at this time either, because they are unsure. Mayor Page thanked Ms. Albright and stated that she is as passionate as she was 35 years ago when she was teaching at Wando High School.  Budget Committee April 18, 2017 Page 29 of 39 Mr. Smith stated that he would suggest collaboration with Jenna Surratt – the Surratt Family from Seacoast. He stated that when Seacoast gets behind an initiative, amazing things happen and it becomes fully funded very quickly. He stated that this is Jenna Surratt’s cause and she is very vocal about this. Mr. Bustos asked what the Austin Wilks Society is. Ms. Albright stated that it is a society that aids female prisoners who are being released from prison. She stated that to address Mr. Smith, Jenna Surratt was not able to meet with her and she met with another individual and the question came up regarding their venue. She stated that they would still have to pay something to use it; however, they are trying to provide suggestions and assistance. Mr. Brimmer asked if Ms. Albright is aware of the budget for the symposium. Ms. Albright stated that they estimated $5,000. Mr. Brimmer stated that the organization is asking the Town to pay for the entire cost. Ms. Albright stated that the club is hoping to contribute $1,000 however, the organization is currently providing scholarships. Mr. Haynie stated that if there is a big seminar in the Town with a lot of participants who are involved in human trafficking, is this something that the Town would participate in. He asked if this could be a joint effort and have the Town do a placeholder. He stated the intention is to have this symposium; however, it is not yet confirmed. Police Chief Ritchie stated that the Police Department would participate with their investigators and their Victim Advocates. Mr. Haynie stated that the benefit is doing the symposium which is to benefit the residents of the Town of Mount Pleasant. Mr. Smith suggested offering in-kind facilities. Mayor Page stated that the consideration would be to placehold funding in the budget and the request could be made once the venue has been established as well as the date.  Budget Committee April 18, 2017 Page 30 of 39 Ms. Albright stated that the date is January 20th and the night before, Tommy Baker tentatively agreed to host an event in his Mount Pleasant showroom with cocktails and hors d’oeuvres and show the CNN documentary upstairs; however, the room is only able to hold a very limited number of people at once. She stated that they are unable to pay for a venue or request one, due to lack of funding. Mr. Brimmer stated that he is aware that this is a big issue with law enforcement and social services and stated that he does not have an issue contributing, but not carrying all the costs. Mr. Brimmer moved to suggest $1,500; seconded by Mr. Smith. Mr. Brimmer stated that this should be enough to get the symposium started and to request support from other agencies. Mayor Page stated that the Town will also help with in-kind support once the WCC obtains more detailed information on the symposium. 22. City of Charleston – Homeless Assessment Plan Mayor Page stated that she added this to the list and is not sure if Council members are aware that Mayor Tecklenburg has created a Homeless Assessment Plan and has asked all the Mayors to participate. She stated that all the Mayors participated in initial meetings and installed board members. She has installed Martha Cole and Jack Little and the City of Charleston is requesting all municipalities to donate $20,000. She mentioned that she has still not received the data on what will be accomplished with the funding. Ms. Cotov stated that the last five requests were submitted after the deadline. She stated that staff did reach out to all the organizations that had received funding in the past, and there were some that did submit. She stated that staff did put the forms together. She stated that the Homeless Assessment Plan did not have much data. She stated that staff does not have the financial information on #25, IOP Connector Run and Walk for the Child. Mayor Page asked Recreation Deputy Director, Steve Gergick, and stated that the IOP Run and Walk is a pass through contribution. She  Budget Committee April 18, 2017 Page 31 of 39 stated that the funding is donated and it then comes back to the Town. Mr. Gergick stated that the Town typically funds $5,000 and the Town gets back between $3,000 and $5,000 depending on how much money is raised. He stated that over the past ten years, the Town has received back approximately $4,200. Mayor Page asked how many runners participate. Mr. Gergick stated that there are approximately 1,200 to 1,500 runners each year. Mayor Page stated that she would like to move past the Homeless Assessment Plan, but would like to stay with the IOP Connector Run and Walk for the Child. 23. IOP Connector Run and Walk for the Child Mr. Santos moved to recommend $5,000; seconded by Mr. Smith. 24. Coastal Crisis Chaplaincy (CCC) Rich Robinson, Senior Chaplain at Coastal Crisis Chaplaincy. Mayor Page stated that sadly, she had first-hand experience with CCC’s services through a tragic highway death and has never stood on the side of the road with a mother who has lost their child in a traffic accident. She stated that she cannot put into words how moved she was by the Chaplain on the scene and stated that they provided unbelievable service. Mr. Smith stated that he wholeheartedly agrees. Mr. Smith moved to recommend to fully fund at $25,000; seconded by Mr. Carrier. Chief Ritchie stated that he has their numbers in his cellular telephone and has not hesitated to call them at 2 am or 3 am and they always respond and take care of the family members to allow the Police Department to conduct their investigation. He stated that the Chaplaincy is a tremendous asset to law enforcement. He stated that the past few years have been very difficult for law enforcement  Budget Committee April 18, 2017 Page 32 of 39 and Chaplain Robinson and his staff are constantly checking on the officers to ensure they are okay. Mayor Page stated that she was also in the Bridge Run race director’s vehicle when there was word there was a fatality at the finish line and the first thing he did was call the Chaplain. He stated that the Chaplain reached out to the widow at the hospital. 25. Senior Ride Charleston (formerly ITN) Dick Giffen, Board Member and driver; Maureen Maguire, Board Member and driver and Dave Neff, Board Member and driver. Jim Ledbetter, Executive Director stated that what they do is unique and no other non-profit provides the same service they do, which is providing rides 24/7, 365 days a year, for seniors 60 and older who are visually impaired or cannot drive due to an impairment. He stated that they just achieved their 70,000th rider after 10 years. He stated that they have been before Council to thank them for helping fund them for most of those 10 years. He stated that the funding is critical for them to provide those rides for the seniors. He stated that the population is aging and the baby boomers are achieving senior citizen status. He stated that one way for seniors to remain independent, healthy, and engaged in the community is to be able to get around. He stated that 40% of their rides are for medical appointments; however, some go shopping and out into the community. He stated that this also gives the children of aging parents a sense of security and ease, as this provides 24/7 transportation providing rides for their parents. He stated that Mayor Page celebrated with them their 50,000th rider in Mount Pleasant, which was a ride to the grocery store, only 2 years ago and they are now at 70,000 therefore ridership is growing. 33% of their membership are residents from Mount Pleasant, but they also provide 36% of all the rides. He stated that they take these seniors to jobs, as well as volunteer jobs, and seniors are staying healthy and connected to the community. He stated that there are scholarships for those who are not able to afford the membership. He stated that they provide affordable and distinguished transportation to the seniors and the funding from the Town has helped to get them where they are today.  Budget Committee April 18, 2017 Page 33 of 39 Mr. Carrier moved to recommend $10,000; seconded by Mr. Smith. 26. Pattison’s Academy Mayor Page stated that Pattison’s Academy has been in Mount Pleasant since 2005 and they are a support therapy service for children with complex disabilities. She stated that they are requesting $10,000. She stated that all the information was received after the deadline. Ms. Cotov stated that her understanding is that this funding is to help with the event that raises the majority of their funds. She stated that this would support the event that typically raises $75,000 which is for their summer camp. She stated that this is their first request. Mr. Santos stated that he had the opportunity to visit the school and recommends Council members visit. He stated that they do amazing work with the children. Mr. Haynie asked if there is a student head count. Mayor Page stated that it is a small specialized school and much like what Mr. Bustos stated earlier, even if it helps one child. Mr. Brimmer stated that the numbers may not be significant; however, the work is very complex. Mr. Smith moved to recommend $2,500; seconded by Mr. Santos. Mayor Page asked for the total. Ms. Cotov stated that there is a placeholder of $269,500. She stated that this did increase the contingency reserve from $270,000 up to $438,000. She stated that last year, the donations were at $205,500. Mayor Page stated that this has become challenging and the Town created this grant program and it will be revisited. She stated that this is the hardest thing elected officials are required to do. Mr. Brimmer asked if there was a placeholder for the Homeless Assessment. Mayor Page stated that there is not. She stated that her challenge with this request is that Mayor Tecklenburg is passionate about the homeless  Budget Committee April 18, 2017 Page 34 of 39 issue. She asked the Police Chief how many homeless there are in the Town of Mount Pleasant. Chief Ritchie stated that there are approximately a dozen homeless. Mayor Page asked what the Town is able to do to support the homeless situation. Chief Ritchie stated that there are volunteers who reach out to them and help them to connect to the services provided to the homeless. He stated that the Methodist Church on Coleman Boulevard has a warming shelter for the homeless. Mayor Page stated that no one should go hungry or without a place to sleep at night, or anyone trapped in a house without food or transportation. Mr. Smith made a motion to approve the Amount Funded column; seconded by Mr. Brimmer. Mr. Haynie opposed. All others present were in favor.  Budget Committee April 18, 2017 Page 35 of 39 Mayor Page called for a short break at 2:15 p.m., and reconvened at 2:18 p.m. 6. Consideration of Additional Requests Mr. DeMoura stated that Committee members have the Planning Department’s recommendation and the adjustments to Community Investments that were made. He stated that staff is ready for Committee’s approval on both the Revenue and Expenditures. 7. Approval of Revenues 8. Approval of Expenditures Mr. Smith moved for approval of Revenues and Expenditures as presented; seconded by Mr. Carrier. Mr. Brimmer stated that he has received feedback since the last meeting and stated that “no votes” on the budget are fairly rare and when he casted a no vote at the last Budget Committee, he wanted to put on the record that this was not a reflection of his view of the work that was put in by staff. He stated that the budget was excellent, but he voted “no” due to his previous commitment to a project that was not funded in the budget. He stated that the budget was excellently done, but he will not be supporting it today based on the expenditure side. Mayor Page stated that for clarification, Mr. Brimmer is referring to the widening of Park West Boulevard total funding. Mr. Brimmer responded in the affirmative. Mayor Page asked how much was put as a placeholder. Mr. Brimmer responded that it was $1 million dollars. Mayor Page asked for the total project cost. Ms. Cotov stated that the last estimate was approximately $4.7 million. She stated that there is $100,000 currently, $1 million for next year and $1.4 million the next year and the following year. She stated that the rest is currently unfunded. Mr. Bustos stated that the MID (Municipal Improvement District), was mentioned earlier. He asked if this has been approved. Mr. DeMoura stated that it was being discussed because there are intersection improvements at Coleman Boulevard and Patriots Point. He  Budget Committee April 18, 2017 Page 36 of 39 stated that what will transpire is it will all go under design and more information will need to be obtained based on what the Town believes assuming that the agreement is passed by the State, that Mr. Bennett may be building out here. He stated that all of this still must receive approval by Town Council and none of this has been presented. He stated that we must start making some assumptions so that we can design a project. He stated that he believes that the project will likely be $5 to as high as $6 million dollars and through budget allocations that Council already has in place, the Town has already reached half of this money, and yields the question of where the other half will come from. He stated that staff will come back when ready to provide facts to Council members, to propose a Metropolitan Improvement District, which can be imposed on commercial properties only in that area. He stated that there are different scenarios under State law on how you can assess the MID, but staff plans to recommend to Council members on how to do this and capture the rest of the money. He stated that staff is not quite there yet. Mr. Bustos stated that there is currently $3 million dollars for this. He stated that Council is not even sure they are going to approve the MID. He mentioned that as a matter of priority, since there is $3 million sitting there, it might be a wiser option to put this towards the Park West Boulevard widening, because that is coming and something the Town is going to need. He stated with the stadium coming, the Hospital and Costco, it will be needed. Mayor Page stated that the challenge is that it is TIF funding. Mr. DeMoura stated that there is currently $1.1 million already allocated to the Park West Widening project. He suggested getting the design completed to review the options. He stated that it is approximately one mile from the Recreation fields to the roundabout and the Town already has the right of way and the utilities and stormwater are already in the middle and it was laid out to be able to widen the area. He suggested reviewing what a design would show and what the options are, obtain a cost for the project, and then see what other money is out there for other projects and if it is eligible.  Budget Committee April 18, 2017 Page 37 of 39 Mr. Bustos stated that this is the most immediate need and it needs to be completed. He stated that there are so many large projects going on in that area. Mr. Owens asked if staff has any idea what the cost to design would be. He stated that the design needs to be accomplished first. He stated there is $1.1 million allocated to this project and could utilize those funds to get the design complete, which will provide an accurate cost. Mayor Page stated that she would ask for Mr. Brimmer’s full support of the budget knowing that this Council is committed to help find funding for this project. Mr. Brimmer stated that he does not want to give the impression that it is his way or none. He stated that this project is likely one of the oldest projects in the CIP (Capital Improvement Projects). He stated that for years, the residents in that area (not just in Park West), have only gotten “lip service” and until last year, there wasn’t any funding for this project and has been sitting for twenty years. He stated that the residents are ready for this project to be done. His goal was to turn some dirt by the end of this year. He stated that this should be one of the easiest projects, because the land and infrastructure is there. He stated that he is happy to support the budget if he is able to get a commitment from the Council today that perhaps it is not part of the budget today, but there will be a mechanism prior to the end of this year, whether it be a bond or some other funding, so that this project can move forward as soon as possible. He stated that if Council is able to make a commitment on the record today that one way or another, they will move this project (Park West Boulevard widening), forward, he would be happy to support the budget, because the rest of the budget looks great. Mayor Page stated that it would be a challenge as she does not believe any dirt will be turned on this project this year. She would 100% support the design above and beyond the $1.1 million, if the funding can be found for it. She stated that it is low on the CIP which was reviewed by all Council members in January.  Budget Committee April 18, 2017 Page 38 of 39 Mr. Bustos stated that if the Town can go ahead and get the design completed, we can start turning dirt. He stated that Council will need to go back into the budget and find the remaining funds. Mr. Owens asked if a timeline could be developed on this project, rather than suggesting that it will be done this year. Mr. Haynie stated that there was previous discussion about bonding this project. He asked how this would be addressed at this stage. Mr. DeMoura stated that it is an Impact Fee eligible project. He added that once the design is complete and staff begins to see how much this project will cost, they will then put together options on how to accomplish this project. Mr. Brimmer thanked fellow Council members. Mr. Haynie stated that one of the larger items appears to be all the legal expenses of $1.1 million dollars. He asked which Committee oversees this. Mr. DeMoura stated that Police, Judicial and Legal review legal expenses and is broken down into: the contracted legal team; legal expenses having to fight for lawsuits, expert witnesses; and another line item was “outside the legal team”. He stated that this year, they broke it down into clearer categories so it would be easy to see where this funding has been spent. Mr. Haynie stated that he is assuming that everything shown was at the recommendation of the Committee. Mr. DeMoura responded in the affirmative. Mr. Santos stated that he also noticed that the Town is still doing reimbursements for education for Town staff. Mr. DeMoura responded in the affirmative. Mr. Santos stated that he would encourage staff to take advantage of this and applauds leadership for providing this valuable opportunity. All present voted in favor.  Budget Committee April 18, 2017 Page 39 of 39 9. Executive Session a. Personnel matter Mr. Haynie moved to adjourn into executive session; seconded by Mr. Santos. All present voted in favor. Committee adjourned into executive session at 2:31 p.m. and reconvened at 2:36 p.m. Mayor Page declared Committee out of executive session and stated that no votes were taken. Mr. Carrier made a motion to task legal with preparing the changes discussed in executive session for the Administrator’s pay package. In addition, Human Resources Committee is formally tasked with formulating a review process of the Administrator in the future, so the next time Budget Committee will have a review process in place. He stated that as far as right now, Budget Committee members are asking Legal to formulate the new package discussed in executive session; seconded by Mr. Santos. Mr. Bustos confirmed that part of Mr. Carrier’s motion was to approve what was discussed. Mr. Carrier amended his motion to reflect such; Mr. Santos’ second amended his 2nd to reflect such. All present voted in favor. 10. Post Executive Session Committee may take action upon reconvening from executive session 11. Adjourn There being no further business, meeting adjourned at 2:38 p.m. Respectfully submitted, Barbara Ashe April 18, 2017